Nifty and Project.co are two of the most popular project management tools available today.
But how do they stack up against each other?
Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?
Discover all the answers in our detailed comparison guide.
A. Project and Task Management
Get. Things. Done.
You and every project manager likely live by those words.
It’s also the heart and soul of any project management software.
This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.
Features to look out for:
- Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc.
- Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
- Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item.
- Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
- Checklists: Quick to-do lists for each task so things don’t fall through the cracks
- Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects.
- Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams.
- Priorities: A way to communicate the urgency level of each task, subtask, or project.
- Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.
1. Project Structure / Hierarchy
Find everything on Nifty by navigating this easy-to-understand hierarchy:
Workspace > Portfolios > Projects > Milestones > Tasks > Subtasks
- Workspace: A place for all your work on Nifty
- Portfolios: A collection of projects grouped by teams, departments, etc.
- Projects: Designated spaces to manage and collaborate over Milestones, Tasks, docs, etc.
- Milestones: High-level objectives in a project comprising several Tasks
- Tasks: Single to-dos that can be assigned to individuals or multiple team members
- Subtasks: A breakdown of Tasks into smaller to-dos that comprise them
Organize your Project.co workflow as follows:
Dashboard > Projects > List > Tasks > Subtasks
- Dashboard: A combination of various elements like projects, templates, tasks, etc., for quick access.
- Projects: A space to view either all projects regardless of assignment or projects specifically assigned to you.
- List: A series of tasks in a clear and linear format. Select multiple views, such as Calendar, Scheduler, or Kanban.
- Tasks: A collection of tasks within projects, each containing further details like attachments, comments, subtasks, and more.
- Subtasks: Granular action items within each task, which you can create by dragging and dropping tasks or through other methods.
Work on these six views on Nifty:
Nifty allows you to see your work with these 11 views:
- List: Shows all Tasks one after the other in a simple list.
- Timeline: Track the overall progress of a Project by mapping it from Milestone to Milestone.
- Calendar: A master view showcasing all Task volumes and due dates.
- Kanban: A view to move Tasks (represented as cards) easily and facilitate an easy drag-and-drop working style.
- Swimlane: A Kanban-style display that showcases Tasks across multiple Milestones, allowing you to move them around with drag-and-drop motions.
- Custom: Apply various filters to sort Tasks and save the particular view for future reference.
Project.co comes with the following default views:
- List View: Display items in a list and sort, group, edit, or reorder them easily.
- Cards View: Visualize all items assigned to each team member to assess their capacity.
- Calendar View: Display items as colored blocks based on the start and due date.
- Scheduler View: View items on a timeline and group them by project, status, date, assignee, etc.
- Kanban View: View items in columns and group them by any field so you can track progress through different stages.
3. Tasks & Subtasks
Tasks are the individual objectives within a project that live inside Task Lists and can be assigned to single to multiple assignees.
Completing Tasks contributes towards completing Milestones.
Edit a task with details like:
- And more
Further split a Task into Subtasks, each with its own level of detailing as a Task. Each Subtask has its own set of descriptions, comments, assignees, etc. Completing Subtasks doesn’t contribute to Milestone completion.
Create multiple or individual tasks for a clear view of the entire team’s work across all projects.
Tasks can provide a variety of information, like:
- Access (Creators, Collaborators, or both)
- Due Dates
- Task Description
Also, split tasks into smaller to-dos as subtasks within parent tasks.
Nifty offers four default Statuses: To Do, In Progress, Review, and Completed — displayed on all Boards. You can change the Statuses for each Task or Milestone to reflect these. Besides these, users can customize their Board and add more statuses or change their colors.
Moreover, you can use custom statuses to visualize Project-level status too.
Create color-coded custom statuses to outline the workflow of your projects and tasks.
You can remove all existing statuses aside from Active and Completed. However, you can edit the name and color of the Active status.
Nifty lets you add multiple Checklists to each Task and Subtask. Marking items on the Checklist reflections completion percentage on a progress bar for each list.
Project.co doesn’t have native checklists for to-do items.
6. Task Templates
Save the layout of any Task or Milestone as a Template that you can reuse and apply to other Tasks or Milestones.
Each template contains fields for:
- Start / Due Date offsets
- Custom Fields
Once saved, you can customize it further.
Develop task templates in Project.co so you don’t have to set up projects from scratch every time. Adjust fields like Status, Due Dates, and Account privacy settings.
Each template can contain tools like discussions, attachments, notes, and so on. If you don’t have a template, their templates gallery offers 30+ free templates.
