Trello and Favro are two of the most popular project management tools available today.
But how do they stack up against each other?
Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?
Discover all the answers in our detailed comparison guide.
A. Project and Task Management
Get. Things. Done.
You and every project manager likely live by those words.
It’s also the heart and soul of any project management software.
This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.
Features to look out for:
- Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc.
- Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
- Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item.
- Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
- Checklists: Quick to-do lists for each task so things don’t fall through the cracks
- Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects.
- Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams.
- Priorities: A way to communicate the urgency level of each task, subtask, or project.
- Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.
1. Project Structure / Hierarchy
Track your workload in Trello by organizing it into:
Workspaces > Boards > Lists > Cards
- Workspaces: A container for all the Boards in your team. You can create multiple Workspaces to classify your work further.
- Boards: A simple Kanban board interface to view task progress within a Workplace.
- List: A series of tasks (Cards) at the same progress stage. For example, To-do List, Doing list, Done List, etc.
- Cards: The smallest component of the board with all the actionable aspects of the project.
Organize your workflow within the Favro work hierarchy as follows:
Workspaces > Collections > Lists (Backlogs) > Boards > Cards
- Workspaces: Groups of collections, teams, projects, etc.
- Collections: Distinct spaces for teams, projects, clients, locations, etc.
- Lists (Backlogs): A prioritized view of all the tasks related to a particular project or client.
- Boards: A drag-and-drop kanban-style look at the work, workflow, and progress of items in a list.
- Cards: Individual tasks or work items that provide assignees details and an area to discuss progress.
Trello provides seven project views, namely:
- Boards: View your tasks on a Kanban board. It’s the simplest way to go from idea to action, plan projects, and track tasks.
- Timeline: Stay on top of project timelines, sprints, and goals. It’s great for adjusting dates on the fly and spotting potential gaps.
- Calendar: Perfect for managing schedules or to-dos; plus, you can sync it with third-party calendars.
- Dashboard: Offers a bird’s-eye view of projects and processes, helping you manage workloads and spot bottlenecks before they start.
- Map: Ideal for location-based data. Great for tracking properties, planning events, or organizing fieldwork.
- Workspace: Manage work across multiple Boards. Create custom overviews for detailed tracking of both minor tasks and large projects.
- Table: See your work like a spreadsheet. Sort and filter to focus on what matters.
Favro offers five handy ways to view your work:
- Kanban: A left-to-right flow of work that organizes cards by task status, allowing users to drag and drop cards as they move through the project stages.
- Sheet: A table-style overview of all cards and their crucial fields (E.g., Owner, priority, status, etc.).
- Timeline: A way to oversee task scheduling and work towards goals.
- Cards: Allows you to prioritize cards and break down goals into actionable steps
- Charts: Set up charts to visualize data like the number of cards compared to available time, bottlenecks, and efficiency over time. Save your charts for regular use.
3. Tasks & Subtasks
Manage tasks, goals, or anything that needs to get done via cards on Board.
Your cards can hold a variety of useful information, like:
- Members who are responsible for the task
- Due dates
- Custom Fields
You can also track and monitor task progress via a Checklist of smaller to-dos within the task.
Favro represents tasks and subtasks as cards. You can also create cards as “child items” under a parent card to indicate smaller work items required to progress a larger task.
When setting up a card, you can add details like:
- Relationship to other cards, statuses, boards, lists, or collections
- Task description
- Task status
- Members (assignees)
- Fields and custom fields
- Bullet lists
Move cards to specific lists that indicate the workflow stage they’re in. Customize these lists to suit your workflow.
Create custom statuses for lists or boards to outline the workflow of your projects and processes.
Add multiple checklists to a single card. @mention team members in checklist items to notify them.
You can also track checklist completion with the help of a progress bar at the top that shows the completion percentage.
Finally, turn checklist items into cards to move them to the main board.
Add checklists to cards to remind assignees of crucial steps. You can mention specific members in checklist items to indicate responsibilities.
Additionally, if a checklist grows too long, you can convert the checklist or any individual list items into cards.
6. Task Templates
Trello allows you to create a default Card Template. You can do this from a blank or new card, where you can:
- Format the description
- Add custom fields
- Copy over checklists, and more.
Recreate your best processes by templatizing your existing cards, boards, lists, or collections.
