monday vs Easy Project: 2024 Comparison

monday vs Easy Project: 2024 Comparison

monday and Easy Project are two of the most popular project management tools available today.

But how do they stack up against each other?

Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?

Discover all the answers in our detailed comparison guide.

A. Project and Task Management

Get. Things. Done. 

You and every project manager likely live by those words.

It’s also the heart and soul of any project management software. 

This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.

Features to look out for:

  • Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc. 
  • Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
  • Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item. 
  • Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
  • Checklists: Quick to-do lists for each task so things don’t fall through the cracks 
  • Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects. 
  • Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams. 
  • Priorities: A way to communicate the urgency level of each task, subtask, or project. 
  • Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.

1. Project Structure / Hierarchy

a. monday

Use monday’s clean folder system to help everyone find relevant projects and tasks easily. 

Workspace > Folder > Sub-folder> Dashboard/Board/Workdoc

  • Workspace: A space shared across the account that contains all the folders, sub-folders, boards, etc. You can create multiple workspaces.
  • Folder: Groups all dashboards and Workdocs within a Folder to reduce clutter. You can use a Folder each for a project, department, team, etc. 
  • Sub-folders: Add another level of organization within each Folder.
  • Boards: A visual overview of the project where all team members can collaborate on day-to-day tasks within a Folder/Subfolder. Toggle between multiple views, such as List, Calendar, Timeline, etc., to change how your project is displayed.  
  • Items: Individual action items — represented as rows on the Board — that can be assigned to individuals or teams.        

b. Easy Project

Manage your work and business processes in Easy Project via: 

Project > Sub-project > Milestone > Tasks > Subtasks

  • Project: A space to organize and access all your client work, tasks, and larger goals. 
  • Sub-project: The subcategory under any parent project, including major todos related to the overall project. 
  • Milestone: Multiple checkpoints within a project that denote when certain activities have been completed.
  • Tasks: Actionable deliverables with due dates and assignees.
  • Subtasks: Main action items within each task that can act as a checklist.

2. Views

a. monday

monday offers 12 ways to visualize work:

  • Chart: Users can create various reports using different chart types to analyze their workflow​​.
  • Gantt: This flexible view displays milestones and dependencies between items, providing a clear overview of projects and associated tasks​​.
  • Calendar: See all tasks with a date/timeline in a calendar format, customizable by day, week, or month​​.
  • Workload: This view shows how work is divided among team members, indicating who’s got their plate full.
  • Table: Provides a filtered view of the board’s main table, which you can customize to show information by person, status, column, or group​​.
  • Kanban: Use the Kanban project management technique to prioritize tasks and balance demands with available capacity​​.
  • Form response: Converts boards into forms to collect information from contacts as new items​​.
  • Cards: Displays all items assigned to each team member to assess their capacity.
  • Files: Manages all files in one place, offering a consolidated, gallery-like view of board files​​.
  • Blank: A customizable space where users can choose multiple widgets to display on one page, similar to a dashboard. 
  • Map: Use the map view to manage your location logistics.
  • Timeline: Offers a visual representation of project timelines.

b. Easy Project

Easy Project comes with eight Views to visualize your work:

  • List: Includes tasks created by you, tasks assigned to you, tasks you’re added to as a collaborator, etc. 
  • Kanban Boards: A swimlane-style board giving you an overview of the tasks to be completed and their current progress.
  • Gantt Charts: A timeline displaying all your projects where you can create new tasks, subtasks, and milestones. 
  • WBS – Work Breakdown Structure: A space showing colorful visualizations of your tasks, sub-tasks, and projects. 
  • Project Roadmap: A complete overview of your project goals, milestones, and tasks, along with their due dates and progress status. 
  • Portfolio Tree: Shows all your projects, overdue tasks, the number of hours spent and remaining for each task, current statuses, and other critical details with advanced filtering options. 
  • Project Dashboard: View real-time data related to project completion, overall time spent, due date, start date, etc.
  • Mind Maps: A space where you can draw the structure of your project, consisting of tasks, subtasks, and other relevant details.

3. Tasks & Subtasks

a. monday

Track tasks within a workflow by creating items on a project board. 

When you add an item, you can add information such as:

  • People who will work on it
  • Details
  • Due dates
  • Priority
  • Labels

You can also add subitems to break each task down further.

b. Easy Project

All tasks in Easy Project have the following components:

  • Author of the task
  • Assignee of the task
  • Start date
  • Due date
  • Estimated time
  • Spent time
  • Task priority
  • Tracker
  • Status

You can also create subtasks with ease by clicking on the ‘More’ button in the right column and then ‘Add sub task’.

