ClickUp vs Nifty: 2024 Comparison

ClickUp and Nifty are two of the most popular project management tools available today.

But how do they stack up against each other?

Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?

Discover all the answers in our detailed comparison guide.

A. Project and Task Management

Get. Things. Done. 

You and every project manager likely live by those words.

It’s also the heart and soul of any project management software. 

This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.

Features to look out for:

  • Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc. 
  • Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
  • Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item. 
  • Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
  • Checklists: Quick to-do lists for each task so things don’t fall through the cracks 
  • Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects. 
  • Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams. 
  • Priorities: A way to communicate the urgency level of each task, subtask, or project. 
  • Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.

1. Project Structure / Hierarchy

a. ClickUp

Organize your workspace with the help of an easy-to-understand Hierarchy. 

Workspace > Space > Folder > List > Task > Subtasks

  • Workspace: The team that your ClickUp account is affiliated with
  • Space: Various categories, each representing projects, teams, high-level initiatives, clients, etc. 
  • Lists: A collection of tasks within a particular category under a Space. 
  • Folders: Optional ways to zip various Lists together so you can spot them easily. 
  • Tasks: Actionable deliverables that can be assigned to individuals or teams. 
  • Subtasks: Granular action items within each task with the option to create nested subtasks. 

 

b. Nifty

Find everything on Nifty by navigating this easy-to-understand hierarchy:

Workspace > Portfolios > Projects > Milestones > Tasks > Subtasks

    • Workspace: A place for all your work on Nifty
    • Portfolios: A collection of projects grouped by teams, departments, etc. 
    • Projects: Designated spaces to manage and collaborate over Milestones, Tasks, docs, etc. 
    • Milestones: High-level objectives in a project comprising several Tasks
    • Tasks: Single to-dos that can be assigned to individuals or multiple team members
    • Subtasks: A breakdown of Tasks into smaller to-dos that comprise them

2. Views

a. ClickUp

ClickUp allows you to see your work with these 11 views:

  • List: Displays all tasks in a Space, Folder, or List, with their crucial details, grouped by task status in a list-based format.
  • Board: Visualize task progression based on status and shift tasks within your workflow by dragging and dropping on a Kanban-style board. 
  • Calendar: Your hub for planning, scheduling, and resource coordination in a calendar format. Sync with your Google Calendar and more.
  • Team: View individual capacity, completed tasks, and Sprint points per person in a box format.
  • Gantt: Use the Gantt view for project planning, time management, and deadline setting.
  • Activity: See a list of activity updates and who did what within a Space, Folder, or List.
  • Timeline: Prioritize, organize, and collaborate seamlessly on projects with an overview of task timelines.
  • Workload: Visualize team capabilities and oversee resources.
  • Mind maps: Create visualizations of workflows, hierarchies, and task Dependencies.
  • Map: A clear visual of task locations, helpful if you have a remote team or clients in different areas.
  • Table: Spreadsheet-style overviews of tasks with custom fields for details like task progress, attachments, priority, and more.

b. Nifty

Work on these six views on Nifty:

Nifty allows you to see your work with these 11 views:

  • List: Shows all Tasks one after the other in a simple list.
  • Timeline: Track the overall progress of a Project by mapping it from Milestone to Milestone. 
  • Calendar: A master view showcasing all Task volumes and due dates.
  • Kanban: A view to move Tasks (represented as cards) easily and facilitate an easy drag-and-drop working style.
  • Swimlane: A Kanban-style display that showcases Tasks across multiple Milestones, allowing you to move them around with drag-and-drop motions.
  • Custom: Apply various filters to sort Tasks and save the particular view for future reference. 

3. Tasks & Subtasks

a. ClickUp

Create Tasks to indicate minute, actionable aspects of the project. 

Add rich detail to each Task with the help of: 

  • Task descriptions
  • Assignees
  • Tags 
  • Due Dates and Time Estimates
  • Checklists
  • Attachments
  • Comments 

b. Nifty

Tasks are the individual objectives within a project that live inside Task Lists and can be assigned to single to multiple assignees. 

Completing Tasks contributes towards completing Milestones.