Templatized cards can retain detail fields like time estimates, assignees, dates, checklists, etc. You can set a card template as the default for any new cards created in a certain board or list.
Assign a Card by going to the Members icon and selecting a member or multiple people from the dropdown.
Assign cards to members individually or create member Groups and assign cards to a whole team at once.
Use the custom fields functionality to add a Priority field to each Card.
Favro doesn’t have any default priority levels. However, you can easily create them using Custom Fields. Doing so will display a new column in a list and a Field on a card with your custom priority markers in color-coded bubbles. You can then sort and filter your boards and lists by card priority.
Trello’s automation features include:
- Card and board buttons: Adds buttons to automate the next step in a workflow
- Rules: Set triggers to automate actions
- Scheduled automations: Set up recurring actions
- Due date automations: Trigger actions when a task reaches its due date
With Favro, you can create automation rules consisting of Triggers and one or more Actions. Alternatively, browse a library of pre-made automation templates.
B. Time Management
Time is money for a reason.
The right software can be the difference between pinching pennies and raking in the big bucks.
Effective project management software offers effortless time management features to help you befriend the clock.
With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease.
Features to look out for include:
- Due dates: Communicate expected delivery dates.
- Time estimates: Make capacity decisions based on how much time each task or project is expected to take.
- Time tracking: Measure productivity with accurate time consumption data for each team member.
1. Due Dates
Trello lets you add and edit start dates, due dates, and due date reminders in a card.
Use the Timeline field on cards to set start and due dates for tasks. These will link to the Timeline View.
2. Time Estimates
Trello doesn’t have a dedicated time estimates feature. However, you can create a custom field to note a time estimate for working on a card.
When you create a card, you can set a time estimate as a guideline for members. Additionally, set a billable rate to include a budget for tasks.
3. Time Tracking
Trello doesn’t offer any native time-tracking features.
Favro doesn’t have a native time-tracking feature. However, it does offer task timesheets, on which members can manually fill in the time they spent working on the task.
What you can’t measure, you can’t improve.
Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.
Armed with these insights, your team can stay ahead of the curve no matter the situation.
Expect better resource management, superior deadline compliance, and a more focused and decisive team.
Features to look out for include:
- Goals and milestones: Record targets for the whole team to see and work towards.
- Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
- Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio.
1. Goals & Milestones
Browse the Trello template library for templates to help you set and track goals. For example, you can clearly define project goals and track milestones with the OKR (objectives and key results) template.
Setting up goals in Favro is all about your backlog (lists). Here, you’ll create parent and child tasks, breaking work down into bite-sized chunks to help you progress toward your goals.
You can track goal progress with the Advanced Progress Management feature, which displays completion percentage bars on your lists. You can choose to measure completion by task status or card checklist completion.
Trello keeps it simple and user-friendly, so its reporting mainly consists of the Dashboard View — a bird’s-eye perspective on your projects and how much work needs to be done.
You can add bar or pie charts in tiles that tabulate the number of cards (tasks) per list, due date, member, and label.
In Favro, you can set up custom dashboards to gather data from multiple boards and collections and see visual representations using widgets.
The widgets include:
- Pie charts
- Bar charts
You can choose the specific fields from the sources you’d like displayed (E.g., create a pie chart of cards by task status) — and add filters (E.g., filter the pie chart for a particular member).
Favro also allows you to duplicate, export, and share dashboards.
3. Gantt Charts
Trello doesn’t have any native Gantt chart capabilities. However, it does offer a timeline view that provides a visual representation of project interconnections and deadlines.
It allows you to:
- Adjust start and end dates for issues
- View by day, week, month, or quarter
- Group by member, list, and label
- View unscheduled cards
Favro’s Timeline View functions as a Gantt chart feature, allowing you to:
- Create cards on the timeline
- Add members to cards
- Customize card fields
- Manage card attachments
D. User Management
Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!
How do you do this?
Look for software that knows what different team members need and helps you deliver the right experience.
Features to look out for include:
- User groups: Create internal teams representing various departments, functions, or projects.
- Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns.
- Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data.
1. User Groups
Trello doesn’t let you create custom user groups with different permission levels.
Depending on your permission settings, administrators or members can create groups of people representing different teams, departments, skills, etc.
Group owners and admins can assign roles to group members. You can assign a group a card, board, list, or collections in one click as if it were an individual member.
