QuickBase vs Scoro: 2024 Comparison

QuickBase vs Scoro: 2024 Comparison

QuickBase vs Scoro

2024 Comparison (Features, Pricing & More)

QuickBase and Scoro are two of the most popular project management tools available today.

But how do they stack up against each other?

Which one manages tasks better?

Which one helps you allocate resources more effectively?

Which one is more affordable?

A. Project and Task Management

Get. Things. Done.

You and every project manager likely live by those words.

It’s also the heart and soul of any project management software.

This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.

Features to look out for

Project structure

A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc.

Views

Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.

Tasks & subtasks

Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item.

Statuses

Effortless ways to communicate the exact progress of each task, board, project, etc.

Checklists

Quick to-do lists for each task so things don’t fall through the cracks

Task templates

Easy-to-copy templates to create identical tasks at scale across multiple projects.

Assignees

The ability to assign tasks, boards, or projects to individual team members, groups, or even teams.

Priorities

A way to communicate the urgency level of each task, subtask, or project.

Automations

Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.

Quickbase

In Quickbase, the general hierarchy of information is as follows:

Apps > Tables > Records > Fields

  • Apps: Quickbase aims to let you build or customize your own project management apps, which are collections of tables, dashboards, and reports summarizing projects and tasks.
  • Tables: Tables are like spreadsheets or databases for capturing project and task information, which you can then use to create dashboards and reports. 
  • Records: A record is a row on a table. In a project management app, it represents an individual project or task.
  • Fields: Fields are table columns that contain a type of information (E.g., project name, assignee, due date, etc.) 

Tables can also be tied together using table-to-table relationships. For example, a table listing your projects can include a field that collects information from a table of tasks. A formula could summarize the number of tasks in each project or the number in each task status.

Scoro

In Scoro, you can organize your workspace with the help of an easy-to-understand Hierarchy.

Project > Budget > Milestones > Tasks > Subtasks

  • Project: Create New Projects and add Titles, Assignees, Start and Due Dates, Client details, Descriptions, Tags, Files, Contacts, and Custom fields.
  • Budget: Focus on the financial aspects of the Project, such as Budget usage, Time allocation, and profitability compared to Estimates.
  • Mildstones: Set goals you wish to achieve in each phase of the Project.
  • Tasks: Create Tasks within each Project using Task bundles and Recurring task templates.
  • Subtasks: Break down Tasks into unlimited smaller Subtasks by adding Time entries to track time and collaborate with team members.

Quickbase

When you open a table in a Quickbase app, the default homepage view will display all fields and records as a table. But you can create reports that function as different views. You can also set any report as the table home page.

Report types include:

  • Tables: Create a focused table, selecting columns to show, sorting and filtering records, and adding formulae.
  • Kanban: Group tasks by stage and select the fields, filters, and sorting you want to apply.
  • Grid edit: This function makes the entire table editable at once so you can add, modify, or delete multiple records easily.
  • Summary: Create field summaries with calculations like percentages, counts, averages, etc.
  • Map: Display addresses and locations from your table in a map.
  • Calendar: Use a date field (E.g., start dates or due dates) to create a task calendar and choose what information you want to display for each calendar item.
  • Timeline: Select start and end date fields to display tasks on a timeline.
  • Charts:
    • Pie
    • Bar
    • Stacked Bar
    • Horizontal Bar
    • Horizontal Stacked Bar
    • Line
    • Line and bar
    • Area
    • Scatter
    • Bubble
    • Gauge
    • Funnel
    • Waterfall

Scoro

Scoro allows you to see your work with multiple Project views:

  • Project list: Provides an instant view of your entire Project portfolio and lets you filter information, view Project Status, and more at a glance.
  • Project timeline view: View all your ongoing and upcoming Projects via horizontal color-coded Progress bars displaying your project’s Duration and progress. 
  • Summary bar: Get a quick look at your project’s progress through real-time Metrics based on your Project budget settings.
  • Gantt charts: Track your Task Status and progress with the help of a color-coded and interactive Gantt chart view.
  • Calendar view: Integrate Projects, Tasks, and Milestones into your Calendar for a time-based grid view.
  • Budget charts: Visualize your project’s Budget over time through line graphs, focusing on tracking time expenses.

