QuickBase vs MeisterTask: 2024 Comparison

QuickBase vs MeisterTask: 2024 Comparison

QuickBase and MeisterTask are two of the most popular project management tools available today.

But how do they stack up against each other?

Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?

Discover all the answers in our detailed comparison guide.

A. Project and Task Management

Get. Things. Done. 

You and every project manager likely live by those words.

It’s also the heart and soul of any project management software. 

This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.

Features to look out for:

  • Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc. 
  • Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
  • Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item. 
  • Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
  • Checklists: Quick to-do lists for each task so things don’t fall through the cracks 
  • Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects. 
  • Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams. 
  • Priorities: A way to communicate the urgency level of each task, subtask, or project. 
  • Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.

1. Project Structure / Hierarchy

a. QuickBase

In Quickbase, the general hierarchy of information is as follows:

Apps > Tables > Records > Fields

  • Apps: Quickbase aims to let you build or customize your own project management apps, which are collections of tables, dashboards, and reports summarizing projects and tasks.
  • Tables: Tables are like spreadsheets or databases for capturing project and task information, which you can then use to create dashboards and reports.
  • Records: A record is a row on a table. In a project management app, it represents an individual project or task.
  • Fields: Fields are table columns that contain a type of information (E.g., project name, assignee, due date, etc.)

Tables can also be tied together using table-to-table relationships. For example, a table listing your projects can include a field that collects information from a table of tasks. A formula could summarize the number of tasks in each project or the number in each task status.

b. MeisterTask

In MeisterTask, you can organize your workspace with the help of an easy-to-understand Hierarchy. 

Dashboard > Project > Section > Task > Subtask 

  • Dashboard: A personalized overview of all your Projects (unique for every user).
  • Project: Core workspace where you can organize and visualize your Projects.
  • Section: Divide Projects into sections to categorize Tasks and represent different workflow stages.
  • Tasks: Actionable deliverables that can be assigned to individuals or groups. 
  • Subtasks: Break down complex tasks into smaller manageable parts.

2. Views

a. QuickBase

When you open a table in a Quickbase app, the default homepage view will display all fields and records as a table. But you can create reports that function as different views. You can also set any report as the table home page.

Report types include:

  • Tables: Create a focused table, selecting columns to show, sorting and filtering records, and adding formulae.
  • Kanban: Group tasks by stage and select the fields, filters, and sorting you want to apply.
  • Grid edit: This function makes the entire table editable at once so you can add, modify, or delete multiple records easily.
  • Summary: Create field summaries with calculations like percentages, counts, averages, etc.
  • Map: Display addresses and locations from your table in a map.
  • Calendar: Use a date field (E.g., start dates or due dates) to create a task calendar and choose what information you want to display for each calendar item.
  • Timeline: Select start and end date fields to display tasks on a timeline.
  • Charts:
    • Pie
    • Bar
    • Stacked Bar
    • Horizontal Bar
    • Horizontal Stacked Bar
    • Line
    • Line and bar
    • Area
    • Scatter
    • Bubble
    • Gauge
    • Funnel
    • Waterfall

  •  

b. MeisterTask

MeisterTask allows you to see your work with these eight views:

  • Dashboard View: Get a personalized overview of all your Projects, Notifications, and Widgets with customizable backgrounds and drag-and-drop reordering. 
  • Project Boards: Organize and visualize Tasks related to a specific Project in your workspace with a color-coded column view. 
  • Kanban Boards: Visually track your team’s progress in vertical columns with the flexibility to drag and drop Tasks from one column to the next when their Status changes.
  • Static Board: View sections of your Project organized by type instead of progress in a grid-style view.
  • Timeline View: Monitor Projects and Tasks in a calendar view to identify bottlenecks and ensure deadlines are met — similar to a Gantt chart.
  • Agenda View: Personal board unique to each user that lets you pin and organize your most essential Tasks from any Project in one place.
  • Filter View: View only those Tasks relevant to your needs and avoid cluttering your Project boards by filtering your view by Assignees, Tags, Due date, Status, etc.
  • Activity Stream: Stay up to date with all Project activities on the Activity stream. View all changes made to Tasks and Projects in real time.

3. Tasks & Subtasks

a. QuickBase

You can set up tasks as records using fields to include specific details. 

