Zoho Projects vs MeisterTask: 2024 Comparison

Zoho Projects and MeisterTask are two of the most popular project management tools available today.

But how do they stack up against each other?

Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?

Discover all the answers in our detailed comparison guide.

A. Project and Task Management

Get. Things. Done. 

You and every project manager likely live by those words.

It’s also the heart and soul of any project management software. 

This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.

Features to look out for:

  • Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc. 
  • Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
  • Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item. 
  • Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
  • Checklists: Quick to-do lists for each task so things don’t fall through the cracks 
  • Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects. 
  • Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams. 
  • Priorities: A way to communicate the urgency level of each task, subtask, or project. 
  • Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.

1. Project Structure / Hierarchy

a. Zoho Projects

Transform your workspace with the help of a simple, user-friendly project hierarchy. 

Portal > Project groups > Projects > Milestones > Tasks > Sub-tasks

  • Portal: A centralized hub to manage projects, track progress, and communicate with team members.
  • Project groups: Organize multiple projects into a single project group for easy access.
  • Projects: A collection of milestones and tasks to achieve a specific objective.
  • Milestones: Short-term goals that let you break down projects and represent a key stage of progress.
  • Tasks: Actionable items that help achieve milestones and the project’s objectives.
  • Subtasks: Granular action items within each task.

Zoho_Projects_Project_Structure

 

b. MeisterTask

In MeisterTask, you can organize your workspace with the help of an easy-to-understand Hierarchy. 

Dashboard > Project > Section > Task > Subtask 

  • Dashboard: A personalized overview of all your Projects (unique for every user).
  • Project: Core workspace where you can organize and visualize your Projects.
  • Section: Divide Projects into sections to categorize Tasks and represent different workflow stages.
  • Tasks: Actionable deliverables that can be assigned to individuals or groups. 
  • Subtasks: Break down complex tasks into smaller manageable parts.

2. Views

a. Zoho Projects

Zoho Projects offer several views for managing tasks and tracking progress:

  • Work Overview: Displays a comprehensive view of all tasks, projects, and milestones across a portal.
  • Project List: Presents a quick view of completion rates, task statuses, budget details, and more of all the projects.
  • Task List: A list view of all tasks, with columns displaying information such as task name, assignee, due date, and status. 
  • Issue List: Displays a vertical view of all issues, including their project, classification, status, severity, due dates, and more. 
  • Project Gantt: Showcases project and task timelines, schedules, and progress. You can view the projects on the right side and schedule information on the left.
  • Custom: Use filters to select specific criteria and customize your project, task, and issue views.
  • Kanban: Organize cards (tasks and issues) in columns to indicate statuses, priority, and modules. Click on the cards to view comments, files, and other relevant information.
  • Chronology Gantt: Visual representation of the timeline and the relationship between tasks to help manage task dependencies and overlaps.
  • Milestone Gantt: Get a hierarchy-based view of all the tasks that fall under a particular milestone, along with the due dates, overdue tasks, and other task details.
  • Calendar: A calendar-like display of your project, task, milestone, and issue deadlines on a daily, weekly, and monthly basis.

Zoho_Projects_Views

b. MeisterTask

MeisterTask allows you to see your work with these eight views:

  • Dashboard View: Get a personalized overview of all your Projects, Notifications, and Widgets with customizable backgrounds and drag-and-drop reordering. 
  • Project Boards: Organize and visualize Tasks related to a specific Project in your workspace with a color-coded column view. 
  • Kanban Boards: Visually track your team’s progress in vertical columns with the flexibility to drag and drop Tasks from one column to the next when their Status changes.
  • Static Board: View sections of your Project organized by type instead of progress in a grid-style view.
  • Timeline View: Monitor Projects and Tasks in a calendar view to identify bottlenecks and ensure deadlines are met — similar to a Gantt chart.
  • Agenda View: Personal board unique to each user that lets you pin and organize your most essential Tasks from any Project in one place.
  • Filter View: View only those Tasks relevant to your needs and avoid cluttering your Project boards by filtering your view by Assignees, Tags, Due date, Status, etc.
  • Activity Stream: Stay up to date with all Project activities on the Activity stream. View all changes made to Tasks and Projects in real time.