Quickbase

You can set up tasks as records using fields to include specific details.

Quickbase offers 27 different field types, all of which are multipurpose (E.g., you can use a date field for start dates, due dates, and more). They include:

  • Single and multi-line text
  • Dates and Times
  • Checkboxes
  • Dropdowns
  • Numbers
  • Addresses
  • Phone Numbers
  • Users
  • File attachments

Quickbase doesn’t offer a native way to create and organize subtasks.

Scoro

Create New Tasks or Modify existing ones to manage your work efficiently in Scoro.

To make your Tasks more detailed, you can add:

  • Title
  • Duration
  • Billable time
  • Start Date 
  • Due date
  • Priorities
  • Assignees 
  • Descriptions 
  • Links

If you want to create Subtasks in Scoro, you can do that by adding a Time entry under each Task. This will break down your Tasks into smaller Subtasks, which can be used to track time. 

You can add the following details to your Subtasks:

  • Activity type
  • Description
  • Duration
  • Date 
  • Billable time

Quickbase

While Quickbase doesn’t offer a dedicated status field, you can easily create one using the dropdown field type and inputting your desired task stages.

Scoro

Scoro’s Status feature allows you to track the progress of your Tasks and categorize them based on their current stage in the workflow.

You can also set custom Statuses for your Projects if you have a Pro or Ultimate membership. But if you’re an Essential Plan user, you can only rename the default system Statuses.

These default Statuses are:

  • Not started
  • In development 
  • Maintenance 
  • Cancelled 
  • Completed
  • Fully delivered 
  • Archived
Zoho_Projects_Statuses

Quickbase

To create a checklist for tasks in Quickbase, you’ll need to create a field with a checkbox for each checklist item.

Scoro

Scoro doesn’t offer a checklist feature.

Quickbase

Creating a task in Quickbase is, by nature, templatized. When you create a new table, Quickbase automatically creates a form that users can fill in to add new records. Each record in a table will include the same fields each time.

Additionally, Quickbase Exchange provides a collection of prebuilt apps, many of which are already populated with tables, forms, sample data, and reports. These can serve as customizable table and record templates.

Scoro

In Scoro, the Task bundle and Recurring task feature acts as a Task template to help you save time while creating New Tasks.

Task bundles act as a template for a predefined set of Tasks that can be used for multiple Projects or Contacts, whereas Recurring task templates help schedule routine Tasks that need to be done daily, weekly, or monthly.

Each Task template can contain:

  • Title
  • Planned duration
  • Billable time 
  • Timeframe 
  • Start date
  • Due dates
  • Description 
  • Assignees 
  • Links

Quickbase

Set assignees for tasks using a user field.

Scoro

Scoro lets you Assign work to individuals and team members based on their capacity and skills.

You can divide Tasks among multiple team members to make them manageable and allow users to log their work time for the Task.

When a New Task is added, it gets assigned to its creator by default. But you can modify it or leave it unassigned.

Quickbase

Quickbase doesn’t provide a ready-made priority field. However, you can create one using the dropdown field type and inputting your desired priority levels.

Scoro

In Scoro, you can add Task priorities using color-coded symbols:

  • High priority is marked with a red check mark symbol.
  • Medium priority with a yellow check mark symbol.
  • Low priority with a blue check mark symbol.

Quickbase

Automations in Quickbase are called pipelines or workflows. The pipelines designer provides a flow chart-style visual space to craft automations composed of trigger events, actions, and loops.

Scoro

Scoro’s Automation and Triggers feature lets you automate your workflows to reduce the time you spend on repetitive tasks.

You can create Automations using the logic of “When this happens, and these conditions apply, then do that.”

You also get the option to either create new custom Automation rules for your Tasks or use the existing templates to get started.

B. Time Management

Time is money for a reason.

The right software can be the difference between pinching pennies and raking in the big bucks.

Effective project management software offers effortless time management features to help you befriend the clock.

With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease.

Features to look out for

Due dates

Communicate expected delivery dates.

Time estimates

Make capacity decisions based on how much time each task or project is expected to take.

Time tracking

Measure productivity with accurate time consumption data for each team member.

Quickbase

You can set custom due dates as a feature in project templates in Asana.

