Scoro and Accelo are two of the most popular project management tools available today.
But how do they stack up against each other?
Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?
Discover all the answers in our detailed comparison guide.
A. Project and Task Management
Get. Things. Done.
You and every project manager likely live by those words.
It’s also the heart and soul of any project management software.
This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.
Features to look out for:
- Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc.
- Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
- Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item.
- Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
- Checklists: Quick to-do lists for each task so things don’t fall through the cracks
- Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects.
- Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams.
- Priorities: A way to communicate the urgency level of each task, subtask, or project.
- Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.
1. Project Structure / Hierarchy
In Scoro, you can organize your workspace with the help of an easy-to-understand Hierarchy.
Project > Budget > Milestones > Tasks > Subtasks
- Project: Create New Projects and add Titles, Assignees, Start and Due Dates, Client details, Descriptions, Tags, Files, Contacts, and Custom fields.
- Budget: Focus on the financial aspects of the Project, such as Budget usage, Time allocation, and profitability compared to Estimates.
- Milestones: Set goals you wish to achieve in each phase of the Project.
- Tasks: Create Tasks within each Project using Task bundles and Recurring task templates.
- Subtasks: Break down Tasks into unlimited smaller Subtasks by adding Time entries to track time and collaborate with team members.
Accelo helps you organize your projects with a straightforward structure:
Company > Project > Milestone > Task > Checklists
- Company: A company or client page set up on your Accelo account.
- Projects: Long-term work that needs to be completed by or for a Company.
- Milestones: Different stages or phases of a Project, which can have separate budgets.
- Tasks: Actionable work items required to achieve Milestones.
- Checklists: Granular action items required to complete a Task.
Scoro allows you to see your work with multiple Project views:
- Project list: Provides an instant view of your entire Project portfolio and lets you filter information, view Project Status, and more at a glance.
- Project timeline view: View all your ongoing and upcoming Projects via horizontal color-coded Progress bars displaying your project’s Duration and progress.
- Summary bar: Get a quick look at your project’s progress through real-time Metrics based on your Project budget settings.
- Gantt charts: Track your Task Status and progress with the help of a color-coded and interactive Gantt chart view
- Calendar view: Integrate Projects, Tasks, and Milestones into your Calendar for a time-based grid view.
- Budget charts: Visualize your project’s Budget over time through line graphs, focusing on tracking time expenses.
Accelo allows you to see your Tasks with these views:
- Project View: This screen displays all Milestones and Tasks within a Project with details of Assignees, Planned Due, Status, etc.
- Milestone View: Displays an overview of all Tasks within a Milestone. The Tasks can be arranged based on Status, Earned Value, Budget, or Start and Due Dates. You can also shift Tasks within your workflow by dragging and dropping them on a Kanban-style board.
- Project Schedule: Access a Gantt-style overview of your Projects’ Milestones and Tasks for Project planning.
- My Schedule: See all your assigned Tasks based on a calendar view.
- Deadlines Task Board: Displays the Tasks you need to do based on deadlines. You can drag and drop Tasks to change deadlines.
- Status Task Board: Allows a user to see all Tasks they have created or that have been assigned to them. It lets you drag and drop Tasks to change their Status.
- Assignment Task Board: Shows a manager all the Tasks they have created or are managing. It simplifies the process of assigning Tasks.
3. Tasks & Subtasks
Create New Tasks or Modify existing ones to manage your work efficiently in Scoro.
To make your Tasks more detailed, you can add:
- Billable time
- Start Date
- Due date
If you want to create Subtasks in Scoro, you can do that by adding a Time entry under each Task. This will break down your Tasks into smaller Subtasks, which can be used to track time.
You can add the following details to your Subtasks:
- Activity type
- Billable time
Accelo lets you create Tasks under Milestones or Projects to keep track of important actionable items.
Although you cannot add any subtasks, you can add these details to provide context to your Tasks:
- Task Title
- Task Status
- Task Description
Scoro’s Status feature allows you to track the progress of your Tasks and categorize them based on their current stage in the workflow.
You can also set custom Statuses for your Projects if you have a Pro or Ultimate membership. But if you’re an Essential Plan user, you can only rename the default system Statuses.
These default Statuses are:
- Not started
- In development
- Fully delivered
Accelo lets you assign and change your Task Status to indicate its progress in your workflow. The default Statuses include Unassigned, Pending, Accepted, Started, and Completed.