3. Tasks & Subtasks

a. Zoho Projects

A task in Zoho Projects helps manage simple and complex projects by breaking them down into actionable items. 

Tasks provide information on: 

  • Task descriptions
  • Assignees
  • Tags 
  • Due Dates and Time Estimates
  • Checklists
  • Attachments
  • Comments

Zoho_Projects_Tasks_Subtasks

b. MeisterTask

You can create a New Task in MeisterTask and add a range of details to make your Task informative and easy to execute. This can include:

  • Descriptions
  • Assignees and Watchers
  • Tags 
  • Due dates 
  • Checklists
  • Subtasks
  • Attachments
  • Comments 
  • Custom Fields 
  • Task Relationships

You also have the option to divide the Parent Task into smaller, more manageable Subtasks. A Subtask can include:

  • Assignees
  • Due date
  • Option to ‘Mark as Complete’ 

4. Statuses

a. Zoho Projects

Zoho Projects offer statuses to help users track the progress of projects, tasks, and issues. 

Create custom task statuses that suit your project workflow under the ‘Open’ and ‘Closed’ categories.

Milestones in Zoho Projects have their own status categories like Active, Completed, and Archived.

When you complete all the tasks under a milestone, the tool automatically updates its status. Similarly, following a milestone status update, project status can also be updated automatically through custom functions.

Zoho_Projects_Statuses

b. MeisterTask

The Task Status feature in MeisterTask lets you track and manage Task progress. Its default Statuses include: 

  • Completed
  • Open
  • Trashed
  • Archived

However, you can create custom Statuses depending on your project’s needs and workflows. This can include common Statuses like:

  • Open
  • In Progress
  • Review
  • Done

5. Checklists

a. Zoho Projects

Zoho Projects doesn’t offer native checklist features.

b. MeisterTask

In MeisterTask, you can add Checklists to your Tasks to manage multiple to-do or action items within each Task.

You can create a new Checklist or use predefined Templates to save time and ensure consistency across Tasks. 

You can also share Checklist items with Project members, using ‘@mentions’ to ensure effective communication and collaboration.

6. Task Templates

a. Zoho Projects

Zoho Projects offers ready-made task templates. Even better, you can make your own custom template to perfectly suit your project.  

Each template can retain information, such as:

  • Title
  • Description
  • Checklists
  • Tags
  • Assignees
  • Priority
  • Attachments
  • And more

Zoho_Projects_Task_Templates

b. MeisterTask

In MeisterTask, you can create and use pre-set Templates for your Recurring Tasks. 

Once the Template is created, it can be set to repeat Weekly, Monthly, or Annually, with the option to select a Start date.

You can customize Task details within this Template by adding:

  • Task Name
  • Assignees
  • Description
  • Checklist Items
  • Attachments
  • Tags
  • Due date 
  • Watchers

7. Assignees

a. Zoho Projects

Assign projects, milestones, tasks, and issues to individuals and teams in Zoho Projects.

b. MeisterTask

In MeisterTask, you can delegate Tasks to your team members and collaborators by adding Assignees. 

You can assign Tasks to any collaborator, either from the Task window or directly from the Project Board view.

8. Priorities

a. Zoho Projects

With Zoho Projects, you can set tasks to None, Low, Medium, or High Priority levels. Plus, use different colors to represent priority levels.

b. MeisterTask

Set customizable Priority levels for each Task by adding color-coded Tags and Labels to your Tasks.

You can create and assign Tags to each Task in MeisterTask to specify custom Task priority levels and use colors to represent priority levels – High, Low, or Medium.

9. Automations

a. Zoho Projects

Zoho Projects’ automation features include: 

  • Blueprint: Design workflows and automate routine tasks, like setting task statuses, creating custom task fields, and adding assignees.
  • Workflow rules: Use conditions to auto assign tasks, update fields, send alerts, and add webhooks.
  • Custom functions: Reassign issues, notify stakeholders via SMS, or send client updates automatically through custom rules and conditions. 
  • Webhooks: Automate HTTP push alerts from Zoho Projects to third-party applications.
  • Business rules: Use conditions to automate issue management processes, like assigning issues to a user and changing issue severity.

