ClickUp and Favro are two of the most popular project management tools available today.
But how do they stack up against each other?
Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?
Discover all the answers in our detailed comparison guide.
A. Project and Task Management
Get. Things. Done.
You and every project manager likely live by those words.
It’s also the heart and soul of any project management software.
This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.
Features to look out for:
- Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc.
- Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
- Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item.
- Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
- Checklists: Quick to-do lists for each task so things don’t fall through the cracks
- Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects.
- Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams.
- Priorities: A way to communicate the urgency level of each task, subtask, or project.
- Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.
1. Project Structure / Hierarchy
Organize your workspace with the help of an easy-to-understand Hierarchy.
Workspace > Space > Folder > List > Task > Subtasks
- Workspace: The team that your ClickUp account is affiliated with
- Space: Various categories, each representing projects, teams, high-level initiatives, clients, etc.
- Lists: A collection of tasks within a particular category under a Space.
- Folders: Optional ways to zip various Lists together so you can spot them easily.
- Tasks: Actionable deliverables that can be assigned to individuals or teams.
- Subtasks: Granular action items within each task with the option to create nested subtasks.
Organize your workflow within the Favro work hierarchy as follows:
Workspaces > Collections > Lists (Backlogs) > Boards > Cards
- Workspaces: Groups of collections, teams, projects, etc.
- Collections: Distinct spaces for teams, projects, clients, locations, etc.
- Lists (Backlogs): A prioritized view of all the tasks related to a particular project or client.
- Boards: A drag-and-drop kanban-style look at the work, workflow, and progress of items in a list.
- Cards: Individual tasks or work items that provide assignees details and an area to discuss progress.
ClickUp allows you to see your work with these 11 views:
- List: Displays all tasks in a Space, Folder, or List, with their crucial details, grouped by task status in a list-based format.
- Board: Visualize task progression based on status and shift tasks within your workflow by dragging and dropping on a Kanban-style board.
- Calendar: Your hub for planning, scheduling, and resource coordination in a calendar format. Sync with your Google Calendar and more.
- Team: View individual capacity, completed tasks, and Sprint points per person in a box format.
- Gantt: Use the Gantt view for project planning, time management, and deadline setting.
- Activity: See a list of activity updates and who did what within a Space, Folder, or List.
- Timeline: Prioritize, organize, and collaborate seamlessly on projects with an overview of task timelines.
- Workload: Visualize team capabilities and oversee resources.
- Mind maps: Create visualizations of workflows, hierarchies, and task Dependencies.
- Map: A clear visual of task locations, helpful if you have a remote team or clients in different areas.
- Table: Spreadsheet-style overviews of tasks with custom fields for details like task progress, attachments, priority, and more.
Favro offers five handy ways to view your work:
- Kanban: A left-to-right flow of work that organizes cards by task status, allowing users to drag and drop cards as they move through the project stages.
- Sheet: A table-style overview of all cards and their crucial fields (E.g., Owner, priority, status, etc.).
- Timeline: A way to oversee task scheduling and work towards goals.
- Cards: Allows you to prioritize cards and break down goals into actionable steps
- Charts: Set up charts to visualize data like the number of cards compared to available time, bottlenecks, and efficiency over time. Save your charts for regular use.
3. Tasks & Subtasks
Create Tasks to indicate minute, actionable aspects of the project.
Add rich detail to each Task with the help of:
- Task descriptions
- Due Dates and Time Estimates
Favro represents tasks and subtasks as cards. You can also create cards as “child items” under a parent card to indicate smaller work items required to progress a larger task.
When setting up a card, you can add details like:
- Relationship to other cards, statuses, boards, lists, or collections
- Task description
- Task status
- Members (assignees)
- Fields and custom fields
- Bullet lists
Develop Custom Statuses at Space, Folder, and List levels to indicate the team’s workflow. Default statuses include Active, Done, and Closed. You can add as many types of color-coded statuses as you want.
Create custom statuses for lists or boards to outline the workflow of your projects and processes.
Create a nested Checklist for to-do items within a Task. Assign Checklist items to multiple team members.
Add checklists to cards to remind assignees of crucial steps. You can mention specific members in checklist items to indicate responsibilities.
Additionally, if a checklist grows too long, you can convert the checklist or any individual list items into cards.
6. Task Templates
Generate Task templates from live Tasks to suit your workflow and save time. Apply these templates to all Tasks in a List.
Each template can contain:
- Due dates
- Comment attachments
- Time Estimates
- Task statuses
- Start date
- Recurring settings
- Custom fields
- And more
Recreate your best processes by templatizing your existing cards, boards, lists, or collections.
