Nifty vs Accelo: 2024 Comparison

Nifty and Accelo are two of the most popular project management tools available today.

But how do they stack up against each other?

Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?

Discover all the answers in our detailed comparison guide.

A. Project and Task Management

Get. Things. Done. 

You and every project manager likely live by those words.

It’s also the heart and soul of any project management software. 

This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.

Features to look out for:

  • Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc. 
  • Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
  • Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item. 
  • Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
  • Checklists: Quick to-do lists for each task so things don’t fall through the cracks 
  • Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects. 
  • Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams. 
  • Priorities: A way to communicate the urgency level of each task, subtask, or project. 
  • Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.

1. Project Structure / Hierarchy

a. Nifty

Find everything on Nifty by navigating this easy-to-understand hierarchy:

Workspace > Portfolios > Projects > Milestones > Tasks > Subtasks

    • Workspace: A place for all your work on Nifty
    • Portfolios: A collection of projects grouped by teams, departments, etc. 
    • Projects: Designated spaces to manage and collaborate over Milestones, Tasks, docs, etc. 
    • Milestones: High-level objectives in a project comprising several Tasks
    • Tasks: Single to-dos that can be assigned to individuals or multiple team members
    • Subtasks: A breakdown of Tasks into smaller to-dos that comprise them

b. Accelo

Accelo helps you organize your projects with a straightforward structure:

Company > Project > Milestone > Task > Checklists

  • Company: A company or client page set up on your Accelo account.
  • Projects: Long-term work that needs to be completed by or for a Company.
  • Milestones: Different stages or phases of a Project, which can have separate budgets. 
  • Tasks: Actionable work items required to achieve Milestones.
  • Checklists: Granular action items required to complete a Task.

2. Views

a. Nifty

Work on these six views on Nifty:

Nifty allows you to see your work with these 11 views:

  • List: Shows all Tasks one after the other in a simple list.
  • Timeline: Track the overall progress of a Project by mapping it from Milestone to Milestone. 
  • Calendar: A master view showcasing all Task volumes and due dates.
  • Kanban: A view to move Tasks (represented as cards) easily and facilitate an easy drag-and-drop working style.
  • Swimlane: A Kanban-style display that showcases Tasks across multiple Milestones, allowing you to move them around with drag-and-drop motions.
  • Custom: Apply various filters to sort Tasks and save the particular view for future reference. 

b. Accelo

Accelo allows you to see your Tasks with these views:

  • Project View: This screen displays all Milestones and Tasks within a Project with details of Assignees, Planned Due, Status, etc.
  • Milestone View: Displays an overview of all Tasks within a Milestone. The Tasks can be arranged based on Status, Earned Value, Budget, or Start and Due Dates. You can also shift Tasks within your workflow by dragging and dropping them on a Kanban-style board.
  • Project Schedule: Access a Gantt-style overview of your Projects’ Milestones and Tasks for Project planning.
  • My Schedule: See all your assigned Tasks based on a calendar view.
  • Deadlines Task Board: Displays the Tasks you need to do based on deadlines. You can drag and drop Tasks to change deadlines.
  • Status Task Board: Allows a user to see all Tasks they have created or that have been assigned to them. It lets you drag and drop Tasks to change their Status.
  • Assignment Task Board: Shows a manager all the Tasks they have created or are managing. It simplifies the process of assigning Tasks.

3. Tasks & Subtasks

a. Nifty

Tasks are the individual objectives within a project that live inside Task Lists and can be assigned to single to multiple assignees. 

Completing Tasks contributes towards completing Milestones.

Edit a task with details like:

  • Descriptions
  • Comments
  • Assignees
  • Attachments
  • Dependencies
  • Statuses
  • And more

Further split a Task into Subtasks, each with its own level of detailing as a Task. Each Subtask has its own set of descriptions, comments, assignees, etc. Completing Subtasks doesn’t contribute to Milestone completion.

b. Accelo

Accelo lets you create Tasks under Milestones or Projects to keep track of important actionable items.

Although you cannot add any subtasks, you can add these details to provide context to your Tasks: 

  • Task Title
  • Task Status
  • People
  • Task Description
  • Dates
  • Priority

4. Statuses

a. Nifty

Nifty offers four default Statuses: To Do, In Progress, Review, and Completed — displayed on all Boards. You can change the Statuses for each Task or Milestone to reflect these. Besides these, users can customize their Board and add more statuses or change their colors.