4. Statuses

a. monday

Customize the Status Column labels according to your workflow. 

Click the ‘+’ sign on the top right of each Status label to leave a comment with details about status changes. 

b. Easy Project

Use the task dashboard to learn about each task’s status, such as:

  • In Progress
  • Assigned
  • New

You can even create a new or custom task status and choose a color scheme for it.

5. Checklists

a. monday

Add a Checklist in the Update section of each item.

Items containing Checklists show a small tick mark icon to indicate how many Checklist items are currently completed.

b. Easy Project

Every task in Easy Project gives you the option to create checklists. 

Once a checklist is marked complete, you can view when it was completed and by whom.

6. Task Templates

a. monday

monday’s item default value lets you set specific values that will be applied to all new items or tasks on a board.

Once set up, you’ll see a pop-up that lets you set default values for:

  • Assignee
  • Timeline
  • Progress
  • Phases 1, 2, and 3
  • Time estimate

b. Easy Project

In Easy Project, task templates exist within Project Templates. 

You can either create project templates from existing projects or scratch.

To create task templates, you must access a Project Template and select the particular Task you want to recreate. When you copy the Task, a new, prefilled task form will appear.

You can edit this task template and save the task.

7. Assignees

a. monday

Designate ownership by assigning a team member, multiple team members, or even entire teams and sub-teams to an item on the board.

b. Easy Project

Assign tasks to individual employees, a group of employees, or an entire team within your project. 

You can also assign roles (like team member, external member/client, project manager, and so on) to users in a project.

8. Priorities

a. monday

Add a Priority column and choose between high, medium, and low priority for each item on the board.

b. Easy Project

Set various levels of task priorities (like Normal, High, Urgent) for effective organization and management of tasks based on their importance. 

You can also create custom, color-coded priority statuses to indicate different priority levels.

9. Automations

a. monday

monday allows you to create custom automation rules with triggers, conditions, and actions. Alternatively, pick a rule template from the library to fill in and apply to your boards. The rules also allow for automations between boards.

You can also automate recurring tasks by time period.

b. Easy Project

Easy Project offers the following automation functionalities:

  • Sets the current date as the starting date for a task
  • Labels closed tasks as 100% done

B. Time Management

Time is money for a reason. 

The right software can be the difference between pinching pennies and raking in the big bucks.

Effective project management software offers effortless time management features to help you befriend the clock. 

With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease. 

Features to look out for include:

  • Due dates: Communicate expected delivery dates.  
  • Time estimates: Make capacity decisions based on how much time each task or project is expected to take. 
  • Time tracking: Measure productivity with accurate time consumption data for each team member. 

1. Due Dates

a. monday

You can add due dates to monday items by adding a date column and selecting a date. You can also customize the column with deadline mode to visualize task progress by time or set up reminders.

b. Easy Project

Besides the usual functionality to add, edit, and update due dates on all tasks, Easy Project prevents users from setting the due date of a task after the milestone date.

2. Time Estimates

a. monday

monday doesn’t have a dedicated time estimates feature. However, you can set time estimates for items in a list by adding a number column, naming it time estimates, and noting the estimated time. 

b. Easy Project

Add estimated hours for and within your Easy Project tasks and update it as the project progresses.

3. Time Tracking

a. monday

monday’s native time tracking widget tracks the time spent on tasks for projects. It shows you the total time spent on tasks across one or more boards — both on an individual level (for the people assigned) and for the entire team.

b. Easy Project

Easy Project allows you to track time spent on different tasks and project activities in two ways:

  • Use the in-built Stopwatch (aka Task Timer) to track time.
  • Enter the time you spent on different tasks in daily and weekly timesheets.

C. Reporting

What you can’t measure, you can’t improve. 

Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.  

Armed with these insights, your team can stay ahead of the curve no matter the situation. 

Expect better resource management, superior deadline compliance, and a more focused and decisive team.

Features to look out for include:

  • Goals and milestones: Record targets for the whole team to see and work towards.
  • Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
  • Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio. 

1. Goals & Milestones

a. monday

Set up OKR boards using monday board templates and track your goal progress.

monday also offers a Goal Widget you can add to your dashboard, which lets you:

  • Choose a board to base your goal on.
  • Set a goal target (sum or average).
  • Select a column to calculate your goal.
  • Get goal progress updates.

b. Easy Project

Milestones indicate notable developments or major phases throughout the course of your project. 