Zoho_Projects_Automations

b. MeisterTask

In MeisterTask, Automation applies to the entire Project Section and affects all the Tasks in that Section.

You can add multiple Automations to a Section and decide their execution order.

MeisterTask offers 11 different Automations, which include:

  • Assigning Tasks 
  • Changing the Task Status
  • Moving Tasks to another Project
  • Updating a Due date
  • Starting or stopping Time tracking for a Task
  • Adding or removing Tags from a Task
  • Adding a predefined Checklist
  • Automating Recurring Tasks
  • Sending Emails to Project members, Assignees, or others
  • Sending messages to Slack channels
  • Alerting your Office365 team about a New Task.

B. Time Management

Time is money for a reason. 

The right software can be the difference between pinching pennies and raking in the big bucks.

Effective project management software offers effortless time management features to help you befriend the clock. 

With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease. 

Features to look out for include:

  • Due dates: Communicate expected delivery dates.  
  • Time estimates: Make capacity decisions based on how much time each task or project is expected to take. 
  • Time tracking: Measure productivity with accurate time consumption data for each team member. 

1. Due Dates

a. Zoho Projects

Add due dates to milestones, tasks, and subtasks. The tool also lets you set due dates directly from the list views and dashboards.

b. MeisterTask

In MeisterTask, you can set the Start and End dates to assign Due dates to your Tasks directly from your In-task Calendar. 

These Due dates are visible on your Project Board, and when a Task is due, it’s highlighted in orange with a “Due Today” Label.

2. Time Estimates

a. Zoho Projects

Time estimates are called Work Hours or Planned Hours in Zoho Projects.

Add Work Hours to indicate how long a task should ideally take. You can use the Planned vs Actual charts to assess the actual time taken, helping you measure and improve productivity.

b. MeisterTask

In MeisterTask, you can assign a specific time frame to each Task and Project on the Timeline to specify how long each Task will or should take.

During the planning phase, you can modify the Start and End dates or remove them from the Timeline if the deadlines are tight or priorities change.

3. Time Tracking

a. Zoho Projects

Zoho Projects offers time-tracking features for users to record time spent on different tasks, generate invoices, and bill clients. 

You can either log in time manually using timesheets or start task timers to record hours automatically.

b. MeisterTask

You can use MeisterTask’s native time tracker, displayed as a Time-tracking Widget on your Dashboard, to track the time you and your team members spend on a Task.

With MeisterTask’s Time Tracker, you can:

  • Enable and Disable time tracking for specific Projects 
  • Easily start and stop the Time tracker for individual Tasks 
  • View time-tracking information in the background via Line graphs or Tables 
  • View each team member’s Time Slips as time is recorded transparently
  • Manually add/ edit your recorded time
  • Export time tracking data in CSV or Excel format

C. Reporting

What you can’t measure, you can’t improve. 

Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.  

Armed with these insights, your team can stay ahead of the curve no matter the situation. 

Expect better resource management, superior deadline compliance, and a more focused and decisive team.

Features to look out for include:

  • Goals and milestones: Record targets for the whole team to see and work towards.
  • Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
  • Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio. 

1. Goals & Milestones

a. Zoho Projects

Milestones in Zoho Projects are goal-based targets consisting of task lists and tasks. Completing these should take you closer to the project objective and help assess the overall project progress.

Additionally, you can duplicate milestones from one project to another and automate them through blueprints.

b. MeisterTask

MeisterTask has no native goals and milestone tracking feature.  

2. Dashboards

a. Zoho Projects

The Zoho Projects dashboard is composed of different widgets, such as Task Progress Chart, Timesheet Summary, Team Status, and more. It lets you view:

  • Progress of work items
  • Performance indicators
  • Reports and summary charts
  • Pipeline work item indicators

Zoho_Projects_Dashboards

b. MeisterTask

The MeisterTask Dashboard is the central hub for managing your Tasks and Projects. 