Moreover, you can use custom statuses to visualize Project-level status too. 

b. Accelo

Accelo lets you assign and change your Task Status to indicate its progress in your workflow. The default Statuses include Unassigned, Pending, Accepted, Started, and Completed.

You can also create new or custom Statuses.

5. Checklists

a. Nifty

Nifty lets you add multiple Checklists to each Task and Subtask. Marking items on the Checklist reflections completion percentage on a progress bar for each list. 

b. Accelo

Accelo lets you add Checklists for to-do items within a Task. Assignees can tick Checklist items to indicate their completion.

6. Task Templates

a. Nifty

Save the layout of any Task or Milestone as a Template that you can reuse and apply to other Tasks or Milestones.

Each template contains fields for:

  • Description
  • Start / Due Date offsets
  • Subtasks
  • Custom Fields
  • Embeds

Once saved, you can customize it further. 

b. Accelo

Accelo’s standard Task Template helps you assign work and provide context to aid your Project workflow. 

This template can be configured to include additional details. However, by default, it contains:

  • Task Title
  • Task Description
  • Task Status
  • Assignee
  • Manager
  • Creator
  • Checklist
  • Task Time
  • Task Rate
  • Start and Due Dates
  • Skills
  • Tags
  • Priority
  • Attachments

7. Assignees

a. Nifty

Nifty lets you assign Tasks, Subtasks, and Portfolios to single or multiple team members. Assigning a Task to a team member will automatically assign its Subtasks to them, too. 

b. Accelo

Accelo lets you assign Projects, Milestones, and Tasks to people on your team. Projects and Milestones can be assigned to managers, while Tasks can be assigned to both managers and team members.

8. Priorities

a. Nifty

Nifty offers four default Priority tags: High, Medium, Low, and Blocked. Besides these, you can create and edit any number of custom Priority tags. 

b. Accelo

You can set Task Priorities to Critical, High, Normal, Low, or None on Accelo. Each level has a corresponding icon based on its urgency.

You can edit the Priority names but can’t create custom ones or modify the icons.

9. Automations

a. Nifty

Nifty lets you create the following automations:

  • Custom If/Then Workflow Automations
  • Automated Progress Reporting with Milestones
  • Automated Task Assignments based on Task Status
  • Automated Task Grouping

b. Accelo

Accelo allows you to automate certain business and Project processes to save time for more important work. You can set up automations based on Triggers, Rules, and Actions.

B. Time Management

Time is money for a reason. 

The right software can be the difference between pinching pennies and raking in the big bucks.

Effective project management software offers effortless time management features to help you befriend the clock. 

With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease. 

Features to look out for include:

  • Due dates: Communicate expected delivery dates.  
  • Time estimates: Make capacity decisions based on how much time each task or project is expected to take. 
  • Time tracking: Measure productivity with accurate time consumption data for each team member. 

1. Due Dates

a. Nifty

When you set due dates for your Tasks, Nifty will automatically calculate the due date for Milestone based on the duration for all Tasks that comprise it.

Moreover, Tasks Dependent on each other have cascading due dates. This means that when you change the due date for one Task, Nifty automatically changes them correspondingly for the other Dependent Tasks. 

b. Accelo

Maintain deadlines for Project deliverables by adding Start and Due Dates on Accelo.

You can add or modify these dates while creating or editing Tasks. They can also be modified from your Project Schedule.

2. Time Estimates

a. Nifty

Nifty allows you to add Story Points to each Task. Based on them, it automatically sets time estimates for Milestones. Typically 1 point accounts for roughly 1 day of work. 

b. Accelo

Accelo lets you add a Time Budget to Tasks. Once an Assignee has finished a Task, you can compare the estimated time vs the actual time taken.

3. Time Tracking

a. Nifty

Use Nifty’s native Time Tracker to track time for each individual Task. You can easily edit this tracked time information or add manual entries of the time you worked on each Task.

Users can access detailed Logs of all their recorded time on Nifty. 

b. Accelo

You can use Accelo’s in-built Timer to track how long you work on a Task. The timer starts automatically by default when you start an Activity. However, you can pause, resume, and stop the Timer at any time or manually log time using the Time Log button. 

And if you’re working on different Tasks, the app will automatically start tracking time for both and switch between Timers as you move between Tasks.

C. Reporting

What you can’t measure, you can’t improve. 

Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.  

Armed with these insights, your team can stay ahead of the curve no matter the situation. 