2. Permission Levels
Set different permission levels for all team members. Choose who can comment, react, invite, or remove members on your Trello boards.
Favro’s permission settings allow you to:
- Set collection visibility to Private (invite only), Organization (visible to all in the organization), or Public (visible to anyone with a link).
- Select collection owners who can manage members, tasks, and settings.
- Choose whether members can configure, rename, archive, or delete boards and lists.
- Decide whether members or guests can add or edit cards.
- Choose what types of visibility members can set on collections.
3. Guest Users
Invite guest users to one or multiple Boards to view and edit Cards.
When you set boards or collections to Public and share links with external parties, they can visit as guests. Additionally, when you share boards, you can specify a view (E.g., timeline or sheet) that you would like guests to see when they follow the link.
Guest users won’t be able to see or access any other view, board, or collection in the workspace if they don’t have a link. You can choose whether guests can open cards and leave comments.
If you want to manage guests as if they were full members, you can convert guests to External Members.
In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!
A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc.
But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.).
The trick is to balance ‘informing everyone’ with ‘over-communicating.’
The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal.
Features to look for include:
- Comments: Simple ways to send feedback or discuss a task or project.
- Threads: Keep all relevant comments in a single thread.
- Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them.
- Sharing tasks: Share tasks with relevant team members for efficient collaboration.
- File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation.
- Notifications: Customize how team members receive notifications.
1. Comments, Threads, & Tagging
Click any card to open the comments section and leave a comment. Add attachments in them and @mention team members to collaborate on tasks.
Edit your comments to keep them up to date with the latest information. Or delete them to avoid miscommunication.
Right-click the timestamp to get a share link. Share these comments with others to invite more people to view and comment on the cards.
Each Favro card has an activity feed showing actions taken and conversation threads. Here, you can leave comments, reply, mention others, and assign tasks.
2. File Management
Attach files to cards to offer more insight into the task.
Trello automatically makes it the Card cover if it’s an image file.
To any card, you can attach images, files, and other cards or boards so assignees have all the resources they need to work productively.
Send and receive notifications for various actions such as adding cards, being mentioned on them, changing due dates, moving cards, and more.
Change how and when you receive these notifications.
Each Favro card has its own activity feed. Mentioning or assigning others will send them a notification in the feed accessed on the app’s top bar.
If you’d like to receive notifications for all card activity, you can “follow” the card.
card activity will also display on the backlog with badges indicating mentions, edits, moved cards, and collection changes.
F. Customer Support
Individual users in smaller teams often face a steep learning curve with most project management software.
In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.
However, customer support is just as crucial for larger teams.
Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.
With adequate customer support, you can:
- Derive maximum value from the app with the help of professional guidance whenever required
- Ensure your team is making full use of all the features you’re paying for
- Learn from case studies of other teams using the same software
- Expand your use cases with time
- Learn about the features your team uses the most and avoid spending on those you don’t need
- Solve minor issues on your end by going through help resources
- Get hands-on support when you get stuck
- Keep a record of all your complaints and feedback for the platform to aid future buying decisions
- Send feedback to the app’s developers so they can design the features you most desire
Features to look for include:
- Detailed knowledge bases and documentation to aid DIY solutions to common issues
- Case studies, templates, guides, and other resources
- Easy access to resources for all types of users — free or paid
- Async support executives to cover for the time difference
- Live agents who can respond via chat or phone
- Screenshots and recordings to display how the tool works
- Translations to resources in other languages, if needed
- Atlassian University: Product training and certification for Jira, Confluence, Trello, and more
- Atlassian Playbook: Free workshop resources to address common team challenges
- Atlassian Documentation: Help to administer Atlassian products
- Developer Resources: Build, deploy, and manage your apps while Atlassian takes care of security, computing, and storage
- Atlassian Community: Ask questions to product experts
- Atlassian Support: Resources for users and administrators
- Migration Program: Cloud migration support for all teams
- Enterprise Services: Support for enterprise teams
- Support: Email/Help Desk, Chat, 24/7 Live rep, Phone
- Support Articles: Pages providing written guidance and information on Favro’s features.
- Favro Fanatics: A Facebook page for community engagement and support.
- Video Tutorials: Short how-to videos explaining features and answering FAQs.