A milestone can have any of these three statuses:

  • Open: You can assign tasks to it, and it is shown on the project roadmap.
  • Locked: You can’t assign tasks to it anymore, but it is shown on the project roadmap.
  • Closed: You can’t assign tasks to it, and it isn’t shown on the project roadmap.

2. Dashboards

a. monday

monday’s dashboards offer a consolidated view across boards, aiding in monitoring project progress, budget tracking, workload estimation, and more.

Add widgets to your dashboard to process and display data from any boards. 

Widgets include:

  • Charts
  • Progress batteries
  • Gantts
  • Number column overviews
  • Apps

You can further customize your dashboards by:

  • Turning live data on or off
  • Filtering by boards, groups, columns, and advanced filters
  • Expanding the view for full-screen or TV mode
  • Toggling between dark and light mode
  • Setting up email notifications for updates

b. Easy Project

Get real-time, visual overview of project health, progress, team performance, and more through personal dashboards. 

Every user can access a customized personal dashboard that shows details like:

  • Tasks assigned to you
  • Projects you’re a part of
  • Time report
  • Variety of graphical outputs, reports, and gauge diagrams

Here are the different types of dashboards in Easy Project, depending on your role in the company: 

  • Portfolio Manager Dashboard
  • Project Manager Dashboard
  • Project Team Member Dashboard
  • CEO Dashboard
  • Dashboard for Product Owners and Scrum Masters
  • Team Leader Dashboard

3. Gantt Charts

a. monday

monday’s Gantt view allows you to:

  • Choose which timeline, date, or week column you want to display.
  • Display your items by group, board, or column.
  • Label your items by group, item name, owner, status, and more.
  • Color your chart by group, column (E.g., status), or board.
  • Drag and drop to reschedule items and their dependencies.
  • Take a baseline snapshot of your project to compare against future progress or delays.
  • View your chart in days, weeks, months, quarters, or years.
  • Set milestones and view them on your chart as diamonds.
  •  

b. Easy Project

Visualize your project progress and schedule tasks in Easy Project’s Gantt-style View. 

You get a Gantt chart on both the project level (the workspace of team leaders, project owners, and assignees) and global level (the workspace of CEOs and business owners). 

A Gantt chart will let you: 

  • Restructure your project by rearranging tasks and subtasks with the easy drag-and-drop functionality.
  • Easily adjust the duration of tasks by pulling the start or end of the bar in the Gantt chart.
  • Create relations between tasks to ensure the correct workflow. 
  • View project milestones. 
  • Identify key tasks and project baselines

D. User Management

Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!

How do you do this?

Look for software that knows what different team members need and helps you deliver the right experience. 

Features to look out for include:

  • User groups: Create internal teams representing various departments, functions, or projects. 
  • Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns. 
  • Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data. 

1. User Groups

a. monday

Create a Team by adding users working on or cross-collaborating over a shared goal or project. Team members can also request to join these teams. 

However, you cannot add guest users to a Team.

@mention these Teams in Updates, assign them items or projects, and add them to boards.

b. Easy Project

Easy Project has over 15 predefined user types (under different role levels), including:

  • Director Roles Level
    • CEO
    • CFO
    • Sales Director
  • Management Roles Level
    • Project Manager
    • Portfolio Manager
    • Scrum Master
    • Team Leader
    • Resource Manager
    • Help Desk Manager
  • Executive Roles Level
    • Team Member
    • Sales Account
    • Help Desk Operator
  • External Roles Level
    • Client 
    • External Worker
    • Anonymous

Additionally, you can create a new user type from scratch and make it a default user type.

2. Permission Levels

a. monday

Adjust permissions for workspaces, boards, dashboards, and even columns.   

b. Easy Project

Easy Project has two types of permissions — global permissions and project permissions. 

Individuals (usually CEOs and senior project managers) with global permissions can perform specific actions across all projects, like create and edit projects, decide who can view/manage global sprint and Scrum board, etc. 

Individuals with project permissions can perform specific actions within a particular project they have been assigned to, such as select who can view attachments on a project, manage who can create and edit checklists, etc.

3. Guest Users

a. monday

Invite Guest users to view or edit multiple Boards shared with them. 

b. Easy Project

All guest users or members in the External Role Level (client, external worker, anonymous) can access a customized dashboard and user menu to view all the latest work updates or project details. 