Expect better resource management, superior deadline compliance, and a more focused and decisive team.

Features to look out for include:

  • Goals and milestones: Record targets for the whole team to see and work towards.
  • Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
  • Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio. 

1. Goals & Milestones

a. Nifty

A Milestone in Nifty refers to a collection of Tasks that form a high-level objective in a Project. Which is why they’re also referred to as ‘Task Lists.’ Each Milestone is auto-updated as and when you move around the Tasks that comprise it. 

You can even create Dependencies between various Milestones within a Project. This blocks the Tasks in Dependent Milestones until the preceding Milestone is achieved. 

A step further than this is a Goal. A Nifty Goal lets you track progress across Projects and Portfolios. To set a Goal, you need to select:

  • Progress Source: The Tasks and Lists (Milestones) that make up the Goal
  • Track Metric: Whether the Goal depends on the number of Tasks completed, time tracked, Story Points, or any other Custom Field you decide
  • Target: Whether the Track Metric will dynamically update itself or will need a static (predefined) target

Goals progress as the Tasks within them progress. 

b. Accelo

Accelo’s Milestones are overarching agendas within a Project. For example, a testing stage for a product release. The stage can be classified as a Milestone and has several Tasks under it that need to be completed. 

However, the tool doesn’t have a distinct feature for setting goals.

2. Dashboards

a. Nifty

A Nifty Project Dashboard uses widgets to display the status of Roadmaps, Tasks, Discussions, Docs, and Files in a particular Project. 

b. Accelo

Here’s a list of some of the many Dashboards that Accelo offers:

  • Schedule Dashboard
  • Utilization Dashboard
  • Profitability Dashboard
  • User Dashboard
  • Manager Dashboard
  • Company Dashboard
  • Sale Dashboard
  • Project Dashboard
  • Ticket Dashboard

These Dashboards provide you with a quick, accurate overview of different aspects around Project and Task management. It lets you oversee progress, planning, and profitability.

3. Gantt Charts

a. Nifty

Milestones — or a List of Tasks that form a high-level objective in Nifty — can be displayed as a Gantt chart. 

This timeline-style view lets you see the selected Task’s name, due date, and assignees in the sidebar, while the main view gives you a complete overview of where the Task stands in the Milestone. 

b. Accelo

Accelo’s Gantt charts allow you to: 

  • View Milestones and Tasks based on their durations and dependencies.
  • Click and drag to link Milestones or Tasks and create dependencies.
  • Collapse or expand Milestones to hide/view Tasks. 
  • Drag Milestone bars to extend or reduce durations for project planning.

 

D. User Management

Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!

How do you do this?

Look for software that knows what different team members need and helps you deliver the right experience. 

Features to look out for include:

  • User groups: Create internal teams representing various departments, functions, or projects. 
  • Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns. 
  • Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data. 

1. User Groups

a. Nifty

Besides the four default user roles, you can create Custom Roles on Nifty and tailor every bit of access they get.

Plus, you can add Custom User Tags to a user’s profile to indicate things like their geography, work shifts, departments, etc. This will help you sort and filter users via tags.

b. Accelo

You can create custom User Groups in Accelo with specific permission levels for the whole group. 

This lets you categorize your team and bulk assign access levels, helping you to easily sort users and control their access to different Accelo modules.

2. Permission Levels

a. Nifty

Nifty offers four default types of user roles:

  • Owner: In charge of billing
  • Admins: Can create Portfolios and Projects, invite other Team Members and Guests, and promote them as Admins 
  • Team Members: Can create Projects and invite other Team Members and Guests to Nifty
  • Guests: Can join only by invite and cannot access anything not shared with them 

Barring a few core functionalities, such as those related to the creation of realms and inviting/removing members, most other permissions are shared across all users on Nifty. 

Team Members predominantly have edit and invite/remove access only to their Projects.

b. Accelo

Accelo offers comprehensive permission levels, including view, edit, assign, delete, plan, admin, and more, across three different access levels for users: 

  • Administrators have full access
  • Professionals are standard users who can log time and manage work
  • Contractors are limited roles that can only log time 

You can also choose to give members access based on their roles within specific teams on Accelo (for example, Company, Sale, Projects, etc.).

3. Guest Users

a. Nifty

Guest users on Nifty get access only to the specific Projects shared with them.

b. Accelo

Accelo doesn’t have a distinct feature to add guest users. However, you can add users with temporary access by assigning Contractor roles. 