Nifty lets you assign Tasks, Subtasks, and Portfolios to single or multiple team members. Assigning a Task to a team member will automatically assign its Subtasks to them, too.
Assign projects, tasks, roles, etc. to individual members, entire teams, or groups of people with your Project.co account.
Nifty offers four default Priority tags: High, Medium, Low, and Blocked. Besides these, you can create and edit any number of custom Priority tags.
Set your Project.co tasks to High, Medium, and Low levels — visualized by different colored flags on each task. Creator Plus and Creator Admin users can also set up custom priorities.
Nifty lets you create the following automations:
- Custom If/Then Workflow Automations
- Automated Progress Reporting with Milestones
- Automated Task Assignments based on Task Status
- Automated Task Grouping
Project.co doesn’t have native automations.
B. Time Management
Time is money for a reason.
The right software can be the difference between pinching pennies and raking in the big bucks.
Effective project management software offers effortless time management features to help you befriend the clock.
With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease.
Features to look out for include:
- Due dates: Communicate expected delivery dates.
- Time estimates: Make capacity decisions based on how much time each task or project is expected to take.
- Time tracking: Measure productivity with accurate time consumption data for each team member.
1. Due Dates
When you set due dates for your Tasks, Nifty will automatically calculate the due date for Milestone based on the duration for all Tasks that comprise it.
Moreover, Tasks Dependent on each other have cascading due dates. This means that when you change the due date for one Task, Nifty automatically changes them correspondingly for the other Dependent Tasks.
Set start and due dates for your Project.co projects, tasks, and subtasks.
2. Time Estimates
Nifty allows you to add Story Points to each Task. Based on them, it automatically sets time estimates for Milestones. Typically 1 point accounts for roughly 1 day of work.
In Project.co, you can add time estimates for how long a task or project will or should take. You can also use charts to see the difference between time allocated and actual time spent on tasks.
Only Creator Plus and Creator Admin roles can delete and edit allocated time on projects.
3. Time Tracking
Use Nifty’s native Time Tracker to track time for each individual Task. You can easily edit this tracked time information or add manual entries of the time you worked on each Task.
Users can access detailed Logs of all their recorded time on Nifty.
Use Project.co’s manual timesheets or its in-built timer to record how long each project and task takes. Creators and higher-level roles can manage time entries.
What you can’t measure, you can’t improve.
Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.
Armed with these insights, your team can stay ahead of the curve no matter the situation.
Expect better resource management, superior deadline compliance, and a more focused and decisive team.
Features to look out for include:
- Goals and milestones: Record targets for the whole team to see and work towards.
- Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
- Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio.
1. Goals & Milestones
A Milestone in Nifty refers to a collection of Tasks that form a high-level objective in a Project. Which is why they’re also referred to as ‘Task Lists.’ Each Milestone is auto-updated as and when you move around the Tasks that comprise it.
You can even create Dependencies between various Milestones within a Project. This blocks the Tasks in Dependent Milestones until the preceding Milestone is achieved.
A step further than this is a Goal. A Nifty Goal lets you track progress across Projects and Portfolios. To set a Goal, you need to select:
- Progress Source: The Tasks and Lists (Milestones) that make up the Goal
- Track Metric: Whether the Goal depends on the number of Tasks completed, time tracked, Story Points, or any other Custom Field you decide
- Target: Whether the Track Metric will dynamically update itself or will need a static (predefined) target
Goals progress as the Tasks within them progress.
Project.co doesn’t have features to set goals and milestones.
A Nifty Project Dashboard uses widgets to display the status of Roadmaps, Tasks, Discussions, Docs, and Files in a particular Project.
Project.co has a welcome dashboard that allows you to quickly access different elements you’ve created or been invited to.
These elements include:
Within each project dashboard, you can add and embed files from other tools like YouTube, Google Docs, Figma, and more.
3. Gantt Charts
Milestones — or a List of Tasks that form a high-level objective in Nifty — can be displayed as a Gantt chart.
This timeline-style view lets you see the selected Task’s name, due date, and assignees in the sidebar, while the main view gives you a complete overview of where the Task stands in the Milestone.
Project.co has a Gantt chart view that allows Creators to set up task dependencies and move multiple tasks simultaneously.
D. User Management
Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!
How do you do this?
Look for software that knows what different team members need and helps you deliver the right experience.
Features to look out for include:
- User groups: Create internal teams representing various departments, functions, or projects.
- Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns.
- Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data.
1. User Groups
Besides the four default user roles, you can create Custom Roles on Nifty and tailor every bit of access they get.
Plus, you can add Custom User Tags to a user’s profile to indicate things like their geography, work shifts, departments, etc. This will help you sort and filter users via tags.
In Project.co, account administrators or higher-level users can create groups for each client company, department, and team and assign members to the appropriate group.
Groups serve as filters for projects, tasks, payments, and time. If you add groups to any one of these elements, you can then filter them by their allocated group. This helps you with time tracking, invoicing, and understanding who is responsible for which projects.
Users with a Collaborator (or Collaborator Plus) role can invite people to their groups, but they can only add people to their own group.
2. Permission Levels
Nifty offers four default types of user roles:
- Owner: In charge of billing
- Admins: Can create Portfolios and Projects, invite other Team Members and Guests, and promote them as Admins
- Team Members: Can create Projects and invite other Team Members and Guests to Nifty
- Guests: Can join only by invite and cannot access anything not shared with them
Barring a few core functionalities, such as those related to the creation of realms and inviting/removing members, most other permissions are shared across all users on Nifty.
Team Members predominantly have edit and invite/remove access only to their Projects.
Project.co offers five user roles (Collaborator, Collaborator Plus, Creator, Creator Plus, and Creator Admin), each with its own set of permissions. Assigning one of these roles allows you to:
- Set different levels of visibility, from organization-wide to invite-only access.
- Choose which users can define roles for the people they invite.
- Select Creator Admins who can access all account settings.
- Choose who can create projects, manage tasks, or view notes.
- Decide whether members can modify or delete groups, time entries, and payments.
3. Guest Users
Guest users on Nifty get access only to the specific Projects shared with them.
The Collaborator role in Project.co is ideal for external users because it grants them limited access to specific projects or tasks, enabling collaboration while maintaining your control over sensitive project information and overall system security.
In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!
A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc.
But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.).
The trick is to balance ‘informing everyone’ with ‘over-communicating.’
The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal.
Features to look for include:
- Comments: Simple ways to send feedback or discuss a task or project.
- Threads: Keep all relevant comments in a single thread.
- Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them.
- Sharing tasks: Share tasks with relevant team members for efficient collaboration.
- File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation.
- Notifications: Customize how team members receive notifications.
1. Comments, Threads, & Tagging
Team Members can have project-specific discussions on dedicated channels for each Project in Nifty. Here, they can post a message in text, emoji, or GIFs and even react to each other’s messages.
Nifty discussion channels let you create threads and pin messages too.
Any role in Project.co can add comments, create threads, react to comments with emojis, use @mention to notify people, and reply in-app or by email. However, Collaborator and Collaborator Plus roles can’t edit or delete comments.
2. File Management
Nifty’s Files tool lets you upload and manage all relevant files with ease. You can even comment on them directly in Nifty to keep your feedback organized and accessible.
You can attach images and documents to projects, tasks, discussions, and notes so assignees have everything they need to collaborate efficiently.
Nifty currently offers support for browser push notifications across Chrome. Firefox, Internet Explorer 11, and Microsoft Edge.
You can change your Nifty notifications to pick and choose what you get notified for.
Receive in-app or email notifications for invitations, comments, mentions, assigned tasks, changes to tasks, and payment success in your Project.co account.
When logged in, users don’t receive email notifications straight away to reduce email overload. Instead, you’ll receive an in-app notification. All users can set their notification preferences in settings.
F. Customer Support
Individual users in smaller teams often face a steep learning curve with most project management software.
In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.
However, customer support is just as crucial for larger teams.
Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.
With adequate customer support, you can:
- Derive maximum value from the app with the help of professional guidance whenever required
- Ensure your team is making full use of all the features you’re paying for
- Learn from case studies of other teams using the same software
- Expand your use cases with time
- Learn about the features your team uses the most and avoid spending on those you don’t need
- Solve minor issues on your end by going through help resources
- Get hands-on support when you get stuck
- Keep a record of all your complaints and feedback for the platform to aid future buying decisions
- Send feedback to the app’s developers so they can design the features you most desire
Features to look for include:
- Detailed knowledge bases and documentation to aid DIY solutions to common issues
- Case studies, templates, guides, and other resources
- Easy access to resources for all types of users — free or paid
- Async support executives to cover for the time difference
- Live agents who can respond via chat or phone
- Screenshots and recordings to display how the tool works
- Translations to resources in other languages, if needed
- Help Center: A single source for all tool-related questions
- Change logs: An updated list of all newly released features and updates
- Support: Live chat and email
- Knowledge Base: Pages providing written guidance and information on Project.co’s features.