Quickbase offers 27 different field types, all of which are multipurpose (E.g., you can use a date field for start dates, due dates, and more). They include:

  • Single and multi-line text
  • Dates and Times
  • Checkboxes
  • Dropdowns
  • Numbers
  • Addresses
  • Phone Numbers
  • Users
  • File attachments 

Quickbase doesn’t offer a native way to create and organize subtasks. 

b. MeisterTask

You can create a New Task in MeisterTask and add a range of details to make your Task informative and easy to execute. This can include:

  • Descriptions
  • Assignees and Watchers
  • Tags 
  • Due dates 
  • Checklists
  • Subtasks
  • Attachments
  • Comments 
  • Custom Fields 
  • Task Relationships

You also have the option to divide the Parent Task into smaller, more manageable Subtasks. A Subtask can include:

  • Assignees
  • Due date
  • Option to ‘Mark as Complete’ 

4. Statuses

a. QuickBase

While Quickbase doesn’t offer a dedicated status field, you can easily create one using the dropdown field type and inputting your desired task stages.

b. MeisterTask

The Task Status feature in MeisterTask lets you track and manage Task progress. Its default Statuses include: 

  • Completed
  • Open
  • Trashed
  • Archived

However, you can create custom Statuses depending on your project’s needs and workflows. This can include common Statuses like:

  • Open
  • In Progress
  • Review
  • Done

5. Checklists

a. QuickBase

To create a checklist for tasks in Quickbase, you’ll need to create a field with a checkbox for each checklist item.

b. MeisterTask

In MeisterTask, you can add Checklists to your Tasks to manage multiple to-do or action items within each Task.

You can create a new Checklist or use predefined Templates to save time and ensure consistency across Tasks. 

You can also share Checklist items with Project members, using ‘@mentions’ to ensure effective communication and collaboration.

6. Task Templates

a. QuickBase

Creating a task in Quickbase is, by nature, templatized. When you create a new table, Quickbase automatically creates a form that users can fill in to add new records. Each record in a table will include the same fields each time.

Additionally, Quickbase Exchange provides a collection of prebuilt apps, many of which are already populated with tables, forms, sample data, and reports. These can serve as customizable table and record templates.

b. MeisterTask

In MeisterTask, you can create and use pre-set Templates for your Recurring Tasks. 

Once the Template is created, it can be set to repeat Weekly, Monthly, or Annually, with the option to select a Start date.

You can customize Task details within this Template by adding:

  • Task Name
  • Assignees
  • Description
  • Checklist Items
  • Attachments
  • Tags
  • Due date 
  • Watchers

7. Assignees

a. QuickBase

Set assignees for tasks using a user field.

b. MeisterTask

In MeisterTask, you can delegate Tasks to your team members and collaborators by adding Assignees. 

You can assign Tasks to any collaborator, either from the Task window or directly from the Project Board view.

8. Priorities

a. QuickBase

Quickbase doesn’t provide a ready-made priority field. However, you can create one using the dropdown field type and inputting your desired priority levels.

b. MeisterTask

Set customizable Priority levels for each Task by adding color-coded Tags and Labels to your Tasks.

You can create and assign Tags to each Task in MeisterTask to specify custom Task priority levels and use colors to represent priority levels – High, Low, or Medium.

9. Automations

a. QuickBase

Automations in Quickbase are called pipelines or workflows. The pipelines designer provides a flow chart-style visual space to craft automations composed of trigger events, actions, and loops.

b. MeisterTask

In MeisterTask, Automation applies to the entire Project Section and affects all the Tasks in that Section.

You can add multiple Automations to a Section and decide their execution order.

MeisterTask offers 11 different Automations, which include:

  • Assigning Tasks 
  • Changing the Task Status
  • Moving Tasks to another Project
  • Updating a Due date
  • Starting or stopping Time tracking for a Task
  • Adding or removing Tags from a Task
  • Adding a predefined Checklist
  • Automating Recurring Tasks
  • Sending Emails to Project members, Assignees, or others
  • Sending messages to Slack channels
  • Alerting your Office365 team about a New Task.

B. Time Management

Time is money for a reason. 

The right software can be the difference between pinching pennies and raking in the big bucks.

Effective project management software offers effortless time management features to help you befriend the clock. 

With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease. 

Features to look out for include:

  • Due dates: Communicate expected delivery dates.  
  • Time estimates: Make capacity decisions based on how much time each task or project is expected to take. 
  • Time tracking: Measure productivity with accurate time consumption data for each team member. 

1. Due Dates

a. QuickBase

Set due dates and any other significant project dates simply using a date field.

b. MeisterTask

In MeisterTask, you can set the Start and End dates to assign Due dates to your Tasks directly from your In-task Calendar. 

These Due dates are visible on your Project Board, and when a Task is due, it’s highlighted in orange with a “Due Today” Label.

2. Time Estimates

a. QuickBase

Add time estimates to tasks by including a duration field. This field type allows you to format durations as seconds, minutes, hours, days, weeks, and smart units (E.g., “120 mins” formats as “2 days”).

b. MeisterTask

In MeisterTask, you can assign a specific time frame to each Task and Project on the Timeline to specify how long each Task will or should take.

During the planning phase, you can modify the Start and End dates or remove them from the Timeline if the deadlines are tight or priorities change.

3. Time Tracking

a. QuickBase

Quickbase doesn’t include a native time-tracking feature.

b. MeisterTask

You can use MeisterTask’s native time tracker, displayed as a Time-tracking Widget on your Dashboard, to track the time you and your team members spend on a Task.

With MeisterTask’s Time Tracker, you can:

  • Enable and Disable time tracking for specific Projects 
  • Easily start and stop the Time tracker for individual Tasks 
  • View time-tracking information in the background via Line graphs or Tables 
  • View each team member’s Time Slips as time is recorded transparently
  • Manually add/ edit your recorded time
  • Export time tracking data in CSV or Excel format

C. Reporting

What you can’t measure, you can’t improve. 

Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.  

Armed with these insights, your team can stay ahead of the curve no matter the situation. 

Expect better resource management, superior deadline compliance, and a more focused and decisive team.

Features to look out for include:

  • Goals and milestones: Record targets for the whole team to see and work towards.
  • Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
  • Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio. 

1. Goals & Milestones

a. QuickBase

Quickbase doesn’t offer a goal-setting feature, but it does have native date-based milestones. You can set these up by creating a checkbox field in a table, naming it “Milestone”, then navigating to a timeline report and choosing your milestone field from the milestone dropdown. 

These will display as diamonds on the timeline view, representing the end dates of tasks you checked in the table.

b. MeisterTask

MeisterTask has no native goals and milestone tracking feature.  

2. Dashboards

a. QuickBase

With Quickbase, you can create a dashboard for apps using reports as widgets. From the customization settings of your app homepage, you can drag and drop widgets anywhere on the page. Here, you can select reports and charts you have made for any of your tables to display on the dashboard.

Additionally, you can create distinct or duplicate apps for different teams and display a different app dashboard for each. This way the right people see the right data on their front page. 

For example, a manager dashboard might display information about overdue tasks and table changes while regular employees see a Kanban report.

b. MeisterTask

The MeisterTask Dashboard is the central hub for managing your Tasks and Projects. 

The Sidebar, positioned on the left of the Dashboard, lists all your current Projects (excluding Guest projects) and lets you:

  • View your Active Projects 
  • Filter Projects
  • Create New Projects
  • Organize your Project list into Groups
  • Import Projects
  • Access your Agenda
  • Generate Reports 
  • Open MeisterNote

You can also customize your Dashboard by changing the background and reordering the arrangement of your Projects on the Dashboard.

3. Gantt Charts

a. QuickBase

Quickbase’s Gantt feature enables you to: 

  • View the dates from a table in a timeline format.
  • Drag to move start and end dates.
  • Visualize dependencies.
  • Conduct what-if analysis (The “Critical Paths” feature allows you to make experimental changes without affecting the tables to see how it will affect the timelines).
  • Compare actual project dates to original baselines.
  • Trigger actions in pipelines.

b. MeisterTask

MeisterTask offers a feature called Timeline, which works like a Gantt chart.

Using the Timeline feature, you can:

  • Visualize Projects and Tasks in a calendar-based format
  • Add/edit Task Start and End dates
  • Assign Tasks to your team members
  • Monitor your Task and Project Status in the workflow

D. User Management

Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!