Templatized cards can retain detail fields like time estimates, assignees, dates, checklists, etc. You can set a card template as the default for any new cards created in a certain board or list.
Assign Tasks, Comments, and Checklist items to individual team members, a group of people, or an entire team.
Assign cards to members individually or create member Groups and assign cards to a whole team at once.
Set tasks to Urgent, High, Normal, and Low Priority levels — visualized by different colored flags on each task.
Favro doesn’t have any default priority levels. However, you can easily create them using Custom Fields. Doing so will display a new column in a list and a Field on a card with your custom priority markers in color-coded bubbles. You can then sort and filter your boards and lists by card priority.
ClickUp natively offers 100+ Automation rules consisting of Triggers and Actions to automate repetitive Tasks. You can also create custom Automations and set up automatic Recurring Tasks.
With Favro, you can create automation rules consisting of Triggers and one or more Actions. Alternatively, browse a library of pre-made automation templates.
B. Time Management
Time is money for a reason.
The right software can be the difference between pinching pennies and raking in the big bucks.
Effective project management software offers effortless time management features to help you befriend the clock.
With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease.
Features to look out for include:
- Due dates: Communicate expected delivery dates.
- Time estimates: Make capacity decisions based on how much time each task or project is expected to take.
- Time tracking: Measure productivity with accurate time consumption data for each team member.
1. Due Dates
Stay ahead of task and project deadlines by adding due dates.
You can add and edit due dates on tasks, subtasks, and entire lists.
Use the Timeline field on cards to set start and due dates for tasks. These will link to the Timeline View.
2. Time Estimates
You can add a time estimate for how long a task will or should take. However, the workspace owner or admin needs to enable the feature for you to use it.
When you create a card, you can set a time estimate as a guideline for members. Additionally, set a billable rate to include a budget for tasks.
3. Time Tracking
You can use ClickUp’s native time tracker to measure how long each task takes to plan timelines accurately.
You can also stop the timer to return to the task later and open a detailed log to see who tracked time for a task and when.
Favro doesn’t have a native time-tracking feature. However, it does offer task timesheets, on which members can manually fill in the time they spent working on the task.
What you can’t measure, you can’t improve.
Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.
Armed with these insights, your team can stay ahead of the curve no matter the situation.
Expect better resource management, superior deadline compliance, and a more focused and decisive team.
Features to look out for include:
- Goals and milestones: Record targets for the whole team to see and work towards.
- Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
- Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio.
1. Goals & Milestones
Goals in ClickUp allow users to visualize and edit Goals and their targets alongside team metrics on Dashboards.
- See your Goals’ progress percentages, target numbers, owners, and last update details.
- Sort, filter, duplicate, refresh, and delete Goals.
- Control who has access to see your Goals.
Setting up goals in Favro is all about your backlog (lists). Here, you’ll create parent and child tasks, breaking work down into bite-sized chunks to help you progress toward your goals.
You can track goal progress with the Advanced Progress Management feature, which displays completion percentage bars on your lists. You can choose to measure completion by task status or card checklist completion.
ClickUp has a Dashboards Hub that allows you to quickly locate and access different Dashboards you’ve created or been invited to.
Create custom dashboards to:
- Track progress
- Time tracked
- Sprint performance,
- Custom, and more.
Customize them with charts, calculation fields, tables, and embedded external apps (E.g., Figma, YouTube, Google Sheets).
In Favro, you can set up custom dashboards to gather data from multiple boards and collections and see visual representations using widgets.
The widgets include:
- Pie charts
- Bar charts
You can choose the specific fields from the sources you’d like displayed (E.g., create a pie chart of cards by task status) — and add filters (E.g., filter the pie chart for a particular member).
Favro also allows you to duplicate, export, and share dashboards.
3. Gantt Charts
ClickUp’s Gantt charts let you:
- Create, delete, and edit Tasks and Subtasks on the timeline.
- Drag and drop to reschedule groups of Tasks.
- Sort tasks by Assignees, Dates, Priority, and more.
- Draw lines between Tasks to add and visualize Dependencies.
- See a progress percentage of completed Tasks compared to Tasks in the group.
- Select multiple Tasks and edit them simultaneously.
- Set color codes on your chart by Task Statuses, Priority, or List.
- Set Milestones and display them as diamonds on your chart.
Favro’s Timeline View functions as a Gantt chart feature, allowing you to:
- Create cards on the timeline
- Add members to cards
- Customize card fields
- Manage card attachments
D. User Management
Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!
How do you do this?
Look for software that knows what different team members need and helps you deliver the right experience.
