monday vs GanttPRO: 2024 Comparison

monday and GanttPRO are two of the most popular project management tools available today.

But how do they stack up against each other?

Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?

Discover all the answers in our detailed comparison guide.

A. Project and Task Management

Get. Things. Done. 

You and every project manager likely live by those words.

It’s also the heart and soul of any project management software. 

This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.

Features to look out for:

  • Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc. 
  • Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
  • Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item. 
  • Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
  • Checklists: Quick to-do lists for each task so things don’t fall through the cracks 
  • Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects. 
  • Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams. 
  • Priorities: A way to communicate the urgency level of each task, subtask, or project. 
  • Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.

1. Project Structure / Hierarchy

a. monday

Use monday’s clean folder system to help everyone find relevant projects and tasks easily. 

Workspace > Folder > Sub-folder> Dashboard/Board/Workdoc

  • Workspace: A space shared across the account that contains all the folders, sub-folders, boards, etc. You can create multiple workspaces.
  • Folder: Groups all dashboards and Workdocs within a Folder to reduce clutter. You can use a Folder each for a project, department, team, etc. 
  • Sub-folders: Add another level of organization within each Folder.
  • Boards: A visual overview of the project where all team members can collaborate on day-to-day tasks within a Folder/Subfolder. Toggle between multiple views, such as List, Calendar, Timeline, etc., to change how your project is displayed.  
  • Items: Individual action items — represented as rows on the Board — that can be assigned to individuals or teams.        

b. GanttPRO

Organize your workspace with the help of an easy-to-understand Hierarchy. 

Project portfolio > Project > Mileston > Task > Subtasks

  • Project portfolio: All projects are displayed on the same screen to give you a complete overview of all work in one glance.
  • Project: A sequence of tasks headed towards the same goal.
  • Milestone: Key, zero-duration events in a project’s lifecycle, showcased as diamonds.
  • Task: Specific to-dos that lead up to a milestone and comprise a project.
  • Subtask: Smaller to-dos that need to be completed in order to complete a task. 

2. Views

a. monday

monday offers 12 ways to visualize work:

  • Chart: Users can create various reports using different chart types to analyze their workflow​​.
  • Gantt: This flexible view displays milestones and dependencies between items, providing a clear overview of projects and associated tasks​​.
  • Calendar: See all tasks with a date/timeline in a calendar format, customizable by day, week, or month​​.
  • Workload: This view shows how work is divided among team members, indicating who’s got their plate full.
  • Table: Provides a filtered view of the board’s main table, which you can customize to show information by person, status, column, or group​​.
  • Kanban: Use the Kanban project management technique to prioritize tasks and balance demands with available capacity​​.
  • Form response: Converts boards into forms to collect information from contacts as new items​​.
  • Cards: Displays all items assigned to each team member to assess their capacity.
  • Files: Manages all files in one place, offering a consolidated, gallery-like view of board files​​.
  • Blank: A customizable space where users can choose multiple widgets to display on one page, similar to a dashboard. 
  • Map: Use the map view to manage your location logistics.
  • Timeline: Offers a visual representation of project timelines.

b. GanttPRO

While a Gantt chart is its default view, GanttPRO lets you work with four more views. These are:

  • List: A table format displaying all tasks one after the other. 
  • Board: A Kanban-board-style representation of tasks categorized by their current statuses.
  • Portfolio: Make top-level changes across all projects in a single view. 
  • Dashboard: Add widgets to display key project metrics and other information. 
  • Gantt: A detailed timeline view containing all task details, such as deadlines, assignees, milestones, and more, to help you track project progress. 

3. Tasks & Subtasks

a. monday

Track tasks within a workflow by creating items on a project board. 

When you add an item, you can add information such as:

  • People who will work on it
  • Details
  • Due dates
  • Priority
  • Labels

You can also add subitems to break each task down further.

b. GanttPRO

Tasks in GanttPRO are steps to be completed as part of the whole project. You can set up the following four levels of tasks:

  • Summary tasks: A small group of tasks that forms a phase
  • Tasks: Stand-alone to-dos within the project
  • Subtasks: A smaller version of the task that leads to the completion of the summary task.
  • Milestones: A zero-duration task that marks a significant event in the project lifecycle.