Scoro

Add due dates to milestones, tasks, and subtasks. The tool also lets you set due dates directly from the list views and dashboards.

Quickbase

Use time estimates to set a projected time and compare it with the actual time spent on a task. The field is only available after enabling the native time-tracking feature.

Scoro

Time estimates are called Work Hours or Planned Hours in Zoho Projects.

Add Work Hours to indicate how long a task should ideally take. You can use the Planned vs Actual charts to assess the actual time taken, helping you measure and improve productivity.

Quickbase

Asana’s embedded time tracker allows you to measure exactly how long work takes by monitoring screen activity.

Using the embedded time tracker, you can also:

  • Manually track the time spent on tasks.
  • Stop the timer and come back to the task later.
  • Open a detailed log to see who tracked time for a task and when.

Scoro

Zoho Projects offers time-tracking features for users to record time spent on different tasks, generate invoices, and bill clients.

You can either log in time manually using timesheets or start task timers to record hours automatically.

C. Reporting

What you can’t measure, you can’t improve.

Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.

Armed with these insights, your team can stay ahead of the curve no matter the situation.

Expect better resource management, superior deadline compliance, and a more focused and decisive team.

Features to look out for

Goals and milestones

Record targets for the whole team to see and work towards.

Dashboards

Visualize data from all corners of the team into a user-friendly, interactive interface.

Gantt charts

Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio.

Quickbase

In terms of goal-setting, Asana enables you to:

  • Create company-wide and team-specific Goals
  • Set milestones for tasks.
  • Access activity history of goal interactions
  • Filter to see Open, Closed, or All goals
  • Categorize goals as objectives, key results, or individual goals

Scoro

Milestones in Zoho Projects are goal-based targets consisting of task lists and tasks. Completing these should take you closer to the project objective and help assess the overall project progress.

Additionally, you can duplicate milestones from one project to another and automate them through blueprints.

Quickbase

Asana Dashboards provide quick access to crucial project progress and task completion data​​.

Share them with your team members and customize these Dashboards with the following types of charts:

  • Column
  • Donut
  • Assignee
  • Burn, and
  • Line charts

Scoro

The Zoho Projects dashboard is composed of different widgets, such as Task Progress Chart, Timesheet Summary, Team Status, and more. It lets you view:

  • Progress of work items
  • Performance indicators
  • Reports and summary charts
  • Pipeline work item indicators
Zoho_Projects_Dashboards

Quickbase

Asana’s Gantt view allows you to:

  • Filter by task status (All, Complete, Incomplete)
  • Sort by period (Day, week, month, quarter, half-year, year)
  • Select multiple tasks and set dependencies.
  • Map chart colors to custom fields (E.g., teams or task statuses)
  • Mark a moment in your project progress as a baseline to compare against future progress.

Scoro

Along with a Global Project Timeline Gantt, Zoho Projects provides two Gantt chart types:

  • Chronological Gantt: View tasks by order of occurrence
  • Milestone Gantt: View tasks by order of Milestones

With Zoho Projects Gantt charts, you can:

  • Create Gantt charts that support four types of task dependencies — Finish to Start, Start to Start, Start to Finish, and Finish to Finish.
  • Add new tasks and details like task description, owner, and due dates.
  • View and edit important task information, such as the owner, progress percentage, start and end dates, and a list of all predecessors and successors.
  • Share Gantt charts via email or export them in PDF files.

D. User Management

Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!

How do you do this?

Look for software that knows what different team members need and helps you deliver the right experience.

Features to look out for

User groups

Create internal teams representing various departments, functions, or projects.

Permission levels

Grant different access levels depending on the users’ information requirements and the company’s security concerns.

Guest users

Invite team members from other companies/teams to collaborate with your team without compromising on confidential data.

Quickbase

Add a group of users to a team that can collaborate on specific tasks and projects.

Teams can be public (anyone in the organization can join), private (by invite only), or membership by request (team members can request to join).

Adjust the privacy settings for each team and change access levels for individual members within it.

A team can have shared access to all projects, permission settings, invitations, messages, calendars, and more.

Scoro

User groups in Zoho Projects allow you to group portal users into different teams for better project resource management.

Create a user group under a team and add them as followers to tasks or issues. You can assign a team lead, associate teams to projects, and @mention them in comments.

