MeisterTask vs Easy Project: 2024 Comparison

MeisterTask vs Easy Project: 2024 Comparison

MeisterTask and Easy Project are two of the most popular project management tools available today.

But how do they stack up against each other?

Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?

Discover all the answers in our detailed comparison guide.

A. Project and Task Management

Get. Things. Done. 

You and every project manager likely live by those words.

It’s also the heart and soul of any project management software. 

This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.

Features to look out for:

  • Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc. 
  • Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
  • Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item. 
  • Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
  • Checklists: Quick to-do lists for each task so things don’t fall through the cracks 
  • Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects. 
  • Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams. 
  • Priorities: A way to communicate the urgency level of each task, subtask, or project. 
  • Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.

1. Project Structure / Hierarchy

a. MeisterTask

In MeisterTask, you can organize your workspace with the help of an easy-to-understand Hierarchy. 

Dashboard > Project > Section > Task > Subtask 

  • Dashboard: A personalized overview of all your Projects (unique for every user).
  • Project: Core workspace where you can organize and visualize your Projects.
  • Section: Divide Projects into sections to categorize Tasks and represent different workflow stages.
  • Tasks: Actionable deliverables that can be assigned to individuals or groups. 
  • Subtasks: Break down complex tasks into smaller manageable parts.

b. Easy Project

Manage your work and business processes in Easy Project via: 

Project > Sub-project > Milestone > Tasks > Subtasks

  • Project: A space to organize and access all your client work, tasks, and larger goals. 
  • Sub-project: The subcategory under any parent project, including major todos related to the overall project. 
  • Milestone: Multiple checkpoints within a project that denote when certain activities have been completed.
  • Tasks: Actionable deliverables with due dates and assignees.
  • Subtasks: Main action items within each task that can act as a checklist.

2. Views

a. MeisterTask

MeisterTask allows you to see your work with these eight views:

  • Dashboard View: Get a personalized overview of all your Projects, Notifications, and Widgets with customizable backgrounds and drag-and-drop reordering. 
  • Project Boards: Organize and visualize Tasks related to a specific Project in your workspace with a color-coded column view. 
  • Kanban Boards: Visually track your team’s progress in vertical columns with the flexibility to drag and drop Tasks from one column to the next when their Status changes.
  • Static Board: View sections of your Project organized by type instead of progress in a grid-style view.
  • Timeline View: Monitor Projects and Tasks in a calendar view to identify bottlenecks and ensure deadlines are met — similar to a Gantt chart.
  • Agenda View: Personal board unique to each user that lets you pin and organize your most essential Tasks from any Project in one place.
  • Filter View: View only those Tasks relevant to your needs and avoid cluttering your Project boards by filtering your view by Assignees, Tags, Due date, Status, etc.
  • Activity Stream: Stay up to date with all Project activities on the Activity stream. View all changes made to Tasks and Projects in real time.

b. Easy Project

Easy Project comes with eight Views to visualize your work:

  • List: Includes tasks created by you, tasks assigned to you, tasks you’re added to as a collaborator, etc. 
  • Kanban Boards: A swimlane-style board giving you an overview of the tasks to be completed and their current progress.
  • Gantt Charts: A timeline displaying all your projects where you can create new tasks, subtasks, and milestones. 
  • WBS – Work Breakdown Structure: A space showing colorful visualizations of your tasks, sub-tasks, and projects. 
  • Project Roadmap: A complete overview of your project goals, milestones, and tasks, along with their due dates and progress status. 
  • Portfolio Tree: Shows all your projects, overdue tasks, the number of hours spent and remaining for each task, current statuses, and other critical details with advanced filtering options. 
  • Project Dashboard: View real-time data related to project completion, overall time spent, due date, start date, etc.
  • Mind Maps: A space where you can draw the structure of your project, consisting of tasks, subtasks, and other relevant details.

3. Tasks & Subtasks

a. MeisterTask

You can create a New Task in MeisterTask and add a range of details to make your Task informative and easy to execute. This can include:

  • Descriptions
  • Assignees and Watchers
  • Tags 
  • Due dates 
  • Checklists
  • Subtasks
  • Attachments
  • Comments 
  • Custom Fields 
  • Task Relationships

You also have the option to divide the Parent Task into smaller, more manageable Subtasks. A Subtask can include:

  • Assignees
  • Due date
  • Option to ‘Mark as Complete’ 

b. Easy Project

All tasks in Easy Project have the following components:

  • Author of the task
  • Assignee of the task
  • Start date
  • Due date
  • Estimated time
  • Spent time
  • Task priority
  • Tracker
  • Status

You can also create subtasks with ease by clicking on the ‘More’ button in the right column and then ‘Add sub task’.