But there’s more. You can break your tasks down into 16 levels. Each time you create a new level, the parent task turns into a summary task. GanttPRO automatically generates a Work Breakdown Structure (WBS) that indicates this hierarchy in appropriate bulleting. 

4. Statuses

a. monday

Customize the Status Column labels according to your workflow. 

Click the ‘+’ sign on the top right of each Status label to leave a comment with details about status changes. 

b. GanttPRO

You can assign project statuses to indicate their exact position. 

The default statuses in GanttPRO are No status (cannot be deleted), On track, At risk, and Off track. You can edit their names and colors and even create new statuses.

Additionally, you can set one of the following default statuses for tasks: 

  • Open
  • In Progress
  • Done
  • Closed

Moving the status changes the progress percentage in the Progress field of a task, too. 

Use the Custom fields functionality to add and edit these statuses. 

5. Checklists

a. monday

Add a Checklist in the Update section of each item.

Items containing Checklists show a small tick mark icon to indicate how many Checklist items are currently completed.

b. GanttPRO

GanttPRO doesn’t offer any native checklists.

6. Task Templates

a. monday

monday’s item default value lets you set specific values that will be applied to all new items or tasks on a board.

Once set up, you’ll see a pop-up that lets you set default values for:

  • Assignee
  • Timeline
  • Progress
  • Phases 1, 2, and 3
  • Time estimate

b. GanttPRO

In GanttPRO, you can create a project from scratch, add a bunch of tasks to it, add milestones and dependencies, and save it as a reusable template. The next time you use a self-created or GanttPRO’s default template, you can access the task template it contains too.

However, GanttPRO doesn’t let you create templates just for tasks.

7. Assignees

a. monday

Designate ownership by assigning a team member, multiple team members, or even entire teams and sub-teams to an item on the board.

b. GanttPRO

Once you add them to a project, you can assign tasks to people or virtual resources in GanttPRO. Virtual resources are either external teams, their members, or physical resources (for ex: materials) that can be added to your projects.

Here are ways you can assign tasks in GanttPRO:

  • Use the standard Assigned field in a task
  • Use task settings to Add assignee
  • Assign tasks in the My tasks tab
  • Draw the task bar and drop it to the required resource or person

8. Priorities

a. monday

Add a Priority column and choose between high, medium, and low priority for each item on the board.

b. GanttPRO

Choose between any of GanttPRO’s five default Priority levels for any task: Highest, High, Medium, Low, and Lowest. 

9. Automations

a. monday

monday allows you to create custom automation rules with triggers, conditions, and actions. Alternatively, pick a rule template from the library to fill in and apply to your boards. The rules also allow for automations between boards.

You can also automate recurring tasks by time period.

b. GanttPRO

GanttPRO doesn’t offer any native automations.

B. Time Management

Time is money for a reason. 

The right software can be the difference between pinching pennies and raking in the big bucks.

Effective project management software offers effortless time management features to help you befriend the clock. 

With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease. 

Features to look out for include:

  • Due dates: Communicate expected delivery dates.  
  • Time estimates: Make capacity decisions based on how much time each task or project is expected to take. 
  • Time tracking: Measure productivity with accurate time consumption data for each team member. 

1. Due Dates

a. monday

You can add due dates to monday items by adding a date column and selecting a date. You can also customize the column with deadline mode to visualize task progress by time or set up reminders.

b. GanttPRO

Set a date on any GanttPRO task by:

  • Picking a date on the calendar
  • Typing it in manually

2. Time Estimates

a. monday

monday doesn’t have a dedicated time estimates feature. However, you can set time estimates for items in a list by adding a number column, naming it time estimates, and noting the estimated time. 

b. GanttPRO

GanttPRO gives you the option to set the following for each task:

  • Estimation: The number of hours a task should be completed in 
  • Duration: The time span (number of days) that a task should be completed in

You may set one or both of these. Using this data, GanttPRO will automatically calculate by what date and time the assigned resource(s) should complete the task and set the due date accordingly. 

3. Time Tracking

a. monday

monday’s native time tracking widget tracks the time spent on tasks for projects. It shows you the total time spent on tasks across one or more boards — both on an individual level (for the people assigned) and for the entire team.

b. GanttPRO

Log time on GanttPRO using any one of the following three ways:

  • Manually enter time in a task’s time log
  • Start the automatic timer on each task window when you work on it
  • Add your time in My time log (containing a list of all your tasks) in the left sidebar

C. Reporting

What you can’t measure, you can’t improve. 

Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.  

Armed with these insights, your team can stay ahead of the curve no matter the situation. 

Expect better resource management, superior deadline compliance, and a more focused and decisive team.

Features to look out for include:

  • Goals and milestones: Record targets for the whole team to see and work towards.
  • Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
  • Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio. 

1. Goals & Milestones

a. monday

Set up OKR boards using monday board templates and track your goal progress.

monday also offers a Goal Widget you can add to your dashboard, which lets you:

  • Choose a board to base your goal on.
  • Set a goal target (sum or average).
  • Select a column to calculate your goal.
  • Get goal progress updates.

b. GanttPRO

GanttPRO offers no dedicated features to set and track project goals.

However, you can set milestones as important events on your project timeline. These milestones — displayed as diamonds — can easily be spotted on the Gantt chart.

2. Dashboards

a. monday

monday’s dashboards offer a consolidated view across boards, aiding in monitoring project progress, budget tracking, workload estimation, and more.

Add widgets to your dashboard to process and display data from any boards. 

Widgets include:

  • Charts
  • Progress batteries
  • Gantts
  • Number column overviews
  • Apps

You can further customize your dashboards by:

  • Turning live data on or off
  • Filtering by boards, groups, columns, and advanced filters
  • Expanding the view for full-screen or TV mode
  • Toggling between dark and light mode
  • Setting up email notifications for updates

b. GanttPRO

Use GanttPRO’s Dashboard tab to get a quick overview of key project data, such as:

  • Performance against baselines
  • Risks and opportunities
  • Budgets
  • Schedules and delivery, etc.

By default, the Dashboard tab contains the following widgets:

  • Project info & description 
  • A bar chart with Time spent on tasks
  • A bar chart and a table with Milestones
  • A bar chart with a Schedule
  • A bar chart with Costs
  • A pie chart with Task status

3. Gantt Charts

a. monday

monday’s Gantt view allows you to:

  • Choose which timeline, date, or week column you want to display.
  • Display your items by group, board, or column.
  • Label your items by group, item name, owner, status, and more.
  • Color your chart by group, column (E.g., status), or board.
  • Drag and drop to reschedule items and their dependencies.
  • Take a baseline snapshot of your project to compare against future progress or delays.
  • View your chart in days, weeks, months, quarters, or years.
  • Set milestones and view them on your chart as diamonds.
  •  

b. GanttPRO

As one of its central features, GanttPRO offers immense customizability in its Gantt charts.

For instance, you can:

  • Add a Today marker line on the chart to indicate the current date when planning
  • Customize how the chart looks using the Skin mode
  • Format the chart to add indents and outdents and improve visibility
  • Show people’s Avatar on the chart to easily spot assigned tasks

D. User Management

Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!

How do you do this?

Look for software that knows what different team members need and helps you deliver the right experience. 

Features to look out for include:

  • User groups: Create internal teams representing various departments, functions, or projects. 
  • Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns. 
  • Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data. 

1. User Groups

a. monday

Create a Team by adding users working on or cross-collaborating over a shared goal or project. Team members can also request to join these teams. 

However, you cannot add guest users to a Team.

@mention these Teams in Updates, assign them items or projects, and add them to boards.

b. GanttPRO

The People tab in GanttPRO lets you see all the people invited to be members of a particular project. The Project Owner can then add or delete team members as needed and even edit their permissions. 

2. Permission Levels

a. monday

Adjust permissions for workspaces, boards, dashboards, and even columns.   

b. GanttPRO

All GanttPRO plans let you set up the following default types of account types:

  • Account Owner: Can manage the subscription and other key account-level functionality
  • Account Admin: Have project-specific permissions that don’t extend to adding/deleting users or to other projects they’re not in charge of
  • Account Member: Have limited access to the projects they’re invited to — as set up by Account Ownder and Admin

Besides these, an Account Owner using an Enterprise plan can create a Custom role with a completely unique set of permissions. 

3. Guest Users

a. monday

Invite Guest users to view or edit multiple Boards shared with them. 

b. GanttPRO

GanttPRO doesn’t offer a dedicated feature for onboarding guest users.