- Community: Pages for community engagement and support.
- Inspiration: Pages with examples of different ways to use Project.co.
- How-To Videos: More detailed videos explaining specific features and processes.
- Contact Support: 24/7 Live rep, Chat, Email, Phone.
G. Platforms Supported
Distributed and field teams might not always be armed with laptops or computers.
But that doesn’t mean productivity has to stop.
With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.
More reason to look into this?
If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices.
With support for all types of apps, you can:
- Ensure uniform access irrespective of device type
- Save on the cost of buying the same types of devices for the whole team
- Give all team members a chance to log work from anywhere, anytime
Features to look for include:
- App support for the latest Mac, Windows, iOS, and Android versions.
- Maximum coverage for all key features across devices
- Browser: Chrome, Firefox, Internet Explorer 11, Microsoft Edge
- Desktop: Mac, Windows
- Mobile: iOS, Android
- Browser: Chrome (Desktop and Android), Firefox, Microsoft Edge, Safari, Brave
- Desktop: Mac, Windows
- Mobile: iOS, Android
Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization.
But the confusing combination of features and numbers on pricing pages can make it difficult to choose.
Here are some easy tips for starters.
If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases.
However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially.
Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible.
Nifty offers a 14-day free trial, without any credit card. Post this, you can choose from the following pricing plans:
- Free forever: Unlimited Members, 100 MB storage, up to 2 Projects, along with all Core features
- Starter ($49 per month): 10 Members, 100 GB storage, 40 Projects, Unlimited Guests and Clients.
- Pro ($99 per month): 20 Members, 500 GB, Unlimited Projects, Unlimited Guests and Clients.
- Business ($149 per month): 50 Members, 1 TB storage, Unlimited Projects, Unlimited Guests and Clients.
- Unlimited ($499 per month): Unlimited Members, storage, Projects, Guests, and Clients.
Project.co has two pricing plans:
- Free: Unlimited tasks & collaborative notes, 1GB storage total, six tools per project, and more.
- Paid ($8/user/month): Everything in Free plus unlimited tools per project, 20GB file storage (per user seat/account), 100,000 AI tokens (user/month), and more.
I. Best Suited To
Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable!
In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too.
So make sure you’ve covered all bases in your research when picking project management software for your team.
One way to do this is to check what types of teams your choice serves best.
For instance, what works for a small software development team might not suit a large marketing agency.
When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.
Nifty lives up to its name in more ways than one.
It’s a fantastic project management tool with a comprehensive feature set that covers most basic to intermediate use cases. A tool for many trades, Nifty packs quite the punch — starting with its multiple views.
Besides the standard List and Calendar views, a Nifty user can view their tasks in the Swimlane view that pulls information from multiple Milestones/Lists simultaneously. This unique twist on a traditional view allows you to compare progress and multitask like never before!
And then there’s the ability to add multiple Checklists within Tasks, letting you add every intricate detail to each to-do. Finally, users can create as many custom Priority tags as they need.
A few sore points stick out, though.
For example, many users find the lack of resource allocation, cost-tracking, and visual ideation (mind mapping or whiteboards) features jarring. Moreover, its free plan — allowing just two projects — is extremely limiting to all but the smallest scale of operations.
However, despite these limitations, features like interactive Gantt charts, time estimates in Story Points, Milestones, and more endear Nifty to Scrum Masters and Agile project managers.
This is why Nifty remains a versatile project management software that offers tough competition to market leaders.
Project.co is a versatile project management tool, most suitable for smaller businesses.
Compared to other project management tools, Project.co stands out for its user-friendliness, offering an intuitive interface and features.
However, its simplicity may not be suitable for companies with more intricate processes. For example, it offers only a limited selection of views and lacks dashboard widgets, recurring payment options, native automation, task checklists, and goal or milestone tracking. As a result, it might not fulfill the advanced requirements of large-scale operations.
On the positive side, Project.co provides robust controls for managing extensive teams, enabling seamless collaboration, project monitoring, and data security. Additionally, small teams can significantly expand the tool’s functionality for a very affordable $8/user/month.
Overall, Project.co serves as a dependable organizational hub, especially for smaller companies. While it may not match the feature richness of some competitors, its flexibility and ease of use make it a valuable choice in the realm of project management tools.