Features to look out for include:
- User groups: Create internal teams representing various departments, functions, or projects.
- Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns.
- Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data.
1. User Groups
As a Workspace owner or admin, you can set up Teams that can include a select set of team members — including Guest users.
You can adjust their permission levels and share Folders, Lists, Tasks, Checklists, Dashboards, Goals, and Docs with the Team in one go.
Users can also @mention Teams in comments, assign them comments, or add them as watchers.
Depending on your permission settings, administrators or members can create groups of people representing different teams, departments, skills, etc.
Group owners and admins can assign roles to group members. You can assign a group a card, board, list, or collections in one click as if it were an individual member.
2. Permission Levels
Choose to give members access to View only, Comment, Edit, or Full access. Protect important information by making Spaces, Folders, Lists, and Tasks private.
Favro’s permission settings allow you to:
- Set collection visibility to Private (invite only), Organization (visible to all in the organization), or Public (visible to anyone with a link).
- Select collection owners who can manage members, tasks, and settings.
- Choose whether members can configure, rename, archive, or delete boards and lists.
- Decide whether members or guests can add or edit cards.
- Choose what types of visibility members can set on collections.
3. Guest Users
Collaborate with external users by giving them Guest access and sharing only the most relevant information.
When you set boards or collections to Public and share links with external parties, they can visit as guests. Additionally, when you share boards, you can specify a view (E.g., timeline or sheet) that you would like guests to see when they follow the link.
Guest users won’t be able to see or access any other view, board, or collection in the workspace if they don’t have a link. You can choose whether guests can open cards and leave comments.
If you want to manage guests as if they were full members, you can convert guests to External Members.
In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!
A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc.
But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.).
The trick is to balance ‘informing everyone’ with ‘over-communicating.’
The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal.
Features to look for include:
- Comments: Simple ways to send feedback or discuss a task or project.
- Threads: Keep all relevant comments in a single thread.
- Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them.
- Sharing tasks: Share tasks with relevant team members for efficient collaboration.
- File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation.
- Notifications: Customize how team members receive notifications.
1. Comments, Threads, & Tagging
Any ClickUp user (who has comment access to a particular task or item) can leave comments and create threads. Use rich text formatting, @mention to notify people, and react to comments with emojis.
Additionally, instantly turn comments into tasks by assigning them to team members.
Share links to comments to improve the discoverability of conversations.
Each Favro card has an activity feed showing actions taken and conversation threads. Here, you can leave comments, reply, mention others, and assign tasks.
2. File Management
Attach documents and images to tasks for better task collaboration.
Add Comments to images, PDFs, and videos. Turn your feedback into Assigned Comments for members to execute as Tasks.
To any card, you can attach images, files, and other cards or boards so assignees have all the resources they need to work productively.
Stay organized with notifications grouped by nature — E.g., newly created Tasks, Task status changes, Tasks assigned to you, etc.
Never forget about any notifications. Respond to or Assign Comments, set reminders, copy comment URLs, and more, right from the notification tray.
Customize whether or not (and where) you receive notifications for specific actions.
Each Favro card has its own activity feed. Mentioning or assigning others will send them a notification in the feed accessed on the app’s top bar.
If you’d like to receive notifications for all card activity, you can “follow” the card.
card activity will also display on the backlog with badges indicating mentions, edits, moved cards, and collection changes.
F. Customer Support
Individual users in smaller teams often face a steep learning curve with most project management software.
In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.
However, customer support is just as crucial for larger teams.
Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.
With adequate customer support, you can:
- Derive maximum value from the app with the help of professional guidance whenever required
- Ensure your team is making full use of all the features you’re paying for
- Learn from case studies of other teams using the same software
- Expand your use cases with time
- Learn about the features your team uses the most and avoid spending on those you don’t need
- Solve minor issues on your end by going through help resources
- Get hands-on support when you get stuck
- Keep a record of all your complaints and feedback for the platform to aid future buying decisions
- Send feedback to the app’s developers so they can design the features you most desire
Features to look for include:
- Detailed knowledge bases and documentation to aid DIY solutions to common issues
- Case studies, templates, guides, and other resources
- Easy access to resources for all types of users — free or paid
- Async support executives to cover for the time difference
- Live agents who can respond via chat or phone
- Screenshots and recordings to display how the tool works
- Translations to resources in other languages, if needed
- ClickUp University: Interactive courses to improve productivity
- Demos: Quick videos on the basics of working on ClickUp
- Help Docs: Answers to questions about how the tool works
- Professional Services: Premium support and hands-on help from the Professional Services team
- Communities: A global community of other ClickUp users
- Customer support: 24/7 Live rep, Chat, Email, Help Desk, Phone
- Support Articles: Pages providing written guidance and information on Favro’s features.