However, one can use one of the two following methods to invite guest users:

  • Create Account Member seats with limited project access
  • Enterprise plan customers can create Custom user roles

E. Collaboration

In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!

A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc. 

But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.). 

The trick is to balance ‘informing everyone’ with ‘over-communicating.’ 

The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal. 

Features to look for include: 

  • Comments: Simple ways to send feedback or discuss a task or project. 
  • Threads: Keep all relevant comments in a single thread. 
  • Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them. 
  • Sharing tasks: Share tasks with relevant team members for efficient collaboration.
  • File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation. 
  • Notifications: Customize how team members receive notifications.

1. Comments, Threads, & Tagging

a. monday

Open any item you wish to communicate on, go to the Updates section, and leave a text message or @mention a team member, multiple people, or a team. People can respond to the update in text, gif, attachments, or leave an emoji reaction.

b. GanttPRO

You can access task comments using one of the following methods:

  • The comment icon on a task
  • An Activity feed that shows a timeline of all project activities
  • Your personal Communication hub

GanttPRO’s Communication hub shows you people’s comments from across all their projects, mentioned under respective tasks. This saves you the time of having to browse every project space for the latest updates. 

Moreover, GanttPRO organizes comments into read and unread stacks.

Users can tag each other and send important project updates via these comments.  

2. File Management

a. monday

Add a File column to your board. Click inside the cell to attach files to specific items. Once uploaded, the File column will mention the files attached to items.

Click images, PDFs, and video files in the File column to start annotating. Leave feedback in comments, @mention your team members, and resolve comments.

b. GanttPRO

Drag and drop or upload files directly onto tasks on GanttPRO with ease. You can keep track of all task attachments in a single space below the comments section.  

3. Notifications

a. monday

Notify team members with in-app and email notifications on important updates. Use monday’s ‘automation recipes’ to notify someone based on preset trigger actions.

b. GanttPRO

To stay on top of all project updates, GanttPRO users can receive:

  • Activity feed notifications (in-app) that are by default sorted by date. These cannot be deactivated.
  • Email notifications
  • Push notifications that must be activated for the app and browser.

You can customize how you receive email and push notifications in your settings.

F. Customer Support

Individual users in smaller teams often face a steep learning curve with most project management software. 

In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.

However, customer support is just as crucial for larger teams. 

Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.

With adequate customer support, you can:

  • Derive maximum value from the app with the help of professional guidance whenever required
  • Ensure your team is making full use of all the features you’re paying for
  • Learn from case studies of other teams using the same software
  • Expand your use cases with time
  • Learn about the features your team uses the most and avoid spending on those you don’t need
  • Solve minor issues on your end by going through help resources
  • Get hands-on support when you get stuck
  • Keep a record of all your complaints and feedback for the platform to aid future buying decisions
  • Send feedback to the app’s developers so they can design the features you most desire

Features to look for include: 

  • Detailed knowledge bases and documentation to aid DIY solutions to common issues
  • Case studies, templates, guides, and other resources
  • Easy access to resources for all types of users — free or paid
  • Async support executives to cover for the time difference
  • Live agents who can respond via chat or phone 
  • Screenshots and recordings to display how the tool works
  • Translations to resources in other languages, if needed

monday

  • Help center: Videos, articles, and more about monday
  • monday academy: Free courses, webinars, live training
  • Community: Platform discussions, announcements, feature requests, and community events with fellow monday users
  • Technical documentation: Support to use the monday API
  • Customer support: Email, Help Desk, Chat, 24/7 (Live Rep), Phone
  • 24/7 support: Live chat, email, call

GanttPRO

  • Learning center: Help portal with detailed documentation on all GanttPRO features
  • Video tutorials: A YouTube channel with walkthrough videos on how the platform works
  • Customer Stories: Case studies from GanttPRO customers to demonstrate the software’s successful deployment
  • Blog: Writings on project management, productivity, remote work, and more
  • Customer support: Live chat, email

G. Platforms Supported

Distributed and field teams might not always be armed with laptops or computers. 

But that doesn’t mean productivity has to stop.

With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.

More reason to look into this?

If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices. 