The Sidebar, positioned on the left of the Dashboard, lists all your current Projects (excluding Guest projects) and lets you:

  • View your Active Projects 
  • Filter Projects
  • Create New Projects
  • Organize your Project list into Groups
  • Import Projects
  • Access your Agenda
  • Generate Reports 
  • Open MeisterNote

You can also customize your Dashboard by changing the background and reordering the arrangement of your Projects on the Dashboard.

3. Gantt Charts

a. Zoho Projects

Along with a Global Project Timeline Gantt, Zoho Projects provides two Gantt chart types: 

  • Chronological Gantt: View tasks by order of occurrence
  • Milestone Gantt: View tasks by order of Milestones

With Zoho Projects Gantt charts, you can:

  • Create Gantt charts that support four types of task dependencies Finish to Start, Start to Start, Start to Finish, and Finish to Finish.
  • Add new tasks and details like task description, owner, and due dates.
  • View and edit important task information, such as the owner, progress percentage, start and end dates, and a list of all predecessors and successors.
  • Share Gantt charts via email or export them in PDF files.

b. MeisterTask

MeisterTask offers a feature called Timeline, which works like a Gantt chart.

Using the Timeline feature, you can:

  • Visualize Projects and Tasks in a calendar-based format
  • Add/edit Task Start and End dates
  • Assign Tasks to your team members
  • Monitor your Task and Project Status in the workflow

D. User Management

Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!

How do you do this?

Look for software that knows what different team members need and helps you deliver the right experience. 

Features to look out for include:

  • User groups: Create internal teams representing various departments, functions, or projects. 
  • Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns. 
  • Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data. 

1. User Groups

a. Zoho Projects

User groups in Zoho Projects allow you to group portal users into different teams for better project resource management. 

Create a user group under a team and add them as followers to tasks or issues. You can assign a team lead, associate teams to projects, and @mention them in comments. 

Plus, manage team communications through a single email alias to notify multiple team members together about project updates.

b. MeisterTask

In MeisterTask, admins can create User Groups within their teams. 

If you have a large team, you can create User Groups to share Projects and Notes with specific departments, regional offices, leader groups, teams, or sub-teams within your organization. 

You can also send messages to multiple users in a group by using ‘@-mentions’ to tag a User Group.

2. Permission Levels

a. Zoho Projects

Zoho Projects offers three levels of profile permissions: 

  • Portal Level: Applies only to project users. You can’t assign portal-level permissions to client profile users.
  • Project Level:  Applies to user profile and client profile users. Client profile users can access just forums, pages, and events.
  • Module Level: Applies to both user and client profiles. It offers various permission categories:
    • View
    • Add 
    • Edit
    • Delete
    • Reorder

The module level permission categories can change depending on milestones, task lists, tasks, issues, and timesheets. For example, a task list has a reorder permission category, while a milestone doesn’t.

b. MeisterTask

In MeisterTask, you can assign different Roles and Permissions to collaborators on your Projects to decide which users can access certain privileges and restrict the others. 

There are five Roles with different Permission levels in MeisterTask:

  • Project Administrator: Has complete control over Tasks and Projects.
  • Project Member: Can change Task settings but not Project settings.
  • Guest: Has limited access and can only see Tasks assigned to them or Tasks they are mentioned in.
  • Commenter: Can view Projects and add Comments but can’t make changes.
  • Viewer/Read-only: Can only view Projects and read Comments without editing rights.

3. Guest Users

a. Zoho Projects

Zoho Projects offers just read-only access to guest users. 

Read-only access users cannot add, edit, or delete any entities in Zoho Projects. You can assign them to tasks, issues, and milestones with view permissions.

b. MeisterTask

In MeisterTask, you can collaborate with external users by assigning them a ‘Guest Role’. 

Guests have limited access and can only edit and view the Tasks that have been assigned to them or Tasks they are mentioned in. They can:

  • Update Task descriptions
  • Add Attachments
  • Create Checklists
  • Add Comments
  • Assign Tasks
  • Mark Tasks as Done

However, Guests can’t remove Task Watchers. Plus, all Project details are hidden from them to ensure external collaborators don’t get access to sensitive information.

E. Collaboration

In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!

A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc. 

But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.). 