- Favro Fanatics: A Facebook page for community engagement and support.
- Video Tutorials: Short how-to videos explaining features and answering FAQs.
- How-To Videos: Longer, more detailed videos explaining specific advanced features and processes.
- Courses: Agility certifications users can attain through self-study or live training courses.
- Quickstarts: Paid onboarding sessions to quickstart enterprises, game studios, and SaaS companies on Favro.
- “Learn From Leaders” Podcast: Conversations with SaaS and Game industry leaders
- Contact Support: You can do this via the chatbot, email, or booking a meeting through Calendly.
G. Platforms Supported
Distributed and field teams might not always be armed with laptops or computers.
But that doesn’t mean productivity has to stop.
With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.
More reason to look into this?
If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices.
With support for all types of apps, you can:
- Ensure uniform access irrespective of device type
- Save on the cost of buying the same types of devices for the whole team
- Give all team members a chance to log work from anywhere, anytime
Features to look for include:
- App support for the latest Mac, Windows, iOS, and Android versions.
- Maximum coverage for all key features across devices
- Browser: Firefox, Chrome (Desktop and Android), Safari, Microsoft Edge
- Desktop: Mac, Windows, Linux
- Mobile: iOS, Android
- Browser: Google Chrome, Firefox, Microsoft Edge, Safari
- Desktop: Mac, Windows, Linux
- Mobile: iOS, Android
Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization.
But the confusing combination of features and numbers on pricing pages can make it difficult to choose.
Here are some easy tips for starters.
If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases.
However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially.
Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible.
ClickUp has the following pricing plans:
- Free: Unlimited tasks and members, 100MB storage, four views
- Unlimited ($10/user/month): Everything in free plus unlimited storage, integrations, and dashboards
- Business ($19/user/month): Everything in Unlimited plus Google SSO, unlimited teams, advanced automations, dashboards, and time tracking.
- Enterprise (Contact sales for pricing): Everything In Business plus white labeling, enterprise API, and VIP support.
Favro’s pricing plans are structured as follows:
- Free trial: A 14-day free trial of the Lite or Standard plan
- Lite ($6/user/month): Five collections, unlimited boards, limited storage, 25 automation actions.
- Standard ($8/user/month): Everything in Lite plus unlimited collections and storage and up to 5,000 automations.
- Enterprise (Contact sales for pricing): Everything in Standard plus timesheets, 24-hour support (weekdays), and SAML SSO.
I. Best Suited To
Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable!
In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too.
So make sure you’ve covered all bases in your research when picking project management software for your team.
One way to do this is to check what types of teams your choice serves best.
For instance, what works for a small software development team might not suit a large marketing agency.
When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.
ClickUp is a versatile tool most suitable for small to large teams.
The free plan is extensive and doesn’t limit the number of users, which is great for small businesses. Additionally, small teams can significantly expand the tool’s functionality for a very affordable $7/user/month.
The feature-rich tool offers over 15 ways to visualize work, making it suitable for agile teams and complex projects. But it’s also great for organizing text-based communication so your team can talk things through.
Also beneficial are its:
- Native Docs and whiteboards
- Goal setting features
- AI add-on
- Project templates
All in all, ClickUp is fairly balanced regarding user-friendliness and complexity, but there is still a learning curve for new users.
Moreover, if you’re the only person looking to use the tool, you could try looking for a simpler project management tool to avoid dealing with features you may not use.
Favro is a versatile project management platform for agile teams, game development, software and SaaS projects, and enterprises.
Compared to other development-focused PM tools, Favro is fairly user-friendly, with intuitive navigation and features. However, the relative simplicity may limit companies with complex processes.
On one hand, this tool offers commendable controls for overseeing large teams — facilitating collaborative work-sharing, monitoring project progress, and safeguarding confidential information.
On the other hand, some of its features seem underdeveloped compared to more established PM platforms. For example, it has only a handful of views, limited dashboard widgets, no native time tracking, and sparse options for assigning comments or checklist items as actionable tasks.
So, it’s missing some advanced features you might need for a large-scale operation and also doesn’t offer a free plan like you would expect to see for tools targeted to SMEs.
Nonetheless, this tool serves as a reliable organizational hub for small or large companies. While it’s not as feature-rich as some of its counterparts in the software world, Favro is flexible and easy to learn, making it a worthy contender.
The Favro team does take feature requests and is constantly updating and adding features, so we think it’s one to watch.