4. Statuses

a. MeisterTask

The Task Status feature in MeisterTask lets you track and manage Task progress. Its default Statuses include: 

  • Completed
  • Open
  • Trashed
  • Archived

However, you can create custom Statuses depending on your project’s needs and workflows. This can include common Statuses like:

  • Open
  • In Progress
  • Review
  • Done

b. Easy Project

Use the task dashboard to learn about each task’s status, such as:

  • In Progress
  • Assigned
  • New

You can even create a new or custom task status and choose a color scheme for it.

5. Checklists

a. MeisterTask

In MeisterTask, you can add Checklists to your Tasks to manage multiple to-do or action items within each Task.

You can create a new Checklist or use predefined Templates to save time and ensure consistency across Tasks. 

You can also share Checklist items with Project members, using ‘@mentions’ to ensure effective communication and collaboration.

b. Easy Project

Every task in Easy Project gives you the option to create checklists. 

Once a checklist is marked complete, you can view when it was completed and by whom.

6. Task Templates

a. MeisterTask

In MeisterTask, you can create and use pre-set Templates for your Recurring Tasks. 

Once the Template is created, it can be set to repeat Weekly, Monthly, or Annually, with the option to select a Start date.

You can customize Task details within this Template by adding:

  • Task Name
  • Assignees
  • Description
  • Checklist Items
  • Attachments
  • Tags
  • Due date 
  • Watchers

b. Easy Project

In Easy Project, task templates exist within Project Templates. 

You can either create project templates from existing projects or scratch.

To create task templates, you must access a Project Template and select the particular Task you want to recreate. When you copy the Task, a new, prefilled task form will appear.

You can edit this task template and save the task.

7. Assignees

a. MeisterTask

In MeisterTask, you can delegate Tasks to your team members and collaborators by adding Assignees. 

You can assign Tasks to any collaborator, either from the Task window or directly from the Project Board view.

b. Easy Project

Assign tasks to individual employees, a group of employees, or an entire team within your project. 

You can also assign roles (like team member, external member/client, project manager, and so on) to users in a project.

8. Priorities

a. MeisterTask

Set customizable Priority levels for each Task by adding color-coded Tags and Labels to your Tasks.

You can create and assign Tags to each Task in MeisterTask to specify custom Task priority levels and use colors to represent priority levels – High, Low, or Medium.

b. Easy Project

Set various levels of task priorities (like Normal, High, Urgent) for effective organization and management of tasks based on their importance. 

You can also create custom, color-coded priority statuses to indicate different priority levels.

9. Automations

a. MeisterTask

In MeisterTask, Automation applies to the entire Project Section and affects all the Tasks in that Section.

You can add multiple Automations to a Section and decide their execution order.

MeisterTask offers 11 different Automations, which include:

  • Assigning Tasks 
  • Changing the Task Status
  • Moving Tasks to another Project
  • Updating a Due date
  • Starting or stopping Time tracking for a Task
  • Adding or removing Tags from a Task
  • Adding a predefined Checklist
  • Automating Recurring Tasks
  • Sending Emails to Project members, Assignees, or others
  • Sending messages to Slack channels
  • Alerting your Office365 team about a New Task.

b. Easy Project

Easy Project offers the following automation functionalities:

  • Sets the current date as the starting date for a task
  • Labels closed tasks as 100% done

B. Time Management

Time is money for a reason. 

The right software can be the difference between pinching pennies and raking in the big bucks.

Effective project management software offers effortless time management features to help you befriend the clock. 

With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease. 

Features to look out for include:

  • Due dates: Communicate expected delivery dates.  
  • Time estimates: Make capacity decisions based on how much time each task or project is expected to take. 
  • Time tracking: Measure productivity with accurate time consumption data for each team member. 

1. Due Dates

a. MeisterTask

In MeisterTask, you can set the Start and End dates to assign Due dates to your Tasks directly from your In-task Calendar. 

These Due dates are visible on your Project Board, and when a Task is due, it’s highlighted in orange with a “Due Today” Label.

b. Easy Project

Besides the usual functionality to add, edit, and update due dates on all tasks, Easy Project prevents users from setting the due date of a task after the milestone date.

2. Time Estimates

a. MeisterTask

In MeisterTask, you can assign a specific time frame to each Task and Project on the Timeline to specify how long each Task will or should take.

During the planning phase, you can modify the Start and End dates or remove them from the Timeline if the deadlines are tight or priorities change.

b. Easy Project

Add estimated hours for and within your Easy Project tasks and update it as the project progresses.

3. Time Tracking

a. MeisterTask

You can use MeisterTask’s native time tracker, displayed as a Time-tracking Widget on your Dashboard, to track the time you and your team members spend on a Task.

With MeisterTask’s Time Tracker, you can:

  • Enable and Disable time tracking for specific Projects 
  • Easily start and stop the Time tracker for individual Tasks 
  • View time-tracking information in the background via Line graphs or Tables 
  • View each team member’s Time Slips as time is recorded transparently
  • Manually add/ edit your recorded time
  • Export time tracking data in CSV or Excel format

b. Easy Project

Easy Project allows you to track time spent on different tasks and project activities in two ways:

  • Use the in-built Stopwatch (aka Task Timer) to track time.
  • Enter the time you spent on different tasks in daily and weekly timesheets.

C. Reporting

What you can’t measure, you can’t improve. 

Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.  

Armed with these insights, your team can stay ahead of the curve no matter the situation. 

Expect better resource management, superior deadline compliance, and a more focused and decisive team.

Features to look out for include:

  • Goals and milestones: Record targets for the whole team to see and work towards.
  • Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
  • Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio. 

1. Goals & Milestones

a. MeisterTask

MeisterTask has no native goals and milestone tracking feature.  

b. Easy Project

Milestones indicate notable developments or major phases throughout the course of your project. 

A milestone can have any of these three statuses:

  • Open: You can assign tasks to it, and it is shown on the project roadmap.
  • Locked: You can’t assign tasks to it anymore, but it is shown on the project roadmap.
  • Closed: You can’t assign tasks to it, and it isn’t shown on the project roadmap.

2. Dashboards

a. MeisterTask

The MeisterTask Dashboard is the central hub for managing your Tasks and Projects. 

The Sidebar, positioned on the left of the Dashboard, lists all your current Projects (excluding Guest projects) and lets you:

  • View your Active Projects 
  • Filter Projects
  • Create New Projects
  • Organize your Project list into Groups
  • Import Projects
  • Access your Agenda
  • Generate Reports 
  • Open MeisterNote

You can also customize your Dashboard by changing the background and reordering the arrangement of your Projects on the Dashboard.

b. Easy Project

Get real-time, visual overview of project health, progress, team performance, and more through personal dashboards. 

Every user can access a customized personal dashboard that shows details like:

  • Tasks assigned to you
  • Projects you’re a part of
  • Time report
  • Variety of graphical outputs, reports, and gauge diagrams

Here are the different types of dashboards in Easy Project, depending on your role in the company: 

  • Portfolio Manager Dashboard
  • Project Manager Dashboard
  • Project Team Member Dashboard
  • CEO Dashboard
  • Dashboard for Product Owners and Scrum Masters
  • Team Leader Dashboard

3. Gantt Charts

a. MeisterTask

MeisterTask offers a feature called Timeline, which works like a Gantt chart.

Using the Timeline feature, you can:

  • Visualize Projects and Tasks in a calendar-based format
  • Add/edit Task Start and End dates
  • Assign Tasks to your team members
  • Monitor your Task and Project Status in the workflow

b. Easy Project

Visualize your project progress and schedule tasks in Easy Project’s Gantt-style View. 

You get a Gantt chart on both the project level (the workspace of team leaders, project owners, and assignees) and global level (the workspace of CEOs and business owners). 

A Gantt chart will let you: 

  • Restructure your project by rearranging tasks and subtasks with the easy drag-and-drop functionality.
  • Easily adjust the duration of tasks by pulling the start or end of the bar in the Gantt chart.
  • Create relations between tasks to ensure the correct workflow. 
  • View project milestones. 
  • Identify key tasks and project baselines

D. User Management

Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!

How do you do this?

Look for software that knows what different team members need and helps you deliver the right experience. 

Features to look out for include:

  • User groups: Create internal teams representing various departments, functions, or projects. 
  • Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns. 
  • Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data. 

1. User Groups

a. MeisterTask

In MeisterTask, admins can create User Groups within their teams. 

If you have a large team, you can create User Groups to share Projects and Notes with specific departments, regional offices, leader groups, teams, or sub-teams within your organization. 

You can also send messages to multiple users in a group by using ‘@-mentions’ to tag a User Group.

b. Easy Project

Easy Project has over 15 predefined user types (under different role levels), including:

  • Director Roles Level
    • CEO
    • CFO
    • Sales Director
  • Management Roles Level
    • Project Manager
    • Portfolio Manager
    • Scrum Master
    • Team Leader
    • Resource Manager
    • Help Desk Manager
  • Executive Roles Level
    • Team Member
    • Sales Account
    • Help Desk Operator
  • External Roles Level
    • Client 
    • External Worker
    • Anonymous

Additionally, you can create a new user type from scratch and make it a default user type.

2. Permission Levels

a. MeisterTask

In MeisterTask, you can assign different Roles and Permissions to collaborators on your Projects to decide which users can access certain privileges and restrict the others. 

There are five Roles with different Permission levels in MeisterTask:

  • Project Administrator: Has complete control over Tasks and Projects.
  • Project Member: Can change Task settings but not Project settings.
  • Guest: Has limited access and can only see Tasks assigned to them or Tasks they are mentioned in.
  • Commenter: Can view Projects and add Comments but can’t make changes.
  • Viewer/Read-only: Can only view Projects and read Comments without editing rights.

b. Easy Project

Easy Project has two types of permissions — global permissions and project permissions. 

Individuals (usually CEOs and senior project managers) with global permissions can perform specific actions across all projects, like create and edit projects, decide who can view/manage global sprint and Scrum board, etc. 

Individuals with project permissions can perform specific actions within a particular project they have been assigned to, such as select who can view attachments on a project, manage who can create and edit checklists, etc.

3. Guest Users

a. MeisterTask

In MeisterTask, you can collaborate with external users by assigning them a ‘Guest Role’. 

Guests have limited access and can only edit and view the Tasks that have been assigned to them or Tasks they are mentioned in. They can:

  • Update Task descriptions
  • Add Attachments
  • Create Checklists
  • Add Comments
  • Assign Tasks
  • Mark Tasks as Done

However, Guests can’t remove Task Watchers. Plus, all Project details are hidden from them to ensure external collaborators don’t get access to sensitive information.

b. Easy Project

All guest users or members in the External Role Level (client, external worker, anonymous) can access a customized dashboard and user menu to view all the latest work updates or project details. 

Guest users aren’t included in the Budgets plugin, though. This implies that their time spent working on any Easy Project task isn’t automatically converted to money for billing or invoice purposes.

E. Collaboration

In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!

A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc. 

But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.). 

The trick is to balance ‘informing everyone’ with ‘over-communicating.’ 

The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal. 

Features to look for include: 

  • Comments: Simple ways to send feedback or discuss a task or project. 
  • Threads: Keep all relevant comments in a single thread. 
  • Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them. 
  • Sharing tasks: Share tasks with relevant team members for efficient collaboration.
  • File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation. 
  • Notifications: Customize how team members receive notifications.

1. Comments, Threads, & Tagging

a. MeisterTask

The Comments section in MeisterTask lets you communicate and share Task-related information with your team members. 

You can add Comments to exchange ideas, link attachments, and notify team members of important updates by mentioning them using the ‘@ key’.

You can also reply to Comments by other users in a thread, add an Emoji reaction, or Edit and Delete your Comments. 

b. Easy Project

Easy Project lets you add comments to project items like tasks and subtasks.

In the Quick task editor, you can view these comments.

2. File Management

a. MeisterTask

MeisterTask allows you to attach files or notes to any Task by dragging and dropping them in the Task window. This makes it easy to share documents with collaborators.

You can also mark these attachments as ‘favorites’ or share them with other users to ensure everyone can access the necessary information.

You also have the option to rename, download, or delete your files. 

b. Easy Project

Attach files to tasks, view existing files, and manage attached task files to keep all task-related information organized in one place.

View details about the added files in the task journal (history).

3. Notifications

a. MeisterTask

In MeisterTask, you can receive In-app and Email Notifications to stay up to date on your Project or Task progress.

You’ll receive an In-app Notification when:

  • You’ve been invited to collaborate on a Project
  • You’ve been assigned a New Task
  • You’ve been Tagged on a Comment or Checklist item by another user 
  • A Task you’re watching has been modified
  • A Checklist item has been added to your assigned Task
  • Another user leaves a Comment on a Task you were assigned to or are monitoring.

b. Easy Project

Users can view project and task-related notifications in the “Overall activity” view of a project. The admin chooses what kind of updates and notifications should be displayed here.  

The admin or owner can also select actions for which users receive email notifications, such as:

  • Task updated
  • Document added
  • Status updated
  • Milestone updated, and more. 

Additionally, you can customize the header/footer of your email notifications to include details such as project name, social media handles, etc.

F. Customer Support

Individual users in smaller teams often face a steep learning curve with most project management software. 

In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.

However, customer support is just as crucial for larger teams. 

Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.

With adequate customer support, you can:

  • Derive maximum value from the app with the help of professional guidance whenever required
  • Ensure your team is making full use of all the features you’re paying for
  • Learn from case studies of other teams using the same software
  • Expand your use cases with time
  • Learn about the features your team uses the most and avoid spending on those you don’t need
  • Solve minor issues on your end by going through help resources
  • Get hands-on support when you get stuck
  • Keep a record of all your complaints and feedback for the platform to aid future buying decisions
  • Send feedback to the app’s developers so they can design the features you most desire

Features to look for include: 

  • Detailed knowledge bases and documentation to aid DIY solutions to common issues
  • Case studies, templates, guides, and other resources
  • Easy access to resources for all types of users — free or paid
  • Async support executives to cover for the time difference
  • Live agents who can respond via chat or phone 
  • Screenshots and recordings to display how the tool works
  • Translations to resources in other languages, if needed

MeisterTask

  • MeisterTask Academy: Informative courses and videos to improve productivity
  • Tutorial Videos: Quick YouTube tutorial videos on the basics of how MeisterTask works
  • Communities: An interactive community of 5000+ MeisterTask users
  • Help center: Find answers and get details about all tool features
  • Customer support: Contact the support team via email or phone, ask questions in the Meister community, and get expert consultations

Easy Project

  • Custom design: Helps create a personalized login page for your company that aligns with your branding. 
  • FAQ: Answers some of the most burning questions any new user would have. 
  • Knowledge base: In-depth support pages explaining the ins and outs of the tool and its numerous features. 
  • Implementation: Lets you connect with Easy Project’s consultants to set up the system while saving your precious time and
  • resources. 
  • Training center: Quick online guides and videos that educate you about the tool’s best features. 
  • Onboarding session: Free sessions of less than an hour to help you navigate Easy Project like a pro from day one.
  • Customer support: Free (onboarding manuals, knowledge base, email support, etc.) and paid (hotline, in-app live chat, etc.) customer support plans.

G. Platforms Supported

Distributed and field teams might not always be armed with laptops or computers. 

But that doesn’t mean productivity has to stop.

With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.

More reason to look into this?

If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices. 

With support for all types of apps, you can:

  • Ensure uniform access irrespective of device type
  • Save on the cost of buying the same types of devices for the whole team
  • Give all team members a chance to log work from anywhere, anytime

Features to look for include: 

  • App support for the latest Mac, Windows, iOS, and Android versions.
  • Maximum coverage for all key features across devices

MeisterTask

  • Browser: Google Chrome, Mozilla Firefox, Safari, Opera, Microsoft Edge
  • Desktop: MacOS (10.9 Mavericks+), Windows (7+)
  • Mobile: iOS (15+), Android (8.1+)

Easy Project

  • Browser: Firefox, Chrome (Desktop and Android), Opera, Safari, Microsoft Edge
  • Desktop: Mac, Windows, Linux
  • Mobile: iOS, Android

H. Pricing

Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization. 

But the confusing combination of features and numbers on pricing pages can make it difficult to choose. 

Here are some easy tips for starters.

If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases. 

However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially. 

Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible. 

MeisterTask Pricing

MeisterTask has the following pricing plans:

  • Basic (free forever): Basic task management features for one user, lets you add unlimited team members, access customizable Project Boards, etc.
  • Pro ($8/per user/month): Everything in Basic plus External sharing, unlimited Projects and Notes, Agenda, unlimited Integrations, Automations, Private Projects, etc.
  • Business ($14.50/per user/month): Everything in Pro plus Subtasks, Timelines, Roles and Permissions, Custom Fields, Priority email/phone support, and Security restrictions.
  • Enterprise (Contact sales for pricing): Everything in Business plus Tailored pricing options, dedicated Account Manager, personalized Onboarding Assistance, etc.

Easy Project Pricing

Easy Project has the following pricing plans:

  • Free trial: 30-day free trial
  • Essentials ($5.90/user/month): Unlimited projects, Gantt chart, Time tracking, WBS & Mind maps, Custom reports, and more
  • Business ($11.90/user/month): Everything in the Essentials Plan plus Attendance Management, Dashboards & Reports, Project Budgets, and Test Cases
  • Platform ($23.90/user/month): Everything in the Business Plan plus SLA management, Alerts, Reporting, and KPI
  • Enterprise (Contact sales for pricing): Everything in the Platform Plan plus High availability cloud solution, Hybrid infrastructure, Custom domain, and Risk Management

I. Best Suited To

Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable! 

In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too. 

So make sure you’ve covered all bases in your research when picking project management software for your team. 

One way to do this is to check what types of teams your choice serves best. 

For instance, what works for a small software development team might not suit a large marketing agency. 

When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.

MeisterTask Verdict

MeisterTask is a Task and Project management tool known for its intuitive interface and flexible task organization system.

Its strength also lies in its user-friendly interface, extensive Integrations, Automations, and task management features like Kanban Boards, Checklists, Priorities, etc.

However, while MeisterTask excels in these areas, it does have its limitations.

MeisterTask may not be the best choice for complex projects as it lacks a native goal and milestone tracking feature, making it difficult to track project goals and task milestones. Additionally, it limits collaboration since you can only assign one user per task, restricting teamwork across users or teams.

The most commonly reported shortcoming of this tool is that most of its advanced features aren’t available for users who don’t use Business and Enterprise subscription plans. 

Some of these features include:

  • Subtasks 
  • User Groups 
  • Timelines
  • Roles and permissions
  • Templates
  • Exporting time data in CSV and Excel format 
  • Customer support (via phone and email) 

This restricts user’s functionality and isn’t a budget-friendly choice for smaller teams or individuals with limited budgets. 

So, before deciding on MeisterTask, consider your project needs and budget to see if it’s a good match for your team.

That said, even with its limitations, MeisterTask stands out as a user-friendly and comprehensive project management solution, making it a strong contender in the project management space.

Easy Project Verdict

Easy Project fits any project management methodology, from Waterfall to Agile. 

Besides smooth management with Kanban boards, it gives you access to project planning functionalities like Gantt charts, WBS, resource management, time tracking, and more. 

The tool has a customizable feature for sending alerts about approaching deadlines, milestone due dates, employees not logging in on time, unresolved checklists in a task, and so on. This helps project managers run a tight ship and ensure nothing slips through the cracks. 

But before adding this project management tool to your arsenal, you should learn more about Easy Project’s downsides.  

The tool lacks automation functionalities and integrations with other commonly used tools in the workforce (think Slack, Trello, Salesforce, and more). You’ll have to rely on third-party tools like Zapier to set up and map the integration, making it slightly more expensive and cumbersome. 

Now, that’s something most project managers would rather avoid by choosing another tool that offers tons of native integrations.

On the upside, you can create and use “dynamic filters” to browse vast amounts of data efficiently. These filters are more advanced and powerful versions of standard or default filters in any project management tool.  

How?

You can change the entity for which these filters are applied (tasks, projects, spent time, etc.), name your filter, load an already saved filter, select filtering criteria (such as “Date” or “User Type”), select multiple sorting or grouping criteria, or customize the filter columns (change their order or remove some).

All in all, it’s safe to say that Easy Project is a strong contender in the market of project management tools. While it may take you a while to become familiar with the tool, there’s no stopping you once you do!