You can also create new or custom Statuses.
Scoro doesn’t offer a checklist feature.
Accelo lets you add Checklists for to-do items within a Task. Assignees can tick Checklist items to indicate their completion.
6. Task Templates
In Scoro, the Task bundle and Recurring task feature acts as a Task template to help you save time while creating New Tasks.
Task bundles act as a template for a predefined set of Tasks that can be used for multiple Projects or Contacts, whereas Recurring task templates help schedule routine Tasks that need to be done daily, weekly, or monthly.
Each Task template can contain:
- Planned duration
- Billable time
- Start date
- Due dates
Accelo’s standard Task Template helps you assign work and provide context to aid your Project workflow.
This template can be configured to include additional details. However, by default, it contains:
- Task Title
- Task Description
- Task Status
- Task Time
- Task Rate
- Start and Due Dates
Scoro lets you Assign work to individuals and team members based on their capacity and skills.
You can divide Tasks among multiple team members to make them manageable and allow users to log their work time for the Task.
When a New Task is added, it gets assigned to its creator by default. But you can modify it or leave it unassigned.
Accelo lets you assign Projects, Milestones, and Tasks to people on your team. Projects and Milestones can be assigned to managers, while Tasks can be assigned to both managers and team members.
In Scoro, you can add Task priorities using color-coded symbols:
- High priority is marked with a red check mark symbol.
- Medium priority with a yellow check mark symbol.
- Low priority with a blue check mark symbol
You can set Task Priorities to Critical, High, Normal, Low, or None on Accelo. Each level has a corresponding icon based on its urgency.
You can edit the Priority names but can’t create custom ones or modify the icons.
Scoro’s Automation and Triggers feature lets you automate your workflows to reduce the time you spend on repetitive tasks.
You can create Automations using the logic of “When this happens, and these conditions apply, then do that.”
You also get the option to either create new custom Automation rules for your Tasks or use the existing templates to get started.
Accelo allows you to automate certain business and Project processes to save time for more important work. You can set up automations based on Triggers, Rules, and Actions.
B. Time Management
Time is money for a reason.
The right software can be the difference between pinching pennies and raking in the big bucks.
Effective project management software offers effortless time management features to help you befriend the clock.
With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease.
Features to look out for include:
- Due dates: Communicate expected delivery dates.
- Time estimates: Make capacity decisions based on how much time each task or project is expected to take.
- Time tracking: Measure productivity with accurate time consumption data for each team member.
1. Due Dates
Set, edit, or delete the Start and Due Dates for each Task in a Project to streamline task management and ensure timely completion.
When you add due dates to Tasks in Scoro, they will be organized in the order they need to be completed based on their Due Dates.
Maintain deadlines for Project deliverables by adding Start and Due Dates on Accelo.
You can add or modify these dates while creating or editing Tasks. They can also be modified from your Project Schedule.
2. Time Estimates
Scoro’s Estimate feature helps plan and use time efficiently in Projects. The Progress bar in your Project list shows how much time your team has used compared to the Estimate.
If you’ve used or planned more time than expected for the Project, the Progress bar turns red, indicating that the Project needs attention.
Accelo lets you add a Time Budget to Tasks. Once an Assignee has finished a Task, you can compare the estimated time vs the actual time taken.
3. Time Tracking
Time-tracking features in Scoro provide detailed insights into time spent on Tasks and Projects, thereby enhancing productivity.
In Scoro, you can track time using:
- Time tracker: Start the automatic Time Tracker to track time for any Task or Time entry you’re working on from the Task list.
- Timesheets: Use the Timesheets to log time retrospectively for larger Tasks or Tasks you didn’t track in real time.
- Time entries: Manually log the time you spent or will take to complete a Subtask.
- Automatic tracking for Calendar events: Track time for Calendar events automatically based on your Calendar data.
You can use Accelo’s in-built Timer to track how long you work on a Task. The timer starts automatically by default when you start an Activity. However, you can pause, resume, and stop the Timer at any time or manually log time using the Time Log button.
And if you’re working on different Tasks, the app will automatically start tracking time for both and switch between Timers as you move between Tasks.
What you can’t measure, you can’t improve.
Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.
Armed with these insights, your team can stay ahead of the curve no matter the situation.
Expect better resource management, superior deadline compliance, and a more focused and decisive team.