How do you do this?

Look for software that knows what different team members need and helps you deliver the right experience. 

Features to look out for include:

  • User groups: Create internal teams representing various departments, functions, or projects. 
  • Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns. 
  • Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data. 

1. User Groups

a. QuickBase

Create user roles by entering an app’s settings and clicking “New” next to Roles. Here, you can name and describe the user group, then select the permissions you want it to have for all of your tables.

The permissions include whether users can:

  • Invite users to the app
  • Edit the app’s structure and permissions
  • View a table
  • Modify a table
  • Add and delete information in a table
  • Edit fields in a table

You can also set a homepage for a specific user group with their own dashboard and crucial reports. Their homepage will also only display links to tables you’ve set as visible to the group.

b. MeisterTask

In MeisterTask, admins can create User Groups within their teams. 

If you have a large team, you can create User Groups to share Projects and Notes with specific departments, regional offices, leader groups, teams, or sub-teams within your organization. 

You can also send messages to multiple users in a group by using ‘@-mentions’ to tag a User Group.

2. Permission Levels

a. QuickBase

Quickbase includes the following built-in administrator permission levels:

  • Realm admin: Manages security and billing settings. Most realm admins are also account admins.
  • Full management account admin: Hold far-reaching permissions for managing users, roles, apps, account plan, and pipelines.
  • Support-level account admin: Similar to full management admins but with limitations on changing the account plan, transferring or removing apps, and setting apps to public.
  • App admin: Can make changes to app structure, including modifying tables, forms, and fields.
  • App manager: A single user with app admin privileges and the ability to transfer or delete apps.

Non-admin user permissions will be determined by their role settings.

b. MeisterTask

In MeisterTask, you can assign different Roles and Permissions to collaborators on your Projects to decide which users can access certain privileges and restrict the others. 

There are five Roles with different Permission levels in MeisterTask:

  • Project Administrator: Has complete control over Tasks and Projects.
  • Project Member: Can change Task settings but not Project settings.
  • Guest: Has limited access and can only see Tasks assigned to them or Tasks they are mentioned in.
  • Commenter: Can view Projects and add Comments but can’t make changes.
  • Viewer/Read-only: Can only view Projects and read Comments without editing rights.

3. Guest Users

a. QuickBase

In Quickbase, a “guest user” is one that an admin of the appropriate level has neither approved nor denied from entering a realm.

This status allows guests to enter a realm but limits them from viewing any apps marked for approved users only. They can also only view apps that an app manager has invited them to.

b. MeisterTask

In MeisterTask, you can collaborate with external users by assigning them a ‘Guest Role’. 

Guests have limited access and can only edit and view the Tasks that have been assigned to them or Tasks they are mentioned in. They can:

  • Update Task descriptions
  • Add Attachments
  • Create Checklists
  • Add Comments
  • Assign Tasks
  • Mark Tasks as Done

However, Guests can’t remove Task Watchers. Plus, all Project details are hidden from them to ensure external collaborators don’t get access to sensitive information.

E. Collaboration

In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!

A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc. 

But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.). 

The trick is to balance ‘informing everyone’ with ‘over-communicating.’ 

The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal. 

Features to look for include: 

  • Comments: Simple ways to send feedback or discuss a task or project. 
  • Threads: Keep all relevant comments in a single thread. 
  • Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them. 
  • Sharing tasks: Share tasks with relevant team members for efficient collaboration.
  • File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation. 
  • Notifications: Customize how team members receive notifications.

1. Comments, Threads, & Tagging

a. QuickBase

Aside from using a text field to leave a note on a table record, Quickbase has no native features for hosting threaded discussions or tagging users in a conversation. 

b. MeisterTask

The Comments section in MeisterTask lets you communicate and share Task-related information with your team members. 

You can add Comments to exchange ideas, link attachments, and notify team members of important updates by mentioning them using the ‘@ key’.

You can also reply to Comments by other users in a thread, add an Emoji reaction, or Edit and Delete your Comments. 

2. File Management

a. QuickBase

The file attachment field allows you to include attachments in various formats.