Edit a task with details like:

  • Descriptions
  • Comments
  • Assignees
  • Attachments
  • Dependencies
  • Statuses
  • And more

Further split a Task into Subtasks, each with its own level of detailing as a Task. Each Subtask has its own set of descriptions, comments, assignees, etc. Completing Subtasks doesn’t contribute to Milestone completion.

4. Statuses

a. ClickUp

Develop Custom Statuses at Space, Folder, and List levels to indicate the team’s workflow. Default statuses include Active, Done, and Closed. You can add as many types of color-coded statuses as you want.

b. Nifty

Nifty offers four default Statuses: To Do, In Progress, Review, and Completed — displayed on all Boards. You can change the Statuses for each Task or Milestone to reflect these. Besides these, users can customize their Board and add more statuses or change their colors.

Moreover, you can use custom statuses to visualize Project-level status too. 

5. Checklists

a. ClickUp

Create a nested Checklist for to-do items within a Task. Assign Checklist items to multiple team members.

b. Nifty

Nifty lets you add multiple Checklists to each Task and Subtask. Marking items on the Checklist reflections completion percentage on a progress bar for each list. 

6. Task Templates

a. ClickUp

Generate Task templates from live Tasks to suit your workflow and save time. Apply these templates to all Tasks in a List. 

Each template can contain:

  • Due dates
  • Attachments
  • Comment attachments
  • Dependencies
  • Priority
  • Time Estimates
  • Assignees
  • Watchers 
  • Task statuses
  • Tags
  • Subtasks
  • Start date
  • Comments
  • Recurring settings
  • Description
  • Custom fields
  • Checklists
  • And more

b. Nifty

Save the layout of any Task or Milestone as a Template that you can reuse and apply to other Tasks or Milestones.

Each template contains fields for:

  • Description
  • Start / Due Date offsets
  • Subtasks
  • Custom Fields
  • Embeds

Once saved, you can customize it further. 

7. Assignees

a. ClickUp

Assign Tasks, Comments, and Checklist items to individual team members, a group of people, or an entire team.

b. Nifty

Nifty lets you assign Tasks, Subtasks, and Portfolios to single or multiple team members. Assigning a Task to a team member will automatically assign its Subtasks to them, too. 

8. Priorities

a. ClickUp

Set tasks to Urgent, High, Normal, and Low Priority levels — visualized by different colored flags on each task.

b. Nifty

Nifty offers four default Priority tags: High, Medium, Low, and Blocked. Besides these, you can create and edit any number of custom Priority tags. 

9. Automations

a. ClickUp

ClickUp natively offers 100+ Automation rules consisting of Triggers and Actions to automate repetitive Tasks. You can also create custom Automations and set up automatic Recurring Tasks.

b. Nifty

Nifty lets you create the following automations:

  • Custom If/Then Workflow Automations
  • Automated Progress Reporting with Milestones
  • Automated Task Assignments based on Task Status
  • Automated Task Grouping

B. Time Management

Time is money for a reason. 

The right software can be the difference between pinching pennies and raking in the big bucks.

Effective project management software offers effortless time management features to help you befriend the clock. 

With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease. 

Features to look out for include:

  • Due dates: Communicate expected delivery dates.  
  • Time estimates: Make capacity decisions based on how much time each task or project is expected to take. 
  • Time tracking: Measure productivity with accurate time consumption data for each team member. 

1. Due Dates

a. ClickUp

Stay ahead of task and project deadlines by adding due dates.

You can add and edit due dates on tasks, subtasks, and entire lists.

b. Nifty

When you set due dates for your Tasks, Nifty will automatically calculate the due date for Milestone based on the duration for all Tasks that comprise it.

Moreover, Tasks Dependent on each other have cascading due dates. This means that when you change the due date for one Task, Nifty automatically changes them correspondingly for the other Dependent Tasks. 

2. Time Estimates

a. ClickUp

You can add a time estimate for how long a task will or should take. However, the workspace owner or admin needs to enable the feature for you to use it.

b. Nifty

Nifty allows you to add Story Points to each Task. Based on them, it automatically sets time estimates for Milestones. Typically 1 point accounts for roughly 1 day of work. 

3. Time Tracking

a. ClickUp

You can use ClickUp’s native time tracker to measure how long each task takes to plan timelines accurately. 