You can also add client users via the Client Portal.

E. Collaboration

In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!

A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc. 

But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.). 

The trick is to balance ‘informing everyone’ with ‘over-communicating.’ 

The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal. 

Features to look for include: 

  • Comments: Simple ways to send feedback or discuss a task or project. 
  • Threads: Keep all relevant comments in a single thread. 
  • Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them. 
  • Sharing tasks: Share tasks with relevant team members for efficient collaboration.
  • File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation. 
  • Notifications: Customize how team members receive notifications.

1. Comments, Threads, & Tagging

a. Nifty

Team Members can have project-specific discussions on dedicated channels for each Project in Nifty. Here, they can post a message in text, emoji, or GIFs and even react to each other’s messages. 

Nifty discussion channels let you create threads and pin messages too.

b. Accelo

Accelo doesn’t let you comment directly on Tasks. However, you can add replies to Activities in Message Streams.

An Activity is any work correspondence done for a Task, like sending an email, scheduling a meeting, or creating an Internal Note for your team. These Activities are logged in a Message Stream within a Project or Milestone.

Team members and clients can add in-line replies or comments in response to an Activity in the Message Stream.

2. File Management

a. Nifty

Nifty’s Files tool lets you upload and manage all relevant files with ease. You can even comment on them directly in Nifty to keep your feedback organized and accessible. 

b. Accelo

Attach files like PDFs and images to Tasks or email exchanges with your team or clients. 

You can also search for attachments or files from your Accelo Dashboard and upload files from integrated services like Dropbox or Google Drive.

3. Notifications

a. Nifty

Nifty currently offers support for browser push notifications across Chrome. Firefox, Internet Explorer 11, and Microsoft Edge. 

You can change your Nifty notifications to pick and choose what you get notified for.

b. Accelo

Stay on track with Task updates with email notifications for Task or Activity creation, Status updates, Expense submission, etc.

You’ll only receive email notifications based on your preconfigured settings.

F. Customer Support

Individual users in smaller teams often face a steep learning curve with most project management software. 

In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.

However, customer support is just as crucial for larger teams. 

Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.

With adequate customer support, you can:

  • Derive maximum value from the app with the help of professional guidance whenever required
  • Ensure your team is making full use of all the features you’re paying for
  • Learn from case studies of other teams using the same software
  • Expand your use cases with time
  • Learn about the features your team uses the most and avoid spending on those you don’t need
  • Solve minor issues on your end by going through help resources
  • Get hands-on support when you get stuck
  • Keep a record of all your complaints and feedback for the platform to aid future buying decisions
  • Send feedback to the app’s developers so they can design the features you most desire

Features to look for include: 

  • Detailed knowledge bases and documentation to aid DIY solutions to common issues
  • Case studies, templates, guides, and other resources
  • Easy access to resources for all types of users — free or paid
  • Async support executives to cover for the time difference
  • Live agents who can respond via chat or phone 
  • Screenshots and recordings to display how the tool works
  • Translations to resources in other languages, if needed

Nifty

  • Help Center: A single source for all tool-related questions
  • Change logs: An updated list of all newly released features and updates
  • Support: Live chat and email

Accelo

  • Webinars: Recordings of training sessions and interviews around using Accelo
  • Video tutorials: Brief video walkthroughs on navigating Accelo products
  • Help Guides and FAQs: Guides and answers on everything you need to know about using the tool
  • Community: A space to share ideas, learn, and ask questions to other Accelo users
  • Professional service: Consultative services for building workflows, configuring platforms, train your team to use Accelo
  • Customer support: Email, Phone

G. Platforms Supported

Distributed and field teams might not always be armed with laptops or computers. 

But that doesn’t mean productivity has to stop.

With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.

More reason to look into this?

If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices. 

With support for all types of apps, you can:

  • Ensure uniform access irrespective of device type
  • Save on the cost of buying the same types of devices for the whole team
  • Give all team members a chance to log work from anywhere, anytime

Features to look for include: 

  • App support for the latest Mac, Windows, iOS, and Android versions.
  • Maximum coverage for all key features across devices

Nifty

  • Browser: Chrome, Firefox, Internet Explorer 11, Microsoft Edge 
  • Desktop: Mac, Windows
  • Mobile: iOS, Android

Accelo

  • Browser: Chrome, Firefox, Microsoft Edge, Safari 
  • Desktop: Mac, Windows, Linux
  • Mobile: iOS, Android

H. Pricing

Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization. 