Plus, manage team communications through a single email alias to notify multiple team members together about project updates.

Quickbase

Make projects or tasks private by restricting commenting and editing access. This way, you can secure your conversations.

You can also hide projects or tasks so only people added to or mentioned in them can comment or edit.

Scoro

Zoho Projects offers three levels of profile permissions:

  • Portal Level: Applies only to project users. You can’t assign portal-level permissions to client profile users.
  • Project Level: Applies to user profile and client profile users. Client profile users can access just forums, pages, and events.
  • Module Level: Applies to both user and client profiles. It offers various permission categories: View, Add, Edit, Delete, Reorder

The module level permission categories can change depending on milestones, task lists, tasks, issues, and timesheets. For example, a task list has a reorder permission category, while a milestone doesn’t.

Quickbase

Collaborate with external users (such as clients and vendors) by creating a guest profile. Share limited access to projects and tasks with them for transparency without letting them in on internal communications.

Scoro

Zoho Projects offers just read-only access to guest users.

Read-only access users cannot add, edit, or delete any entities in Zoho Projects. You can assign them to tasks, issues, and milestones with view permissions.

E. Collaboration

In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!

A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc.

But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.).

The trick is to balance ‘informing everyone’ with ‘over-communicating.’

The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal.

Features to look out for

Comments

Simple ways to send feedback or discuss a task or project.

Threads

Keep all relevant comments in a single thread.

Tagging/@mention

Mention a team member on a task, in comments, or in any shared space to notify them.

Sharing tasks

Share tasks with relevant team members for efficient collaboration.

File management

Attach and store files, create and annotate documents, etc., for ready access to project documentation.

Notifications

Customize how team members receive notifications.

Quickbase

Add a comment to any task to mention team members or share thoughts, questions, and feedback. Make your comments informative with the help of emojis, links, and rich text formatting.

Scoro

In Zoho Projects, users with comment access can add comments and @mention to tag members in project documents and tasks.

Additionally, you can hide comments from clients by marking them as internal comments.

Quickbase

Attach files to tasks or comments to provide more information to collaborators.

Get a quick glimpse of all files attached to various tasks with the File view.

Comment on images, PDFs, GIFs, and BMP files.

Scoro

Attach documents and images to projects, tasks, and comments for real-time collaboration and task management in Zoho Projects.

To start discussions on the attached documents, just click the ‘Add Comments’ field on the right side of the file name.

Quickbase

Choose which project members get notified when you add tasks, publish status updates, or send messages to avoid cluttering everyone’s inboxes. Schedule notifications to send due date reminders to keep things on track.

Adjust your settings to change what notifications you receive on email, browser, or on the platform.

Scoro

View all Zoho Projects notifications on a single page. You can also select the projects for which you want to get notifications.

Plus, set up email alerts to automatically notify users about certain actions, like changing a task’s status.

Zoho_Projects_Notifications

F. Customer Support

Individual users in smaller teams often face a steep learning curve with most project management software.

In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.

However, customer support is just as crucial for larger teams.

Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.

Features to look out for

Knowledge

Detailed knowledge bases and documentation to aid DIY solutions to common issues

Case studies

Case studies, templates, guides, and other resources

Easy Access

Easy access to resources for all types of users — free or paid

Async

Detailed knowledge bases and documentation to aid DIY solutions to common issues

Live agents

Live agents who can respond via chat or phone

Screenshots

Screenshots and recordings to display how the tool works

Translate

Translations to resources in other languages, if needed

With adequate customer support, you can:
  • Derive maximum value from the app with the help of professional guidance whenever required
  • Ensure your team is making full use of all the features you’re paying for
  • Learn from case studies of other teams using the same software
  • Expand your use cases with time
  • Learn about the features your team uses the most and avoid spending on those you don’t need
  • Solve minor issues on your end by going through help resources
  • Get hands-on support when you get stuck
  • Keep a record of all your complaints and feedback for the platform to aid future buying decisions
  • Send feedback to the app’s developers so they can design the features you most desire

Quickbase

  • Asana Help: Step-by-step guides on specific features
  • Asana Forum: Insights from a community of Asana users and experts
  • Asana Developer’s Guide: Guide to how you can customize your Asana experience with the help of their API
  • Asana Guide: Tips, tricks, and advice to get the most from Asana
  • Asana Academy: Interactive courses and webinars to learn Asana
  • Customer support: Email, Help Desk, Chat

Scoro

  • Knowledge Base: Information about features and its usage
  • FAQs: Answers to questions about the tool
  • Projects Community: A community of Zoho Projects users
  • Video resources: Interactive Zoho Projects tutorials
  • Customer support: Email, live chats, and phone

G. Platforms Supported

Distributed and field teams might not always be armed with laptops or computers.