You can also stop the timer to return to the task later and open a detailed log to see who tracked time for a task and when.

b. Nifty

Use Nifty’s native Time Tracker to track time for each individual Task. You can easily edit this tracked time information or add manual entries of the time you worked on each Task.

Users can access detailed Logs of all their recorded time on Nifty. 

C. Reporting

What you can’t measure, you can’t improve. 

Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.  

Armed with these insights, your team can stay ahead of the curve no matter the situation. 

Expect better resource management, superior deadline compliance, and a more focused and decisive team.

Features to look out for include:

  • Goals and milestones: Record targets for the whole team to see and work towards.
  • Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
  • Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio. 

1. Goals & Milestones

a. ClickUp

Goals in ClickUp allow users to visualize and edit Goals and their targets alongside team metrics on Dashboards.

You can:

  • See your Goals’ progress percentages, target numbers, owners, and last update details.
  • Sort, filter, duplicate, refresh, and delete Goals.
  • Control who has access to see your Goals.

b. Nifty

A Milestone in Nifty refers to a collection of Tasks that form a high-level objective in a Project. Which is why they’re also referred to as ‘Task Lists.’ Each Milestone is auto-updated as and when you move around the Tasks that comprise it. 

You can even create Dependencies between various Milestones within a Project. This blocks the Tasks in Dependent Milestones until the preceding Milestone is achieved. 

A step further than this is a Goal. A Nifty Goal lets you track progress across Projects and Portfolios. To set a Goal, you need to select:

  • Progress Source: The Tasks and Lists (Milestones) that make up the Goal
  • Track Metric: Whether the Goal depends on the number of Tasks completed, time tracked, Story Points, or any other Custom Field you decide
  • Target: Whether the Track Metric will dynamically update itself or will need a static (predefined) target

Goals progress as the Tasks within them progress. 

2. Dashboards

a. ClickUp

ClickUp has a Dashboards Hub that allows you to quickly locate and access different Dashboards you’ve created or been invited to.

Create custom dashboards to:

  • Track progress
  • Workloads
  • Time tracked
  • Sprint performance, 
  • Assignees
  • Tables
  • Custom, and more.

Customize them with charts, calculation fields, tables, and embedded external apps (E.g., Figma, YouTube, Google Sheets).

b. Nifty

A Nifty Project Dashboard uses widgets to display the status of Roadmaps, Tasks, Discussions, Docs, and Files in a particular Project. 

3. Gantt Charts

a. ClickUp

ClickUp’s Gantt charts let you: 

  • Create, delete, and edit Tasks and Subtasks on the timeline.
  • Drag and drop to reschedule groups of Tasks.
  • Sort tasks by Assignees, Dates, Priority, and more.
  • Draw lines between Tasks to add and visualize Dependencies.
  • See a progress percentage of completed Tasks compared to Tasks in the group.
  • Select multiple Tasks and edit them simultaneously.
  • Set color codes on your chart by Task Statuses, Priority, or List.
  • Set Milestones and display them as diamonds on your chart.

b. Nifty

Milestones — or a List of Tasks that form a high-level objective in Nifty — can be displayed as a Gantt chart. 

This timeline-style view lets you see the selected Task’s name, due date, and assignees in the sidebar, while the main view gives you a complete overview of where the Task stands in the Milestone. 

D. User Management

Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!

How do you do this?

Look for software that knows what different team members need and helps you deliver the right experience. 

Features to look out for include:

  • User groups: Create internal teams representing various departments, functions, or projects. 
  • Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns. 
  • Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data. 

1. User Groups

a. ClickUp

As a Workspace owner or admin, you can set up Teams that can include a select set of team members — including Guest users. 

You can adjust their permission levels and share Folders, Lists, Tasks, Checklists, Dashboards, Goals, and Docs with the Team in one go. 

Users can also @mention Teams in comments, assign them comments, or add them as watchers.

b. Nifty

Besides the four default user roles, you can create Custom Roles on Nifty and tailor every bit of access they get.

Plus, you can add Custom User Tags to a user’s profile to indicate things like their geography, work shifts, departments, etc. This will help you sort and filter users via tags.