Guest users aren’t included in the Budgets plugin, though. This implies that their time spent working on any Easy Project task isn’t automatically converted to money for billing or invoice purposes.

E. Collaboration

In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!

A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc. 

But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.). 

The trick is to balance ‘informing everyone’ with ‘over-communicating.’ 

The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal. 

Features to look for include: 

  • Comments: Simple ways to send feedback or discuss a task or project. 
  • Threads: Keep all relevant comments in a single thread. 
  • Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them. 
  • Sharing tasks: Share tasks with relevant team members for efficient collaboration.
  • File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation. 
  • Notifications: Customize how team members receive notifications.

1. Comments, Threads, & Tagging

a. monday

Open any item you wish to communicate on, go to the Updates section, and leave a text message or @mention a team member, multiple people, or a team. People can respond to the update in text, gif, attachments, or leave an emoji reaction.

b. Easy Project

Easy Project lets you add comments to project items like tasks and subtasks.

In the Quick task editor, you can view these comments.

2. File Management

a. monday

Add a File column to your board. Click inside the cell to attach files to specific items. Once uploaded, the File column will mention the files attached to items.

Click images, PDFs, and video files in the File column to start annotating. Leave feedback in comments, @mention your team members, and resolve comments.

b. Easy Project

Attach files to tasks, view existing files, and manage attached task files to keep all task-related information organized in one place.

View details about the added files in the task journal (history).

3. Notifications

a. monday

Notify team members with in-app and email notifications on important updates. Use monday’s ‘automation recipes’ to notify someone based on preset trigger actions.

b. Easy Project

Users can view project and task-related notifications in the “Overall activity” view of a project. The admin chooses what kind of updates and notifications should be displayed here.  

The admin or owner can also select actions for which users receive email notifications, such as:

  • Task updated
  • Document added
  • Status updated
  • Milestone updated, and more. 

Additionally, you can customize the header/footer of your email notifications to include details such as project name, social media handles, etc.

F. Customer Support

Individual users in smaller teams often face a steep learning curve with most project management software. 

In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.

However, customer support is just as crucial for larger teams. 

Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.

With adequate customer support, you can:

  • Derive maximum value from the app with the help of professional guidance whenever required
  • Ensure your team is making full use of all the features you’re paying for
  • Learn from case studies of other teams using the same software
  • Expand your use cases with time
  • Learn about the features your team uses the most and avoid spending on those you don’t need
  • Solve minor issues on your end by going through help resources
  • Get hands-on support when you get stuck
  • Keep a record of all your complaints and feedback for the platform to aid future buying decisions
  • Send feedback to the app’s developers so they can design the features you most desire

Features to look for include: 

  • Detailed knowledge bases and documentation to aid DIY solutions to common issues
  • Case studies, templates, guides, and other resources
  • Easy access to resources for all types of users — free or paid
  • Async support executives to cover for the time difference
  • Live agents who can respond via chat or phone 
  • Screenshots and recordings to display how the tool works
  • Translations to resources in other languages, if needed

monday

  • Help center: Videos, articles, and more about monday
  • monday academy: Free courses, webinars, live training
  • Community: Platform discussions, announcements, feature requests, and community events with fellow monday users
  • Technical documentation: Support to use the monday API
  • Customer support: Email, Help Desk, Chat, 24/7 (Live Rep), Phone
  • 24/7 support: Live chat, email, call

Easy Project

  • Custom design: Helps create a personalized login page for your company that aligns with your branding. 
  • FAQ: Answers some of the most burning questions any new user would have. 
  • Knowledge base: In-depth support pages explaining the ins and outs of the tool and its numerous features. 
  • Implementation: Lets you connect with Easy Project’s consultants to set up the system while saving your precious time and
  • resources. 
  • Training center: Quick online guides and videos that educate you about the tool’s best features. 
  • Onboarding session: Free sessions of less than an hour to help you navigate Easy Project like a pro from day one.
  • Customer support: Free (onboarding manuals, knowledge base, email support, etc.) and paid (hotline, in-app live chat, etc.) customer support plans.

G. Platforms Supported

Distributed and field teams might not always be armed with laptops or computers. 

But that doesn’t mean productivity has to stop.

With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.

More reason to look into this?

If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices. 