Features to look out for include:
- Goals and milestones: Record targets for the whole team to see and work towards.
- Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
- Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio.
1. Goals & Milestones
Scoro offers a Milestone feature that lets you set goals you wish to achieve in each Project phase.
You can give each Milestone a Name, set the Start and End dates, or rearrange the Milestones using the drag-and-drop options.
Once you have added the Milestones, they can be viewed and tracked in the Gantt charts.
Accelo’s Milestones are overarching agendas within a Project. For example, a testing stage for a product release. The stage can be classified as a Milestone and has several Tasks under it that need to be completed.
However, the tool doesn’t have a distinct feature for setting goals.
The Dashboard in Scoro allows you to:
- Add Widgets such as a list of Active projects or details about your clients.
- Display numerical data such as Project costs or unpaid Invoices using Result metrics.
- Use Ratio metrics to calculate ratios between two results.
You can customize your Dashboard by rearranging and resizing the Dashlets (dashboard elements), which include widgets, numerical data, and other metrics presented via horizontal and vertical boxes, through simple drag-and-drop actions to suit your layout preferences.
You can also create multiple Dashboards or modify existing ones based on your requirements.
Here’s a list of some of the many Dashboards that Accelo offers:
- Schedule Dashboard
- Utilization Dashboard
- Profitability Dashboard
- User Dashboard
- Manager Dashboard
- Company Dashboard
- Sale Dashboard
- Project Dashboard
- Ticket Dashboard
These Dashboards provide you with a quick, accurate overview of different aspects around Project and Task management. It lets you oversee progress, planning, and profitability.
3. Gantt Charts
Gantt charts display your project’s Timeline and Progress from start to finish while also allowing you to set Task dependencies.
With Scoro’s Gantt charts, you can:
- See all your Project activities, including Tasks and Milestones, in a clear, linear format.
- Understand the order and Duration of various Project phases and Tasks.
- Identify possible overlaps or Resource allocation problems.
- Track real-time progress compared to planned Estimates to ensure your teams deliver their work on time.
Accelo’s Gantt charts allow you to:
- View Milestones and Tasks based on their durations and dependencies.
- Click and drag to link Milestones or Tasks and create dependencies.
- Collapse or expand Milestones to hide/view Tasks.
- Drag Milestone bars to extend or reduce durations for project planning.
D. User Management
Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!
How do you do this?
Look for software that knows what different team members need and helps you deliver the right experience.
Features to look out for include:
- User groups: Create internal teams representing various departments, functions, or projects.
- Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns.
- Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data.
1. User Groups
In Scoro, User Groups make it easier to invite people or multiple teams to work together on Projects and Tasks.
A single user can also be part of multiple Groups at once. For example, a user in the “Finance” team can also be in the “Social Media Team,” giving you flexibility in organizing and managing your Groups.
You can create custom User Groups in Accelo with specific permission levels for the whole group.
This lets you categorize your team and bulk assign access levels, helping you to easily sort users and control their access to different Accelo modules.
2. Permission Levels
Scoro divides users into two main categories — Administrators and Regular users.
Administrators manage user rights through Permission Sets that determine what a Regular user can see and do in Scoro.
They can either use existing Permission Sets to modify them or create new ones from scratch.
This customization allows Administrators to decide how much access users have to different features, such as Tasks, Calendars, and financial data, based on their requirements.
Accelo offers comprehensive permission levels, including view, edit, assign, delete, plan, admin, and more, across three different access levels for users:
- Administrators have full access
- Professionals are standard users who can log time and manage work
- Contractors are limited roles that can only log time
You can also choose to give members access based on their roles within specific teams on Accelo (for example, Company, Sale, Projects, etc.).
3. Guest Users
Manually add companies and individuals as Contacts to your Scoro Workspace. You can include their contact information and address and use Tags for identification.
Scoro also lets you import multiple Contacts simultaneously, which is helpful if you’re dealing with multiple clients.
Accelo doesn’t have a distinct feature to add guest users. However, you can add users with temporary access by assigning Contractor roles.
You can also add client users via the Client Portal.
In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!
A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc.
But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.).
The trick is to balance ‘informing everyone’ with ‘over-communicating.’
The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal.
Features to look for include:
- Comments: Simple ways to send feedback or discuss a task or project.
- Threads: Keep all relevant comments in a single thread.
- Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them.
- Sharing tasks: Share tasks with relevant team members for efficient collaboration.