The field settings include:

  • Setting the field as required or not
  • Open links in a new window or not
  • Allow link access without signing in or not
  • Display links with the filename or a custom anchor text
  • Show image thumbnails or filenames
  • Set text wrapping
  • Limit field access by role
  • Include or exclude the field in searches, reports, and filters
  • Save entries for reuse in other records or not
  • Add a help icon and text explaining the field’s purpose

b. MeisterTask

MeisterTask allows you to attach files or notes to any Task by dragging and dropping them in the Task window. This makes it easy to share documents with collaborators.

You can also mark these attachments as ‘favorites’ or share them with other users to ensure everyone can access the necessary information.

You also have the option to rename, download, or delete your files. 

3. Notifications

a. QuickBase

Quickbase doesn’t send or display notifications in-app. You can set up trigger conditions in pipelines to automate notifications when a record is added, modified, or deleted.

Furthermore, you can set up subscriptions (reports sent daily, weekly, or monthly) and reminders (emails sent a set number of days before a date in a field). 

When creating notification triggers, you can choose to send notifications (via email or other channels) to an individual user, a group (role), or a list of users.

Its main notification channel is email, but it can send via channels like:

  • Gmail
  • Outlook
  • Mailgun
  • Slack
  • Microsoft Teams
  • Twilio (SMS)
  • PushBullet

b. MeisterTask

In MeisterTask, you can receive In-app and Email Notifications to stay up to date on your Project or Task progress.

You’ll receive an In-app Notification when:

  • You’ve been invited to collaborate on a Project
  • You’ve been assigned a New Task
  • You’ve been Tagged on a Comment or Checklist item by another user 
  • A Task you’re watching has been modified
  • A Checklist item has been added to your assigned Task
  • Another user leaves a Comment on a Task you were assigned to or are monitoring.

F. Customer Support

Individual users in smaller teams often face a steep learning curve with most project management software. 

In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.

However, customer support is just as crucial for larger teams. 

Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.

With adequate customer support, you can:

  • Derive maximum value from the app with the help of professional guidance whenever required
  • Ensure your team is making full use of all the features you’re paying for
  • Learn from case studies of other teams using the same software
  • Expand your use cases with time
  • Learn about the features your team uses the most and avoid spending on those you don’t need
  • Solve minor issues on your end by going through help resources
  • Get hands-on support when you get stuck
  • Keep a record of all your complaints and feedback for the platform to aid future buying decisions
  • Send feedback to the app’s developers so they can design the features you most desire

Features to look for include: 

  • Detailed knowledge bases and documentation to aid DIY solutions to common issues
  • Case studies, templates, guides, and other resources
  • Easy access to resources for all types of users — free or paid
  • Async support executives to cover for the time difference
  • Live agents who can respond via chat or phone 
  • Screenshots and recordings to display how the tool works
  • Translations to resources in other languages, if needed

QuickBase

  • Quickbase University: Course with video guides to developing your first app
  • Help Center: Written and video guides to Quickbase’s main processes and features
  • Qrew: Community support forums
  • Office Hours: A weekly webinar where you can ask an expert questions
  • Customer Support: Contact support to receive a response within one business day
  • Video Demos: A collection of short video tutorials
  • Resource Center: A selection of blog posts, ebooks, on-demand webinars, and case studies
  • Training: A center for live training sessions, self-training videos, and certification courses

MeisterTask

  • MeisterTask Academy: Informative courses and videos to improve productivity
  • Tutorial Videos: Quick YouTube tutorial videos on the basics of how MeisterTask works
  • Communities: An interactive community of 5000+ MeisterTask users
  • Help center: Find answers and get details about all tool features
  • Customer support: Contact the support team via email or phone, ask questions in the Meister community, and get expert consultations

G. Platforms Supported

Distributed and field teams might not always be armed with laptops or computers. 

But that doesn’t mean productivity has to stop.

With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.

More reason to look into this?

If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices. 

With support for all types of apps, you can:

  • Ensure uniform access irrespective of device type
  • Save on the cost of buying the same types of devices for the whole team
  • Give all team members a chance to log work from anywhere, anytime

Features to look for include: 

  • App support for the latest Mac, Windows, iOS, and Android versions.
  • Maximum coverage for all key features across devices

QuickBase

  • Browser: Google Chrome, Safari, Firefox
  • Desktop: Windows, MacOS, Chrome OS, 
  • Mobile: iOS, Android

MeisterTask

  • Browser: Google Chrome, Mozilla Firefox, Safari, Opera, Microsoft Edge
  • Desktop: MacOS (10.9 Mavericks+), Windows (7+)
  • Mobile: iOS (15+), Android (8.1+)

H. Pricing

Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization. 