With support for all types of apps, you can:

  • Ensure uniform access irrespective of device type
  • Save on the cost of buying the same types of devices for the whole team
  • Give all team members a chance to log work from anywhere, anytime

Features to look for include: 

  • App support for the latest Mac, Windows, iOS, and Android versions.
  • Maximum coverage for all key features across devices

monday

  • Browser: Chrome, Firefox, Safari, and Microsoft Edge
  • Desktop: Mac, Windows
  • Mobile: iOS, Android

Easy Project

  • Browser: Firefox, Chrome (Desktop and Android), Opera, Safari, Microsoft Edge
  • Desktop: Mac, Windows, Linux
  • Mobile: iOS, Android

H. Pricing

Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization. 

But the confusing combination of features and numbers on pricing pages can make it difficult to choose. 

Here are some easy tips for starters.

If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases. 

However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially. 

Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible. 

monday Pricing

monday offers these five pricing plans:

  • Free: Up to three board 
  • Basic ($10/user/month): Everything in free plus unlimited items, 5GB storage, priority support
  • Standard ($12/user/month): Everything in Basic plus Timeline, Gantt, and Calendar views, and 250 automations and integrations a month
  • Pro ($20/user/month): Everything in Standard plus Chart view, time tracking, and 25,000 automations and integrations a month
  • Enterprise (Contact sales for pricing): Everything in Pro plus advanced analytics, tailored onboarding, premium support, and security

Easy Project Pricing

Easy Project has the following pricing plans:

  • Free trial: 30-day free trial
  • Essentials ($5.90/user/month): Unlimited projects, Gantt chart, Time tracking, WBS & Mind maps, Custom reports, and more
  • Business ($11.90/user/month): Everything in the Essentials Plan plus Attendance Management, Dashboards & Reports, Project Budgets, and Test Cases
  • Platform ($23.90/user/month): Everything in the Business Plan plus SLA management, Alerts, Reporting, and KPI
  • Enterprise (Contact sales for pricing): Everything in the Platform Plan plus High availability cloud solution, Hybrid infrastructure, Custom domain, and Risk Management

I. Best Suited To

Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable! 

In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too. 

So make sure you’ve covered all bases in your research when picking project management software for your team. 

One way to do this is to check what types of teams your choice serves best. 

For instance, what works for a small software development team might not suit a large marketing agency. 

When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.

monday Verdict

One thing you’ll notice when you look at the monday app interface is colors, colors, colors. And they’re not just for aesthetics; they have function.

The tool aims to make it easy to understand project statuses at a glance without sifting through mountains of text. This way, project managers can get a high-level, big-picture view of all their processes in context.

Its main view is the grid or table form because it shows you more at once. However, there are also many different views and dashboards to help you oversee projects.

This app also does a lot more than just basic project management. 

For example, it comes with:

  • CRM and content marketing features.
  • Reports about progress, productivity, resources, and capacity.
  • Separate tools for software development teams and sales CRM teams

In short, monday suits companies of any size, from SMEs to enterprises. It supports various work types, such as sales, development, operations management, and HR.

It does lean to the more complex side of things, which can be a tricky adjustment for PM newbies. However, monday offers extensive support documentation and even daily webinars to help new users make the most of the tool’s features.

Easy Project Verdict

Easy Project fits any project management methodology, from Waterfall to Agile. 

Besides smooth management with Kanban boards, it gives you access to project planning functionalities like Gantt charts, WBS, resource management, time tracking, and more. 

The tool has a customizable feature for sending alerts about approaching deadlines, milestone due dates, employees not logging in on time, unresolved checklists in a task, and so on. This helps project managers run a tight ship and ensure nothing slips through the cracks. 

But before adding this project management tool to your arsenal, you should learn more about Easy Project’s downsides.  

The tool lacks automation functionalities and integrations with other commonly used tools in the workforce (think Slack, Trello, Salesforce, and more). You’ll have to rely on third-party tools like Zapier to set up and map the integration, making it slightly more expensive and cumbersome. 

Now, that’s something most project managers would rather avoid by choosing another tool that offers tons of native integrations.

On the upside, you can create and use “dynamic filters” to browse vast amounts of data efficiently. These filters are more advanced and powerful versions of standard or default filters in any project management tool.  

How?

You can change the entity for which these filters are applied (tasks, projects, spent time, etc.), name your filter, load an already saved filter, select filtering criteria (such as “Date” or “User Type”), select multiple sorting or grouping criteria, or customize the filter columns (change their order or remove some).

All in all, it’s safe to say that Easy Project is a strong contender in the market of project management tools. While it may take you a while to become familiar with the tool, there’s no stopping you once you do!