With support for all types of apps, you can:

  • Ensure uniform access irrespective of device type
  • Save on the cost of buying the same types of devices for the whole team
  • Give all team members a chance to log work from anywhere, anytime

Features to look for include: 

  • App support for the latest Mac, Windows, iOS, and Android versions.
  • Maximum coverage for all key features across devices

monday

  • Browser: Chrome, Firefox, Safari, and Microsoft Edge
  • Desktop: Mac, Windows
  • Mobile: iOS, Android

GanttPRO

  • Browser: Google Chrome, Opera, Safari, or Firefox (recommended)
  • Desktop: Windows
  • Mobile: iOS, Android

H. Pricing

Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization. 

But the confusing combination of features and numbers on pricing pages can make it difficult to choose. 

Here are some easy tips for starters.

If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases. 

However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially. 

Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible. 

monday Pricing

monday offers these five pricing plans:

  • Free: Up to three board 
  • Basic ($10/user/month): Everything in free plus unlimited items, 5GB storage, priority support
  • Standard ($12/user/month): Everything in Basic plus Timeline, Gantt, and Calendar views, and 250 automations and integrations a month
  • Pro ($20/user/month): Everything in Standard plus Chart view, time tracking, and 25,000 automations and integrations a month
  • Enterprise (Contact sales for pricing): Everything in Pro plus advanced analytics, tailored onboarding, premium support, and security

GanttPRO Pricing

GanttPRO offers a 14-day full-feature free trial plan, after which you can choose from any of the following pricing plans for a team of five and above:

  • Basic ($7.99 per user/month): All core feature such as Gantt charts, project calendar, auto scheduling, and virtual resources.
  • Pro (12.99 per user/month): Core features + advanced planning tools such as overdue tasks, custom fields and filters, calendar exceptions, and custom project templates. 
  • Business ($19.99 user/month): Everything in Pro + workload management, portfolios and reports, budget planning, and time tracking.
  • Enterprise (price on request): Everything in Business + SAML Single sign-on, custom roles and rights, enterprise onboarding assistance, and priority support

I. Best Suited To

Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable! 

In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too. 

So make sure you’ve covered all bases in your research when picking project management software for your team. 

One way to do this is to check what types of teams your choice serves best. 

For instance, what works for a small software development team might not suit a large marketing agency. 

When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.

monday Verdict

One thing you’ll notice when you look at the monday app interface is colors, colors, colors. And they’re not just for aesthetics; they have function.

The tool aims to make it easy to understand project statuses at a glance without sifting through mountains of text. This way, project managers can get a high-level, big-picture view of all their processes in context.

Its main view is the grid or table form because it shows you more at once. However, there are also many different views and dashboards to help you oversee projects.

This app also does a lot more than just basic project management. 

For example, it comes with:

  • CRM and content marketing features.
  • Reports about progress, productivity, resources, and capacity.
  • Separate tools for software development teams and sales CRM teams

In short, monday suits companies of any size, from SMEs to enterprises. It supports various work types, such as sales, development, operations management, and HR.

It does lean to the more complex side of things, which can be a tricky adjustment for PM newbies. However, monday offers extensive support documentation and even daily webinars to help new users make the most of the tool’s features.

GanttPRO Verdict

GanttPRO makes a solid case for Gantt chart-focused project management. 

Its comprehensive project management core features nearly cover all bases for a team with basic requirements. This includes a feature-rich Gantt chart view with every kind of customization imaginable and automatic timeline calculation. 

Then there’s the detailed ask planning that lets you split your work breakdown structure (WBS) into 16 levels!

Moreover, you can plan for not just human but also virtual resources such as material and external labor. Such diverse functionality makes GanttPRO a PM tool of choice for all kinds of teams — from software developers to construction companies. 

The flip side?

A lack of a free plan (with paid plans starting at $7.99 per user/month) makes GanttPRO inaccessible to many. And even with a Pro subscription, you will not have access to project management staples, such as:

  • Time tracking
  • Custom project templates
  • Overdue tasks
  • Custom user roles

Finally, GanttPRO gives you a minimal — yet capable — mobile app for Android and iOS, but skips adding a Mac desktop app to the bag.

All in all, this project management tool has some ground to cover before it becomes a top-tier PM tool. But if you’re willing to pay and sure about what you need, GanttPRO might just be what you’re looking for.