- How-To Videos: Longer, more detailed videos explaining specific advanced features and processes.
- Courses: Agility certifications users can attain through self-study or live training courses.
- Quickstarts: Paid onboarding sessions to quickstart enterprises, game studios, and SaaS companies on Favro.
- “Learn From Leaders” Podcast: Conversations with SaaS and Game industry leaders
- Contact Support: You can do this via the chatbot, email, or booking a meeting through Calendly.
G. Platforms Supported
Distributed and field teams might not always be armed with laptops or computers.
But that doesn’t mean productivity has to stop.
With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.
More reason to look into this?
If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices.
With support for all types of apps, you can:
- Ensure uniform access irrespective of device type
- Save on the cost of buying the same types of devices for the whole team
- Give all team members a chance to log work from anywhere, anytime
Features to look for include:
- App support for the latest Mac, Windows, iOS, and Android versions.
- Maximum coverage for all key features across devices
- Browser: Chrome, Safari, Firefox, Edge
- Desktop: Mac, Windows
- Mobile: iOS, Android
- Browser: Google Chrome, Firefox, Microsoft Edge, Safari
- Desktop: Mac, Windows, Linux
- Mobile: iOS, Android
Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization.
But the confusing combination of features and numbers on pricing pages can make it difficult to choose.
Here are some easy tips for starters.
If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases.
However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially.
Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible.
Trello’s four pricing plans are as follows:
- Free: Up to 10 boards, 250 workspace commands a month
- Standard ($6/user/month): Everything in Free plus unlimited board, 1,000 Workspace commands a month
- Premium ($12.50/user/month): Everything in Standard plus extra views, Unlimited Workspace command
- Enterprise ($17.50/user/month): Everything in Premium plus unlimited workspaces, public board management, SSO and user provisioning
Favro’s pricing plans are structured as follows:
- Free trial: A 14-day free trial of the Lite or Standard plan
- Lite ($6/user/month): Five collections, unlimited boards, limited storage, 25 automation actions.
- Standard ($8/user/month): Everything in Lite plus unlimited collections and storage and up to 5,000 automations.
- Enterprise (Contact sales for pricing): Everything in Standard plus timesheets, 24-hour support (weekdays), and SAML SSO.
I. Best Suited To
Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable!
In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too.
So make sure you’ve covered all bases in your research when picking project management software for your team.
One way to do this is to check what types of teams your choice serves best.
For instance, what works for a small software development team might not suit a large marketing agency.
When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.
Trello is an exceptionally user-friendly and intuitive PM tool. It focuses heavily on visualizing work, especially on Kanban boards (though other views are available in higher-paid tiers). And its customization features make your workspaces visually engaging to make work more fun.
These factors make Trello perfectly suited to PM beginners, startups, and SMEs with relatively simple processes and small teams.
It’s also great for personal productivity and project management — E.g., if you’re a freelancer or you’re planning a big party.
The tradeoff for simplicity is, of course, limited complexity. Trello isn’t the best choice if you want to manage big projects with lots of simultaneous tasks, team members, and moving parts.
For example, Trello’s commenting functionalities are quite linear and not well-suited to multiple conversation threads at once.
There are extensive options to expand the app’s functionality with account upgrades, integrations, and power-ups. However, these will also cost extra money and time.
Favro is a versatile project management platform for agile teams, game development, software and SaaS projects, and enterprises.
Compared to other development-focused PM tools, Favro is fairly user-friendly, with intuitive navigation and features. However, the relative simplicity may limit companies with complex processes.
On one hand, this tool offers commendable controls for overseeing large teams — facilitating collaborative work-sharing, monitoring project progress, and safeguarding confidential information.
On the other hand, some of its features seem underdeveloped compared to more established PM platforms. For example, it has only a handful of views, limited dashboard widgets, no native time tracking, and sparse options for assigning comments or checklist items as actionable tasks.
So, it’s missing some advanced features you might need for a large-scale operation and also doesn’t offer a free plan like you would expect to see for tools targeted to SMEs.
Nonetheless, this tool serves as a reliable organizational hub for small or large companies. While it’s not as feature-rich as some of its counterparts in the software world, Favro is flexible and easy to learn, making it a worthy contender.
The Favro team does take feature requests and is constantly updating and adding features, so we think it’s one to watch.