The trick is to balance ‘informing everyone’ with ‘over-communicating.’ 

The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal. 

Features to look for include: 

  • Comments: Simple ways to send feedback or discuss a task or project. 
  • Threads: Keep all relevant comments in a single thread. 
  • Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them. 
  • Sharing tasks: Share tasks with relevant team members for efficient collaboration.
  • File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation. 
  • Notifications: Customize how team members receive notifications.

1. Comments, Threads, & Tagging

a. Zoho Projects

In Zoho Projects, users with comment access can add comments and @mention to tag members in project documents and tasks.

Additionally, you can hide comments from clients by marking them as internal comments.

b. MeisterTask

The Comments section in MeisterTask lets you communicate and share Task-related information with your team members. 

You can add Comments to exchange ideas, link attachments, and notify team members of important updates by mentioning them using the ‘@ key’.

You can also reply to Comments by other users in a thread, add an Emoji reaction, or Edit and Delete your Comments. 

2. File Management

a. Zoho Projects

Attach documents and images to projects, tasks, and comments for real-time collaboration and task management in Zoho Projects. 

To start discussions on the attached documents, just click the ‘Add Comments’ field on the right side of the file name.

b. MeisterTask

MeisterTask allows you to attach files or notes to any Task by dragging and dropping them in the Task window. This makes it easy to share documents with collaborators.

You can also mark these attachments as ‘favorites’ or share them with other users to ensure everyone can access the necessary information.

You also have the option to rename, download, or delete your files. 

3. Notifications

a. Zoho Projects

View all Zoho Projects notifications on a single page. You can also select the projects for which you want to get notifications. 

Plus, set up email alerts to automatically notify users about certain actions, like changing a task’s status.

Zoho_Projects_Notifications

b. MeisterTask

In MeisterTask, you can receive In-app and Email Notifications to stay up to date on your Project or Task progress.

You’ll receive an In-app Notification when:

  • You’ve been invited to collaborate on a Project
  • You’ve been assigned a New Task
  • You’ve been Tagged on a Comment or Checklist item by another user 
  • A Task you’re watching has been modified
  • A Checklist item has been added to your assigned Task
  • Another user leaves a Comment on a Task you were assigned to or are monitoring.

F. Customer Support

Individual users in smaller teams often face a steep learning curve with most project management software. 

In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.

However, customer support is just as crucial for larger teams. 

Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.

With adequate customer support, you can:

  • Derive maximum value from the app with the help of professional guidance whenever required
  • Ensure your team is making full use of all the features you’re paying for
  • Learn from case studies of other teams using the same software
  • Expand your use cases with time
  • Learn about the features your team uses the most and avoid spending on those you don’t need
  • Solve minor issues on your end by going through help resources
  • Get hands-on support when you get stuck
  • Keep a record of all your complaints and feedback for the platform to aid future buying decisions
  • Send feedback to the app’s developers so they can design the features you most desire

Features to look for include: 

  • Detailed knowledge bases and documentation to aid DIY solutions to common issues
  • Case studies, templates, guides, and other resources
  • Easy access to resources for all types of users — free or paid
  • Async support executives to cover for the time difference
  • Live agents who can respond via chat or phone 
  • Screenshots and recordings to display how the tool works
  • Translations to resources in other languages, if needed

Zoho Projects

  • Knowledge Base: Information about features and its usage
  • FAQs: Answers to questions about the tool
  • Projects Community: A community of Zoho Projects users
  • Video resources: Interactive Zoho Projects tutorials
  • Customer support: Email, live chats, and phone

MeisterTask

  • MeisterTask Academy: Informative courses and videos to improve productivity
  • Tutorial Videos: Quick YouTube tutorial videos on the basics of how MeisterTask works
  • Communities: An interactive community of 5000+ MeisterTask users
  • Help center: Find answers and get details about all tool features
  • Customer support: Contact the support team via email or phone, ask questions in the Meister community, and get expert consultations

G. Platforms Supported

Distributed and field teams might not always be armed with laptops or computers. 

But that doesn’t mean productivity has to stop.

With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.

More reason to look into this?

If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices. 