2. Permission Levels

a. ClickUp

Choose to give members access to View only, Comment, Edit, or Full access. Protect important information by making Spaces, Folders, Lists, and Tasks private.

b. Nifty

Nifty offers four default types of user roles:

  • Owner: In charge of billing
  • Admins: Can create Portfolios and Projects, invite other Team Members and Guests, and promote them as Admins 
  • Team Members: Can create Projects and invite other Team Members and Guests to Nifty
  • Guests: Can join only by invite and cannot access anything not shared with them 

Barring a few core functionalities, such as those related to the creation of realms and inviting/removing members, most other permissions are shared across all users on Nifty. 

Team Members predominantly have edit and invite/remove access only to their Projects.

3. Guest Users

a. ClickUp

Collaborate with external users by giving them Guest access and sharing only the most relevant information.

b. Nifty

Guest users on Nifty get access only to the specific Projects shared with them.

E. Collaboration

In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!

A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc. 

But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.). 

The trick is to balance ‘informing everyone’ with ‘over-communicating.’ 

The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal. 

Features to look for include: 

  • Comments: Simple ways to send feedback or discuss a task or project. 
  • Threads: Keep all relevant comments in a single thread. 
  • Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them. 
  • Sharing tasks: Share tasks with relevant team members for efficient collaboration.
  • File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation. 
  • Notifications: Customize how team members receive notifications.

1. Comments, Threads, & Tagging

a. ClickUp

Any ClickUp user (who has comment access to a particular task or item) can leave comments and create threads. Use rich text formatting, @mention to notify people, and react to comments with emojis. 

Additionally, instantly turn comments into tasks by assigning them to team members.

Share links to comments to improve the discoverability of conversations. 

b. Nifty

Team Members can have project-specific discussions on dedicated channels for each Project in Nifty. Here, they can post a message in text, emoji, or GIFs and even react to each other’s messages. 

Nifty discussion channels let you create threads and pin messages too.

2. File Management

a. ClickUp

Attach documents and images to tasks for better task collaboration. 

Add Comments to images, PDFs, and videos. Turn your feedback into Assigned Comments for members to execute as Tasks.

b. Nifty

Nifty’s Files tool lets you upload and manage all relevant files with ease. You can even comment on them directly in Nifty to keep your feedback organized and accessible. 

3. Notifications

a. ClickUp

Stay organized with notifications grouped by nature — E.g., newly created Tasks, Task status changes, Tasks assigned to you, etc. 

Never forget about any notifications. Respond to or Assign Comments, set reminders, copy comment URLs, and more, right from the notification tray.

Customize whether or not (and where) you receive notifications for specific actions.

b. Nifty

Nifty currently offers support for browser push notifications across Chrome. Firefox, Internet Explorer 11, and Microsoft Edge. 

You can change your Nifty notifications to pick and choose what you get notified for.

F. Customer Support

Individual users in smaller teams often face a steep learning curve with most project management software. 

In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.

However, customer support is just as crucial for larger teams. 

Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.

With adequate customer support, you can:

  • Derive maximum value from the app with the help of professional guidance whenever required
  • Ensure your team is making full use of all the features you’re paying for
  • Learn from case studies of other teams using the same software
  • Expand your use cases with time
  • Learn about the features your team uses the most and avoid spending on those you don’t need
  • Solve minor issues on your end by going through help resources
  • Get hands-on support when you get stuck
  • Keep a record of all your complaints and feedback for the platform to aid future buying decisions
  • Send feedback to the app’s developers so they can design the features you most desire

Features to look for include: 

  • Detailed knowledge bases and documentation to aid DIY solutions to common issues
  • Case studies, templates, guides, and other resources
  • Easy access to resources for all types of users — free or paid
  • Async support executives to cover for the time difference
  • Live agents who can respond via chat or phone 
  • Screenshots and recordings to display how the tool works
  • Translations to resources in other languages, if needed

ClickUp

  • ClickUp University: Interactive courses to improve productivity
  • Demos: Quick videos on the basics of working on ClickUp
  • Help Docs: Answers to questions about how the tool works
  • Professional Services: Premium support and hands-on help from the Professional Services team
  • Communities: A global community of other ClickUp users
  • Customer support: 24/7 Live rep, Chat, Email, Help Desk, Phone

Nifty

  • Help Center: A single source for all tool-related questions
  • Change logs: An updated list of all newly released features and updates
  • Support: Live chat and email

G. Platforms Supported

Distributed and field teams might not always be armed with laptops or computers. 