- File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation.
- Notifications: Customize how team members receive notifications.
1. Comments, Threads, & Tagging
In Scoro, you can leave Comments on Projects, Tasks, and Documents to create a centralized space for team discussions. You can also Tag users in the Comments using the @-sign.
This feature lets your team collaborate on Projects or Tasks in one place rather than relying on emails or other communication tools.
Scoro also has settings that let you decide who can modify or delete Comments, keeping your team’s chats organized and secure.
Accelo doesn’t let you comment directly on Tasks. However, you can add replies to Activities in Message Streams.
An Activity is any work correspondence done for a Task, like sending an email, scheduling a meeting, or creating an Internal Note for your team. These Activities are logged in a Message Stream within a Project or Milestone.
Team members and clients can add in-line replies or comments in response to an Activity in the Message Stream.
2. File Management
Scoro’s versatile file management system allows you to add, manage, and access Files across the platform and easily link them to your Tasks, Projects, and Quotes in Scoro.
This helps you keep all your essential Files in one place and use them when necessary.
Attach files like PDFs and images to Tasks or email exchanges with your team or clients.
You can also search for attachments or files from your Accelo Dashboard and upload files from integrated services like Dropbox or Google Drive.
Scoro lets you notify users every time you — Add or Modify a Task, mark it as Complete, assign Time entries, clear Bulk Tasks, change Assignees, add/edit/delete a Comment, etc.
Plus, you have the option to receive Notifications via email.
However, you must have the relevant user Permissions to receive and notify other users in Scoro.
Stay on track with Task updates with email notifications for Task or Activity creation, Status updates, Expense submission, etc.
You’ll only receive email notifications based on your preconfigured settings.
F. Customer Support
Individual users in smaller teams often face a steep learning curve with most project management software.
In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.
However, customer support is just as crucial for larger teams.
Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.
With adequate customer support, you can:
- Derive maximum value from the app with the help of professional guidance whenever required
- Ensure your team is making full use of all the features you’re paying for
- Learn from case studies of other teams using the same software
- Expand your use cases with time
- Learn about the features your team uses the most and avoid spending on those you don’t need
- Solve minor issues on your end by going through help resources
- Get hands-on support when you get stuck
- Keep a record of all your complaints and feedback for the platform to aid future buying decisions
- Send feedback to the app’s developers so they can design the features you most desire
Features to look for include:
- Detailed knowledge bases and documentation to aid DIY solutions to common issues
- Case studies, templates, guides, and other resources
- Easy access to resources for all types of users — free or paid
- Async support executives to cover for the time difference
- Live agents who can respond via chat or phone
- Screenshots and recordings to display how the tool works
- Translations to resources in other languages, if needed
- Guides and Ebooks: Detailed Guides and Ebooks that share tips and insights on ways to improve team productivity.
- Video tutorials: Short tutorial videos showcasing various features of Scoro and how to use them.
- Help center: Find answers to all your questions on the support pages.
- Webinars and events: Engage in multiple interactive webinars to understand the product and get productivity enhancement tips.
- Success Stories: Explore how Scoro helped their clients transform their businesses.
- Customer support: Contact sales via email and phone (US/UK) or submit support requests.
- Webinars: Recordings of training sessions and interviews around using Accelo
- Video tutorials: Brief video walkthroughs on navigating Accelo products
- Help Guides and FAQs: Guides and answers on everything you need to know about using the tool
- Community: A space to share ideas, learn, and ask questions to other Accelo users
- Professional service: Consultative services for building workflows, configuring platforms, train your team to use Accelo
- Customer support: Email, Phone
G. Platforms Supported
Distributed and field teams might not always be armed with laptops or computers.
But that doesn’t mean productivity has to stop.
With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.
More reason to look into this?
If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices.
With support for all types of apps, you can:
- Ensure uniform access irrespective of device type
- Save on the cost of buying the same types of devices for the whole team
- Give all team members a chance to log work from anywhere, anytime
Features to look for include:
- App support for the latest Mac, Windows, iOS, and Android versions.
- Maximum coverage for all key features across devices
- Browser: Google Chrome (Desktop and Android), Safari, Mozilla Firefox, etc.
- Desktop: Mac, Windows
- Mobile: iOS, Android
- Browser: Chrome, Firefox, Microsoft Edge, Safari
- Desktop: Mac, Windows, Linux
- Mobile: iOS, Android
Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization.