But the confusing combination of features and numbers on pricing pages can make it difficult to choose. 

Here are some easy tips for starters.

If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases. 

However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially. 

Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible. 

QuickBase Pricing

Quickbase has the following pricing plans:

  • Free trial: 30-day free trial
  • Team ($35/user/month billed annually): 20+ users, access to templates and personalized dashboards
  • Business ($55/user/month billed annually): 40+ users, access to everything in Team plus custom branding, Gantt charts, and SAML SSO
  • Enterprise (Contact sales for pricing): Everything in Business plus advanced data encryption and security. 

 

MeisterTask Pricing

MeisterTask has the following pricing plans:

  • Basic (free forever): Basic task management features for one user, lets you add unlimited team members, access customizable Project Boards, etc.
  • Pro ($8/per user/month): Everything in Basic plus External sharing, unlimited Projects and Notes, Agenda, unlimited Integrations, Automations, Private Projects, etc.
  • Business ($14.50/per user/month): Everything in Pro plus Subtasks, Timelines, Roles and Permissions, Custom Fields, Priority email/phone support, and Security restrictions.
  • Enterprise (Contact sales for pricing): Everything in Business plus Tailored pricing options, dedicated Account Manager, personalized Onboarding Assistance, etc.

I. Best Suited To

Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable! 

In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too. 

So make sure you’ve covered all bases in your research when picking project management software for your team. 

One way to do this is to check what types of teams your choice serves best. 

For instance, what works for a small software development team might not suit a large marketing agency. 

When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.

QuickBase Verdict

Quickbase feels more like using spreadsheets or databases, familiar to people comfortable with software like Excel or Access.

Its versatility shines through its tables and fields, which can be used to host and manage a wide array of data and project types.

However, its drawbacks are notable. 

Quickbase presents a steep learning curve and an unintuitive interface. It lacks native communication and collaboration features to discuss work in context. Its notification system feels archaic, relying heavily on manual setup and email, which can be a recipe for a chaotic inbox and scattered communication.

Then there’s the cost — It’s extremely pricey compared to many of its industry counterparts. At the lowest tier and minimum user count, it’ll run you $8,400 a year (more if you pay monthly).

So, we don’t recommend Quickbase if you’re looking for a modern interface, automated in-app notifications, and organized collaborative discussions. It’s also not ideal for small teams.

That said, if you’re used to old-school software and want to switch to the cloud to expand your team across locations, Quickbase might suit you.

This is especially true if you need visibility into work but don’t require a lot of discussion to complete tasks (i.e., your team members work fairly independently). For example, at a construction or manufacturing company, crucial discussion often happen on site and teams mainly need a way to document work items and progress.

MeisterTask Verdict

MeisterTask is a Task and Project management tool known for its intuitive interface and flexible task organization system.

Its strength also lies in its user-friendly interface, extensive Integrations, Automations, and task management features like Kanban Boards, Checklists, Priorities, etc.

However, while MeisterTask excels in these areas, it does have its limitations.

MeisterTask may not be the best choice for complex projects as it lacks a native goal and milestone tracking feature, making it difficult to track project goals and task milestones. Additionally, it limits collaboration since you can only assign one user per task, restricting teamwork across users or teams.

The most commonly reported shortcoming of this tool is that most of its advanced features aren’t available for users who don’t use Business and Enterprise subscription plans. 

Some of these features include:

  • Subtasks 
  • User Groups 
  • Timelines
  • Roles and permissions
  • Templates
  • Exporting time data in CSV and Excel format 
  • Customer support (via phone and email) 

This restricts user’s functionality and isn’t a budget-friendly choice for smaller teams or individuals with limited budgets. 

So, before deciding on MeisterTask, consider your project needs and budget to see if it’s a good match for your team.

That said, even with its limitations, MeisterTask stands out as a user-friendly and comprehensive project management solution, making it a strong contender in the project management space.