But that doesn’t mean productivity has to stop.

With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.

More reason to look into this?

If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices. 

With support for all types of apps, you can:

  • Ensure uniform access irrespective of device type
  • Save on the cost of buying the same types of devices for the whole team
  • Give all team members a chance to log work from anywhere, anytime

Features to look for include: 

  • App support for the latest Mac, Windows, iOS, and Android versions.
  • Maximum coverage for all key features across devices

ClickUp

  • Browser: Firefox, Chrome (Desktop and Android), Safari, Microsoft Edge
  • Desktop: Mac, Windows, Linux
  • Mobile: iOS, Android

Nifty

  • Browser: Chrome, Firefox, Internet Explorer 11, Microsoft Edge 
  • Desktop: Mac, Windows
  • Mobile: iOS, Android

H. Pricing

Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization. 

But the confusing combination of features and numbers on pricing pages can make it difficult to choose. 

Here are some easy tips for starters.

If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases. 

However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially. 

Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible. 

ClickUp Pricing

ClickUp has the following pricing plans:

  • Free: Unlimited tasks and members, 100MB storage, four views
  • Unlimited ($10/user/month): Everything in free plus unlimited storage, integrations, and dashboards
  • Business ($19/user/month): Everything in Unlimited plus Google SSO, unlimited teams, advanced automations, dashboards, and time tracking.
  • Enterprise (Contact sales for pricing): Everything In Business plus white labeling, enterprise API, and VIP support.

Nifty Pricing

Nifty offers a 14-day free trial, without any credit card. Post this, you can choose from the following pricing plans:

  • Free forever: Unlimited Members, 100 MB storage, up to 2 Projects, along with all Core features
  • Starter ($49 per month): 10 Members, 100 GB storage, 40 Projects, Unlimited Guests and Clients. 
  • Pro ($99 per month): 20 Members, 500 GB, Unlimited Projects, Unlimited Guests and Clients.
  • Business ($149 per month): 50 Members, 1 TB storage, Unlimited Projects, Unlimited Guests and Clients.
  • Unlimited ($499 per month): Unlimited Members, storage, Projects, Guests, and Clients.

I. Best Suited To

Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable! 

In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too. 

So make sure you’ve covered all bases in your research when picking project management software for your team. 

One way to do this is to check what types of teams your choice serves best. 

For instance, what works for a small software development team might not suit a large marketing agency. 

When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.

ClickUp Verdict

ClickUp is a versatile tool most suitable for small to large teams.

The free plan is extensive and doesn’t limit the number of users, which is great for small businesses. Additionally, small teams can significantly expand the tool’s functionality for a very affordable $7/user/month.

The feature-rich tool offers over 15 ways to visualize work, making it suitable for agile teams and complex projects. But it’s also great for organizing text-based communication so your team can talk things through.

Also beneficial are its:

  • Native Docs and whiteboards
  • Goal setting features
  • AI add-on
  • Automations
  • Project templates

All in all, ClickUp is fairly balanced regarding user-friendliness and complexity, but there is still a learning curve for new users.

Moreover, if you’re the only person looking to use the tool, you could try looking for a simpler project management tool to avoid dealing with features you may not use. 

Nifty Verdict

Nifty lives up to its name in more ways than one. 

It’s a fantastic project management tool with a comprehensive feature set that covers most basic to intermediate use cases. A tool for many trades, Nifty packs quite the punch — starting with its multiple views. 

Besides the standard List and Calendar views, a Nifty user can view their tasks in the Swimlane view that pulls information from multiple Milestones/Lists simultaneously. This unique twist on a traditional view allows you to compare progress and multitask like never before!

And then there’s the ability to add multiple Checklists within Tasks, letting you add every intricate detail to each to-do. Finally, users can create as many custom Priority tags as they need.

A few sore points stick out, though. 

For example, many users find the lack of resource allocation, cost-tracking, and visual ideation (mind mapping or whiteboards) features jarring. Moreover, its free plan — allowing just two projects — is extremely limiting to all but the smallest scale of operations. 

However, despite these limitations, features like interactive Gantt charts, time estimates in Story Points, Milestones, and more endear Nifty to Scrum Masters and Agile project managers. 

This is why Nifty remains a versatile project management software that offers tough competition to market leaders.