Asana vs GanttPRO: 2024 Comparison

Asana and GanttPRO are two of the most popular project management tools available today.

But how do they stack up against each other?

Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?

Discover all the answers in our detailed comparison guide.

A. Project and Task Management

Get. Things. Done. 

You and every project manager likely live by those words.

It’s also the heart and soul of any project management software. 

This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.

Features to look out for:

  • Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc. 
  • Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
  • Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item. 
  • Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
  • Checklists: Quick to-do lists for each task so things don’t fall through the cracks 
  • Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects. 
  • Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams. 
  • Priorities: A way to communicate the urgency level of each task, subtask, or project. 
  • Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.

1. Project Structure / Hierarchy

a. Asana

Split your Asana workspace into individual Tasks, Projects, and Portfolios leading up to high-level Goals.

Goals > Portfolios > Projects > Tasks > Subtasks 

  • Goals: High-level targets for the team to work towards.
  • Portfolios: Containers for similar-themed Tasks and Projects. 
  • Projects: Divide your work into specific projects to indicate specific initiatives and objectives. 
  • Tasks: Individual actionable items within projects with due dates that can be assigned to specific team members. 
  • Subtasks: Smaller actions within individual tasks.

b. GanttPRO

Organize your workspace with the help of an easy-to-understand Hierarchy. 

Project portfolio > Project > Mileston > Task > Subtasks

  • Project portfolio: All projects are displayed on the same screen to give you a complete overview of all work in one glance.
  • Project: A sequence of tasks headed towards the same goal.
  • Milestone: Key, zero-duration events in a project’s lifecycle, showcased as diamonds.
  • Task: Specific to-dos that lead up to a milestone and comprise a project.
  • Subtask: Smaller to-dos that need to be completed in order to complete a task. 

2. Views

a. Asana

Asana offers six handy ways to visualize your projects and tasks:

  • Kanban board: Organize your work like sticky notes on a board. You can track progress through different stages with this view. 
  • List: Presents your work as a to-do list, capturing every task in a project or process in one place.
  • Timeline: Maps out project plans on a timeline to show the relationship between tasks and keep work on track. 
  • Calendar: Provides a calendar view of work to spot scheduling conflicts and overlaps. 
  • Gantt chart: Offers a bird’s-eye view of projects, schedules, and dependencies.
  • Files: Shows you all the images, documents, and files attached to tasks in a project.

b. GanttPRO

While a Gantt chart is its default view, GanttPRO lets you work with four more views. These are:

  • List: A table format displaying all tasks one after the other. 
  • Board: A Kanban-board-style representation of tasks categorized by their current statuses.
  • Portfolio: Make top-level changes across all projects in a single view. 
  • Dashboard: Add widgets to display key project metrics and other information. 
  • Gantt: A detailed timeline view containing all task details, such as deadlines, assignees, milestones, and more, to help you track project progress. 

3. Tasks & Subtasks

a. Asana

Set up tasks with clear ownership of different to-do’s and actionable steps in a project. 

Tasks can provide information on:

  • Assignees and collaborators
  • Task Description for details or instructions
  • Start and Due Dates
  • Attachments
  • Task Dependencies
  • Custom Fields for Labels

Break tasks up into smaller subtasks to divide the work among a team.

b. GanttPRO

Tasks in GanttPRO are steps to be completed as part of the whole project. You can set up the following four levels of tasks:

  • Summary tasks: A small group of tasks that forms a phase
  • Tasks: Stand-alone to-dos within the project
  • Subtasks: A smaller version of the task that leads to the completion of the summary task.
  • Milestones: A zero-duration task that marks a significant event in the project lifecycle.

But there’s more. You can break your tasks down into 16 levels. Each time you create a new level, the parent task turns into a summary task. GanttPRO automatically generates a Work Breakdown Structure (WBS) that indicates this hierarchy in appropriate bulleting. 

4. Statuses

a. Asana

Use the Overview tab in the project to get a complete picture of the project’s current status: On Track, At Risk, Off Track, or Complete.

At the Project or Portfolio level, use the Custom Fields options to set various progress stages or any other field you need to communicate about. Then, you can select the relevant option to update a Task’s status.

b. GanttPRO

You can assign project statuses to indicate their exact position. 

The default statuses in GanttPRO are No status (cannot be deleted), On track, At risk, and Off track. You can edit their names and colors and even create new statuses.

Additionally, you can set one of the following default statuses for tasks: 

  • Open
  • In Progress
  • Done
  • Closed

Moving the status changes the progress percentage in the Progress field of a task, too. 

Use the Custom fields functionality to add and edit these statuses. 

5. Checklists

a. Asana

Asana doesn’t offer the functionality to add checklists to your tasks. 

b. GanttPRO

GanttPRO doesn’t offer any native checklists.

6. Task Templates

a. Asana

Create repeatable workflows via task templates that let you automatically set details like:

  • Task type
  • Task title
  • Assignee
  • Project
  • Due date
  • Dependencies
  • Tags
  • Attachments

You can create a task template by converting an existing task into a template. 

Note: This closes the current task.

b. GanttPRO

In GanttPRO, you can create a project from scratch, add a bunch of tasks to it, add milestones and dependencies, and save it as a reusable template. The next time you use a self-created or GanttPRO’s default template, you can access the task template it contains too.

However, GanttPRO doesn’t let you create templates just for tasks.

7. