Favro and QuickBase are two of the most popular project management tools available today.
But how do they stack up against each other?
Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?
Discover all the answers in our detailed comparison guide.
A. Project and Task Management
Get. Things. Done.
You and every project manager likely live by those words.
It’s also the heart and soul of any project management software.
This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.
Features to look out for:
- Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc.
- Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
- Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item.
- Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
- Checklists: Quick to-do lists for each task so things don’t fall through the cracks
- Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects.
- Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams.
- Priorities: A way to communicate the urgency level of each task, subtask, or project.
- Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.
1. Project Structure / Hierarchy
Organize your workflow within the Favro work hierarchy as follows:
Workspaces > Collections > Lists (Backlogs) > Boards > Cards
- Workspaces: Groups of collections, teams, projects, etc.
- Collections: Distinct spaces for teams, projects, clients, locations, etc.
- Lists (Backlogs): A prioritized view of all the tasks related to a particular project or client.
- Boards: A drag-and-drop kanban-style look at the work, workflow, and progress of items in a list.
- Cards: Individual tasks or work items that provide assignees details and an area to discuss progress.
In Quickbase, the general hierarchy of information is as follows:
Apps > Tables > Records > Fields
- Apps: Quickbase aims to let you build or customize your own project management apps, which are collections of tables, dashboards, and reports summarizing projects and tasks.
- Tables: Tables are like spreadsheets or databases for capturing project and task information, which you can then use to create dashboards and reports.
- Records: A record is a row on a table. In a project management app, it represents an individual project or task.
- Fields: Fields are table columns that contain a type of information (E.g., project name, assignee, due date, etc.)
Tables can also be tied together using table-to-table relationships. For example, a table listing your projects can include a field that collects information from a table of tasks. A formula could summarize the number of tasks in each project or the number in each task status.
Favro offers five handy ways to view your work:
- Kanban: A left-to-right flow of work that organizes cards by task status, allowing users to drag and drop cards as they move through the project stages.
- Sheet: A table-style overview of all cards and their crucial fields (E.g., Owner, priority, status, etc.).
- Timeline: A way to oversee task scheduling and work towards goals.
- Cards: Allows you to prioritize cards and break down goals into actionable steps
- Charts: Set up charts to visualize data like the number of cards compared to available time, bottlenecks, and efficiency over time. Save your charts for regular use.
When you open a table in a Quickbase app, the default homepage view will display all fields and records as a table. But you can create reports that function as different views. You can also set any report as the table home page.
Report types include:
- Tables: Create a focused table, selecting columns to show, sorting and filtering records, and adding formulae.
- Kanban: Group tasks by stage and select the fields, filters, and sorting you want to apply.
- Grid edit: This function makes the entire table editable at once so you can add, modify, or delete multiple records easily.
- Summary: Create field summaries with calculations like percentages, counts, averages, etc.
- Map: Display addresses and locations from your table in a map.
- Calendar: Use a date field (E.g., start dates or due dates) to create a task calendar and choose what information you want to display for each calendar item.
- Timeline: Select start and end date fields to display tasks on a timeline.
- Stacked Bar
- Horizontal Bar
- Horizontal Stacked Bar
- Line and bar
3. Tasks & Subtasks
Favro represents tasks and subtasks as cards. You can also create cards as “child items” under a parent card to indicate smaller work items required to progress a larger task.
When setting up a card, you can add details like:
- Relationship to other cards, statuses, boards, lists, or collections
- Task description
- Task status
- Members (assignees)
- Fields and custom fields
- Bullet lists
You can set up tasks as records using fields to include specific details.
Quickbase offers 27 different field types, all of which are multipurpose (E.g., you can use a date field for start dates, due dates, and more). They include:
- Single and multi-line text
- Dates and Times
- Phone Numbers
- File attachments
Quickbase doesn’t offer a native way to create and organize subtasks.
Create custom statuses for lists or boards to outline the workflow of your projects and processes.
While Quickbase doesn’t offer a dedicated status field, you can easily create one using the dropdown field type and inputting your desired task stages.
Add checklists to cards to remind assignees of crucial steps. You can mention specific members in checklist items to indicate responsibilities.
Additionally, if a checklist grows too long, you can convert the checklist or any individual list items into cards.
To create a checklist for tasks in Quickbase, you’ll need to create a field with a checkbox for each checklist item.
6. Task Templates
Recreate your best processes by templatizing your existing cards, boards, lists, or collections.
Templatized cards can retain detail fields like time estimates, assignees, dates, checklists, etc. You can set a card template as the default for any new cards created in a certain board or list.
Creating a task in Quickbase is, by nature, templatized. When you create a new table, Quickbase automatically creates a form that users can fill in to add new records. Each record in a table will include the same fields each time.
Additionally, Quickbase Exchange provides a collection of prebuilt apps, many of which are already populated with tables, forms, sample data, and reports. These can serve as customizable table and record templates.
Assign cards to members individually or create member Groups and assign cards to a whole team at once.
Set assignees for tasks using a user field.
Favro doesn’t have any default priority levels. However, you can easily create them using Custom Fields. Doing so will display a new column in a list and a Field on a card with your custom priority markers in color-coded bubbles. You can then sort and filter your boards and lists by card priority.
Quickbase doesn’t provide a ready-made priority field. However, you can create one using the dropdown field type and inputting your desired priority levels.
With Favro, you can create automation rules consisting of Triggers and one or more Actions. Alternatively, browse a library of pre-made automation templates.
Automations in Quickbase are called pipelines or workflows. The pipelines designer provides a flow chart-style visual space to craft automations composed of trigger events, actions, and loops.
B. Time Management
Time is money for a reason.
The right software can be the difference between pinching pennies and raking in the big bucks.
Effective project management software offers effortless time management features to help you befriend the clock.
With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease.
Features to look out for include:
- Due dates: Communicate expected delivery dates.
- Time estimates: Make capacity decisions based on how much time each task or project is expected to take.
- Time tracking: Measure productivity with accurate time consumption data for each team member.
1. Due Dates
Use the Timeline field on cards to set start and due dates for tasks. These will link to the Timeline View.
Set due dates and any other significant project dates simply using a date field.
2. Time Estimates
When you create a card, you can set a time estimate as a guideline for members. Additionally, set a billable rate to include a budget for tasks.
Add time estimates to tasks by including a duration field. This field type allows you to format durations as seconds, minutes, hours, days, weeks, and smart units (E.g., “120 mins” formats as “2 days”).
3. Time Tracking
Favro doesn’t have a native time-tracking feature. However, it does offer task timesheets, on which members can manually fill in the time they spent working on the task.
Quickbase doesn’t include a native time-tracking feature.
What you can’t measure, you can’t improve.
Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.
Armed with these insights, your team can stay ahead of the curve no matter the situation.
Expect better resource management, superior deadline compliance, and a more focused and decisive team.
Features to look out for include:
- Goals and milestones: Record targets for the whole team to see and work towards.
- Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
- Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio.
1. Goals & Milestones
Setting up goals in Favro is all about your backlog (lists). Here, you’ll create parent and child tasks, breaking work down into bite-sized chunks to help you progress toward your goals.
You can track goal progress with the Advanced Progress Management feature, which displays completion percentage bars on your lists. You can choose to measure completion by task status or card checklist completion.
Quickbase doesn’t offer a goal-setting feature, but it does have native date-based milestones. You can set these up by creating a checkbox field in a table, naming it “Milestone”, then navigating to a timeline report and choosing your milestone field from the milestone dropdown.
These will display as diamonds on the timeline view, representing the end dates of tasks you checked in the table.
In Favro, you can set up custom dashboards to gather data from multiple boards and collections and see visual representations using widgets.
The widgets include:
- Pie charts
- Bar charts
You can choose the specific fields from the sources you’d like displayed (E.g., create a pie chart of cards by task status) — and add filters (E.g., filter the pie chart for a particular member).
Favro also allows you to duplicate, export, and share dashboards.
With Quickbase, you can create a dashboard for apps using reports as widgets. From the customization settings of your app homepage, you can drag and drop widgets anywhere on the page. Here, you can select reports and charts you have made for any of your tables to display on the dashboard.
Additionally, you can create distinct or duplicate apps for different teams and display a different app dashboard for each. This way the right people see the right data on their front page.
For example, a manager dashboard might display information about overdue tasks and table changes while regular employees see a Kanban report.
3. Gantt Charts
Favro’s Timeline View functions as a Gantt chart feature, allowing you to:
- Create cards on the timeline
- Add members to cards
- Customize card fields
- Manage card attachments
Quickbase’s Gantt feature enables you to:
- View the dates from a table in a timeline format.
- Drag to move start and end dates.
- Visualize dependencies.
- Conduct what-if analysis (The “Critical Paths” feature allows you to make experimental changes without affecting the tables to see how it will affect the timelines).
- Compare actual project dates to original baselines.
- Trigger actions in pipelines.
D. User Management
Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!
How do you do this?
Look for software that knows what different team members need and helps you deliver the right experience.
Features to look out for include:
- User groups: Create internal teams representing various departments, functions, or projects.
- Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns.
- Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data.
1. User Groups
Depending on your permission settings, administrators or members can create groups of people representing different teams, departments, skills, etc.
Group owners and admins can assign roles to group members. You can assign a group a card, board, list, or collections in one click as if it were an individual member.
Create user roles by entering an app’s settings and clicking “New” next to Roles. Here, you can name and describe the user group, then select the permissions you want it to have for all of your tables.
The permissions include whether users can:
- Invite users to the app
- Edit the app’s structure and permissions
- View a table
- Modify a table
- Add and delete information in a table
- Edit fields in a table
You can also set a homepage for a specific user group with their own dashboard and crucial reports. Their homepage will also only display links to tables you’ve set as visible to the group.
2. Permission Levels
Favro’s permission settings allow you to:
- Set collection visibility to Private (invite only), Organization (visible to all in the organization), or Public (visible to anyone with a link).
- Select collection owners who can manage members, tasks, and settings.
- Choose whether members can configure, rename, archive, or delete boards and lists.
- Decide whether members or guests can add or edit cards.
- Choose what types of visibility members can set on collections.
Quickbase includes the following built-in administrator permission levels:
- Realm admin: Manages security and billing settings. Most realm admins are also account admins.
- Full management account admin: Hold far-reaching permissions for managing users, roles, apps, account plan, and pipelines.
- Support-level account admin: Similar to full management admins but with limitations on changing the account plan, transferring or removing apps, and setting apps to public.
- App admin: Can make changes to app structure, including modifying tables, forms, and fields.
- App manager: A single user with app admin privileges and the ability to transfer or delete apps.
Non-admin user permissions will be determined by their role settings.
3. Guest Users
When you set boards or collections to Public and share links with external parties, they can visit as guests. Additionally, when you share boards, you can specify a view (E.g., timeline or sheet) that you would like guests to see when they follow the link.
Guest users won’t be able to see or access any other view, board, or collection in the workspace if they don’t have a link. You can choose whether guests can open cards and leave comments.
If you want to manage guests as if they were full members, you can convert guests to External Members.
In Quickbase, a “guest user” is one that an admin of the appropriate level has neither approved nor denied from entering a realm.
This status allows guests to enter a realm but limits them from viewing any apps marked for approved users only. They can also only view apps that an app manager has invited them to.
In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!
A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc.
But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.).
The trick is to balance ‘informing everyone’ with ‘over-communicating.’
The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal.
Features to look for include:
- Comments: Simple ways to send feedback or discuss a task or project.
- Threads: Keep all relevant comments in a single thread.
- Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them.
- Sharing tasks: Share tasks with relevant team members for efficient collaboration.
- File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation.
- Notifications: Customize how team members receive notifications.
1. Comments, Threads, & Tagging
Each Favro card has an activity feed showing actions taken and conversation threads. Here, you can leave comments, reply, mention others, and assign tasks.
Aside from using a text field to leave a note on a table record, Quickbase has no native features for hosting threaded discussions or tagging users in a conversation.
2. File Management
To any card, you can attach images, files, and other cards or boards so assignees have all the resources they need to work productively.
The file attachment field allows you to include attachments in various formats.
The field settings include:
- Setting the field as required or not
- Open links in a new window or not
- Allow link access without signing in or not
- Display links with the filename or a custom anchor text
- Show image thumbnails or filenames
- Set text wrapping
- Limit field access by role
- Include or exclude the field in searches, reports, and filters
- Save entries for reuse in other records or not
- Add a help icon and text explaining the field’s purpose
Each Favro card has its own activity feed. Mentioning or assigning others will send them a notification in the feed accessed on the app’s top bar.
If you’d like to receive notifications for all card activity, you can “follow” the card.
card activity will also display on the backlog with badges indicating mentions, edits, moved cards, and collection changes.
Quickbase doesn’t send or display notifications in-app. You can set up trigger conditions in pipelines to automate notifications when a record is added, modified, or deleted.
Furthermore, you can set up subscriptions (reports sent daily, weekly, or monthly) and reminders (emails sent a set number of days before a date in a field).
When creating notification triggers, you can choose to send notifications (via email or other channels) to an individual user, a group (role), or a list of users.
Its main notification channel is email, but it can send via channels like:
- Microsoft Teams
- Twilio (SMS)
F. Customer Support
Individual users in smaller teams often face a steep learning curve with most project management software.
In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.
However, customer support is just as crucial for larger teams.
Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.
With adequate customer support, you can:
- Derive maximum value from the app with the help of professional guidance whenever required
- Ensure your team is making full use of all the features you’re paying for
- Learn from case studies of other teams using the same software
- Expand your use cases with time
- Learn about the features your team uses the most and avoid spending on those you don’t need
- Solve minor issues on your end by going through help resources
- Get hands-on support when you get stuck
- Keep a record of all your complaints and feedback for the platform to aid future buying decisions
- Send feedback to the app’s developers so they can design the features you most desire
Features to look for include:
- Detailed knowledge bases and documentation to aid DIY solutions to common issues
- Case studies, templates, guides, and other resources
- Easy access to resources for all types of users — free or paid
- Async support executives to cover for the time difference
- Live agents who can respond via chat or phone
- Screenshots and recordings to display how the tool works
- Translations to resources in other languages, if needed
- Support Articles: Pages providing written guidance and information on Favro’s features.
- Favro Fanatics: A Facebook page for community engagement and support.
- Video Tutorials: Short how-to videos explaining features and answering FAQs.
- How-To Videos: Longer, more detailed videos explaining specific advanced features and processes.
- Courses: Agility certifications users can attain through self-study or live training courses.
- Quickstarts: Paid onboarding sessions to quickstart enterprises, game studios, and SaaS companies on Favro.
- “Learn From Leaders” Podcast: Conversations with SaaS and Game industry leaders
- Contact Support: You can do this via the chatbot, email, or booking a meeting through Calendly.
- Quickbase University: Course with video guides to developing your first app
- Help Center: Written and video guides to Quickbase’s main processes and features
- Qrew: Community support forums
- Office Hours: A weekly webinar where you can ask an expert questions
- Customer Support: Contact support to receive a response within one business day
- Video Demos: A collection of short video tutorials
- Resource Center: A selection of blog posts, ebooks, on-demand webinars, and case studies
- Training: A center for live training sessions, self-training videos, and certification courses
G. Platforms Supported
Distributed and field teams might not always be armed with laptops or computers.
But that doesn’t mean productivity has to stop.
With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.
More reason to look into this?
If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices.
With support for all types of apps, you can:
- Ensure uniform access irrespective of device type
- Save on the cost of buying the same types of devices for the whole team
- Give all team members a chance to log work from anywhere, anytime
Features to look for include:
- App support for the latest Mac, Windows, iOS, and Android versions.
- Maximum coverage for all key features across devices
- Browser: Google Chrome, Firefox, Microsoft Edge, Safari
- Desktop: Mac, Windows, Linux
- Mobile: iOS, Android
- Browser: Google Chrome, Safari, Firefox
- Desktop: Windows, MacOS, Chrome OS,
- Mobile: iOS, Android
Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization.
But the confusing combination of features and numbers on pricing pages can make it difficult to choose.
Here are some easy tips for starters.
If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases.
However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially.
Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible.
Favro’s pricing plans are structured as follows:
- Free trial: A 14-day free trial of the Lite or Standard plan
- Lite ($6/user/month): Five collections, unlimited boards, limited storage, 25 automation actions.
- Standard ($8/user/month): Everything in Lite plus unlimited collections and storage and up to 5,000 automations.
- Enterprise (Contact sales for pricing): Everything in Standard plus timesheets, 24-hour support (weekdays), and SAML SSO.
Quickbase has the following pricing plans:
- Free trial: 30-day free trial
- Team ($35/user/month billed annually): 20+ users, access to templates and personalized dashboards
- Business ($55/user/month billed annually): 40+ users, access to everything in Team plus custom branding, Gantt charts, and SAML SSO
- Enterprise (Contact sales for pricing): Everything in Business plus advanced data encryption and security.
I. Best Suited To
Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable!
In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too.
So make sure you’ve covered all bases in your research when picking project management software for your team.
One way to do this is to check what types of teams your choice serves best.
For instance, what works for a small software development team might not suit a large marketing agency.
When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.
Favro is a versatile project management platform for agile teams, game development, software and SaaS projects, and enterprises.
Compared to other development-focused PM tools, Favro is fairly user-friendly, with intuitive navigation and features. However, the relative simplicity may limit companies with complex processes.
On one hand, this tool offers commendable controls for overseeing large teams — facilitating collaborative work-sharing, monitoring project progress, and safeguarding confidential information.
On the other hand, some of its features seem underdeveloped compared to more established PM platforms. For example, it has only a handful of views, limited dashboard widgets, no native time tracking, and sparse options for assigning comments or checklist items as actionable tasks.
So, it’s missing some advanced features you might need for a large-scale operation and also doesn’t offer a free plan like you would expect to see for tools targeted to SMEs.
Nonetheless, this tool serves as a reliable organizational hub for small or large companies. While it’s not as feature-rich as some of its counterparts in the software world, Favro is flexible and easy to learn, making it a worthy contender.
The Favro team does take feature requests and is constantly updating and adding features, so we think it’s one to watch.
Quickbase feels more like using spreadsheets or databases, familiar to people comfortable with software like Excel or Access.
Its versatility shines through its tables and fields, which can be used to host and manage a wide array of data and project types.
However, its drawbacks are notable.
Quickbase presents a steep learning curve and an unintuitive interface. It lacks native communication and collaboration features to discuss work in context. Its notification system feels archaic, relying heavily on manual setup and email, which can be a recipe for a chaotic inbox and scattered communication.
Then there’s the cost — It’s extremely pricey compared to many of its industry counterparts. At the lowest tier and minimum user count, it’ll run you $8,400 a year (more if you pay monthly).
So, we don’t recommend Quickbase if you’re looking for a modern interface, automated in-app notifications, and organized collaborative discussions. It’s also not ideal for small teams.
That said, if you’re used to old-school software and want to switch to the cloud to expand your team across locations, Quickbase might suit you.
This is especially true if you need visibility into work but don’t require a lot of discussion to complete tasks (i.e., your team members work fairly independently). For example, at a construction or manufacturing company, crucial discussion often happen on site and teams mainly need a way to document work items and progress.