But the confusing combination of features and numbers on pricing pages can make it difficult to choose. 

Here are some easy tips for starters.

If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases. 

However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially. 

Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible. 

Nifty Pricing

Nifty offers a 14-day free trial, without any credit card. Post this, you can choose from the following pricing plans:

  • Free forever: Unlimited Members, 100 MB storage, up to 2 Projects, along with all Core features
  • Starter ($49 per month): 10 Members, 100 GB storage, 40 Projects, Unlimited Guests and Clients. 
  • Pro ($99 per month): 20 Members, 500 GB, Unlimited Projects, Unlimited Guests and Clients.
  • Business ($149 per month): 50 Members, 1 TB storage, Unlimited Projects, Unlimited Guests and Clients.
  • Unlimited ($499 per month): Unlimited Members, storage, Projects, Guests, and Clients.

Accelo Pricing

Accelo has the following pricing plans:

  • Free Trial: Try Accelo with full access for 7 days. No credit card required. 
  • Professional ($50/user/month): Client Project Management, Sales Management, Quote Management, Time Logs, Timers, Timesheets, Invoices, Payments, Financial Insight Dashboards
  • Business ($70/user/month): Everything in Professional plus Client Retainer Management, Ticket Management, Shared Request Inbox, Expenses & Materials, Time Approvals for Billing, Unlimited Client Portal Users.
  • Advanced ($90/user/month): Everything in Business plus Advanced Custom Workflows, Advanced Triggers & Automation, Smart Scheduling & Utilization, Adaptive Project Scheduling, Client Asset Management, and 3 Advanced Reporting Users.
  • Elite (Contact for pricing): Everything In Advanced plus Role-Based Users from $39/month, Divisions Module, Unlimited Collaborator Users, SAML / Enterprise SSO, Premium Support with SLAs, Dedicated Account Manager.

I. Best Suited To

Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable! 

In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too. 

So make sure you’ve covered all bases in your research when picking project management software for your team. 

One way to do this is to check what types of teams your choice serves best. 

For instance, what works for a small software development team might not suit a large marketing agency. 

When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.

Nifty Verdict

Nifty lives up to its name in more ways than one. 

It’s a fantastic project management tool with a comprehensive feature set that covers most basic to intermediate use cases. A tool for many trades, Nifty packs quite the punch — starting with its multiple views. 

Besides the standard List and Calendar views, a Nifty user can view their tasks in the Swimlane view that pulls information from multiple Milestones/Lists simultaneously. This unique twist on a traditional view allows you to compare progress and multitask like never before!

And then there’s the ability to add multiple Checklists within Tasks, letting you add every intricate detail to each to-do. Finally, users can create as many custom Priority tags as they need.

A few sore points stick out, though. 

For example, many users find the lack of resource allocation, cost-tracking, and visual ideation (mind mapping or whiteboards) features jarring. Moreover, its free plan — allowing just two projects — is extremely limiting to all but the smallest scale of operations. 

However, despite these limitations, features like interactive Gantt charts, time estimates in Story Points, Milestones, and more endear Nifty to Scrum Masters and Agile project managers. 

This is why Nifty remains a versatile project management software that offers tough competition to market leaders.

Accelo Verdict

Packed with various features for project management, client management, sales, and more, Accelo is well-suited for large-scale businesses and enterprises. It helps manage the diverse aspects of running a business without needing multiple tools.

But is it the best choice for you?

Accelo’s extensive feature set is easy to understand and use. The segregation of Projects by Company and the distribution of Tasks within Milestones lets you create a clean breakdown of your work. 

Its Project Schedule view provides an excellent overview of Task dependencies. Project managers can even add separate time and monetary budgets to each Milestone to ensure overall profitability. But the tool isn’t perfect.

Accelo’s broad offerings come at the cost of basic project management features. For example, you can’t break down Tasks into Subtasks. This can lead to your team losing focus on the subcomponents of a Task.

Moreover, it isn’t easy to communicate about Tasks on Accelo. Users need to send emails or add Internal Notes since they can’t add comments to Tasks. You also can’t customize Priority labels or set goals.

Another prominent issue is its lack of a free plan. The pricing (starting at $50/user) is also much higher than other tools in this niche. This makes it less suitable for solopreneurs, small businesses, and startups. 

Still, Accelo can be a viable choice if you require a broad solution with excellent customer service to manage diverse needs.