But the confusing combination of features and numbers on pricing pages can make it difficult to choose.
Here are some easy tips for starters.
If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases.
However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially.
Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible.
Scoro offers a 14-day free trial to help users understand how the product works (no credit card details required).
It also offers four paid plans and each plan requires a minimum of 5 users:
- Essential ($28/user/month/): Access basic PM and CRM tools, such as Calendars, Task lists, Task boards, Invoices, Billing, Dashboards, etc.
- Standard ($42/user/month/minimum of 5 users): Everything in Essential plus Gantt chart and Dependencies, Phases and Milestones, Time Tracker, Project templates, and Expenses.
- Pro ($71/user/month/minimum of 5 users): Everything in Standard, plus Planner, Budgets, Retirement planning, Timesheet, Time locking, Sales and Pipeline reports, Invoice reminders, etc.
- Ultimate (Contact sales for pricing): Everything in Pro plus Single sign-on, unlimited Custom Fields, Company Budgets, Forecasts, Orders and Contracts, WIP reports, etc.
Accelo has the following pricing plans:
- Free Trial: Try Accelo with full access for 7 days. No credit card required.
- Professional ($50/user/month): Client Project Management, Sales Management, Quote Management, Time Logs, Timers, Timesheets, Invoices, Payments, Financial Insight Dashboards
- Business ($70/user/month): Everything in Professional plus Client Retainer Management, Ticket Management, Shared Request Inbox, Expenses & Materials, Time Approvals for Billing, Unlimited Client Portal Users.
- Advanced ($90/user/month): Everything in Business plus Advanced Custom Workflows, Advanced Triggers & Automation, Smart Scheduling & Utilization, Adaptive Project Scheduling, Client Asset Management, and 3 Advanced Reporting Users.
- Elite (Contact for pricing): Everything In Advanced plus Role-Based Users from $39/month, Divisions Module, Unlimited Collaborator Users, SAML / Enterprise SSO, Premium Support with SLAs, Dedicated Account Manager.
I. Best Suited To
Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable!
In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too.
So make sure you’ve covered all bases in your research when picking project management software for your team.
One way to do this is to check what types of teams your choice serves best.
For instance, what works for a small software development team might not suit a large marketing agency.
When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.
Scoro is a comprehensive cloud-based work management software for small to medium-sized Professional service businesses, Consultancies, and Agencies.
It is well-known for its robust project management features that promote effective teamwork and resource allocation for timely project completion.
Plus, its user-friendly Dashboards and real-time Time tracking make it an excellent choice for businesses that prioritize performance monitoring.
However, Scoro also has its fair share of limitations.
For one, Scoro doesn’t offer a checklist feature, making it difficult to keep track of a task’s progress. Additionally, its per-user price plans can be unaffordable for small businesses.
Another common shortcoming of Scoro is that its extensive feature set sometimes leads to a steep learning curve since it takes new users some time to get accustomed to the tool.
Nevertheless, the benefits of Scoro’s all-in-one work management approach outweigh these challenges, making it a practical choice for organizations. Its high user satisfaction rating also indicates that it’s a powerful tool for driving business success and operational excellence.
Packed with various features for project management, client management, sales, and more, Accelo is well-suited for large-scale businesses and enterprises. It helps manage the diverse aspects of running a business without needing multiple tools.
But is it the best choice for you?
Accelo’s extensive feature set is easy to understand and use. The segregation of Projects by Company and the distribution of Tasks within Milestones lets you create a clean breakdown of your work.
Its Project Schedule view provides an excellent overview of Task dependencies. Project managers can even add separate time and monetary budgets to each Milestone to ensure overall profitability. But the tool isn’t perfect.
Accelo’s broad offerings come at the cost of basic project management features. For example, you can’t break down Tasks into Subtasks. This can lead to your team losing focus on the subcomponents of a Task.
Moreover, it isn’t easy to communicate about Tasks on Accelo. Users need to send emails or add Internal Notes since they can’t add comments to Tasks. You also can’t customize Priority labels or set goals.
Another prominent issue is its lack of a free plan. The pricing (starting at $50/user) is also much higher than other tools in this niche. This makes it less suitable for solopreneurs, small businesses, and startups.
Still, Accelo can be a viable choice if you require a broad solution with excellent customer service to manage diverse needs.