But that doesn’t mean productivity has to stop.

With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.

More reason to look into this?

If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices.

Features to look out for

App support

App support for the latest Mac, Windows, iOS, and Android versions.

Coverage

Maximum coverage for all key features across devices

With support for all types of apps, you can:
  • Ensure uniform access irrespective of device type
  • Save on the cost of buying the same types of devices for the whole team
  • Give all team members a chance to log work from anywhere, anytime

Quickbase

  • Browser: Chrome, Firefox, Safari
  • Desktop: Mac, Windows (64-bit), Windows (32-bit)
  • Mobile: iOS, Android

Scoro

  • Browser: Firefox, Chrome, Safari, Microsoft Edge
  • Desktop: None
  • Mobile: iOS, Android

H. Pricing

Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization.

But the confusing combination of features and numbers on pricing pages can make it difficult to choose.

Here are some easy tips for starters.

If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases.

However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially.

Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible.

Quickbase Pricing

Asana’s pricing structure is as follows:

  • Personal (Free): Up to 10 users, three views
  • Starter ($13.49/user/month): Everything in free plus up to 500 users, all views, 250 automations a month
  • Advanced ($30.49/user/month): Everything in Starter plus 25,000 automations, goals, approvals, native time tracking
  • Enterprise (Contact sales for pricing): Everything in Advanced plus unlimited users, Asana Intelligence, Unlimited views, service accounts
  • Enterprise+ (Contact sales for pricing): Everything in Enterprise plus audit logs, and data loss prevention, eDiscovery, and archiving integrations

Scoro Pricing

Zoho Projects offers the following pricing plans:

  • Free: Upto 3 members, 2 projects, 5GB storage
  • Premium ($5/user/month): Unlimited projects, 20 project templates, 100GB of storage space
  • Enterprise ($10/user/month): Unlimited projects, 30 project templates, 10 read-only users, 120GB of storage space

I. Best Suited To

Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable!

In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too.

So make sure you’ve covered all bases in your research when picking project management software for your team.

One way to do this is to check what types of teams your choice serves best.

For instance, what works for a small software development team might not suit a large marketing agency.

When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.

Quickbase Verdict

Asana is an excellent all-rounder project management tool tailored to diverse team sizes and project needs.

It has an extensive free plan for teams of up to 10 people, with unlimited projects, messages, file storage, and more. This could make it a safe choice for small teams looking to try before they buy.

For more complex projects, Asana is also well-equipped for:

  • Agile projects
  • Sprints
  • Product management
  • Managing content marketing
  • Tracking work requests
  • Creating dashboards and custom reports (including expense, milestone, goals, and workload reports)
  • Protecting your data through privacy and security compliance

One of Asana’s limitations is that you can only assign a task to one person at a time. This is intended to make roles as clear as possible. However, adding collaborators to oversee projects involves extra steps.

While Asana might be the perfect tool for smaller project management teams looking for an all-in-one solution, as your team expands, you might be better off looking at tools better equipped for dealing with larger workforces.

Scoro Verdict

Zoho Projects is a no-brainer for teams that want a feature-rich project management solution at an affordable price.

Here’s what makes Zoho Projects shine:

  • Comprehensive project management tools with impressive automation capabilities that cover everything you need, from task management and time tracking to reporting.
  • An intuitive interface with user-friendly features like drag-and-drop actions and dashboard customization.
  • Robust collaboration and communication tools, like feed and chatrooms, that facilitate smooth teamwork.

However, Zoho Projects’ reporting features might not be extensive for larger teams and bigger projects. For example, it has a limited dashboard functionality, making it difficult to add client information or arrange tasks and projects.

Additionally, only Enterprise users have full access to reports like Gantt charts and resource utilization charts.