With support for all types of apps, you can:

  • Ensure uniform access irrespective of device type
  • Save on the cost of buying the same types of devices for the whole team
  • Give all team members a chance to log work from anywhere, anytime

Features to look for include: 

  • App support for the latest Mac, Windows, iOS, and Android versions.
  • Maximum coverage for all key features across devices

Zoho Projects

  • Browser: Firefox, Chrome, Safari, Microsoft Edge
  • Desktop: None
  • Mobile: iOS, Android

MeisterTask

  • Browser: Google Chrome, Mozilla Firefox, Safari, Opera, Microsoft Edge
  • Desktop: MacOS (10.9 Mavericks+), Windows (7+)
  • Mobile: iOS (15+), Android (8.1+)

H. Pricing

Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization. 

But the confusing combination of features and numbers on pricing pages can make it difficult to choose. 

Here are some easy tips for starters.

If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases. 

However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially. 

Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible. 

Zoho Projects Pricing

Zoho Projects offers the following pricing plans:

  • Free: Upto 3 members, 2 projects, 5GB storage 
  • Premium ($5/user/month): Unlimited projects, 20 project templates, 100GB of storage space
  • Enterprise ($10/user/month): Unlimited projects, 30 project templates, 10 read-only users, 120GB of storage space

MeisterTask Pricing

MeisterTask has the following pricing plans:

  • Basic (free forever): Basic task management features for one user, lets you add unlimited team members, access customizable Project Boards, etc.
  • Pro ($8/per user/month): Everything in Basic plus External sharing, unlimited Projects and Notes, Agenda, unlimited Integrations, Automations, Private Projects, etc.
  • Business ($14.50/per user/month): Everything in Pro plus Subtasks, Timelines, Roles and Permissions, Custom Fields, Priority email/phone support, and Security restrictions.
  • Enterprise (Contact sales for pricing): Everything in Business plus Tailored pricing options, dedicated Account Manager, personalized Onboarding Assistance, etc.

I. Best Suited To

Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable! 

In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too. 

So make sure you’ve covered all bases in your research when picking project management software for your team. 

One way to do this is to check what types of teams your choice serves best. 

For instance, what works for a small software development team might not suit a large marketing agency. 

When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.

Zoho Projects Verdict

Zoho Projects is a no-brainer for teams that want a feature-rich project management solution at an affordable price.

Here’s what makes Zoho Projects shine:

  • Comprehensive project management tools with impressive automation capabilities that cover everything you need, from task management and time tracking to reporting.
  • An intuitive interface with user-friendly features like drag-and-drop actions and dashboard customization. 
  • Robust collaboration and communication tools, like feed and chatrooms, that facilitate smooth teamwork.

However, Zoho Projects’ reporting features might not be extensive for larger teams and bigger projects. For example, it has a limited dashboard functionality, making it difficult to add client information or arrange tasks and projects. 

Additionally, only Enterprise users have full access to reports like Gantt charts and resource utilization charts.

MeisterTask Verdict

MeisterTask is a Task and Project management tool known for its intuitive interface and flexible task organization system.

Its strength also lies in its user-friendly interface, extensive Integrations, Automations, and task management features like Kanban Boards, Checklists, Priorities, etc.

However, while MeisterTask excels in these areas, it does have its limitations.

MeisterTask may not be the best choice for complex projects as it lacks a native goal and milestone tracking feature, making it difficult to track project goals and task milestones. Additionally, it limits collaboration since you can only assign one user per task, restricting teamwork across users or teams.

The most commonly reported shortcoming of this tool is that most of its advanced features aren’t available for users who don’t use Business and Enterprise subscription plans. 

Some of these features include:

  • Subtasks 
  • User Groups 
  • Timelines
  • Roles and permissions
  • Templates
  • Exporting time data in CSV and Excel format 
  • Customer support (via phone and email) 

This restricts user’s functionality and isn’t a budget-friendly choice for smaller teams or individuals with limited budgets. 

So, before deciding on MeisterTask, consider your project needs and budget to see if it’s a good match for your team.

That said, even with its limitations, MeisterTask stands out as a user-friendly and comprehensive project management solution, making it a strong contender in the project management space.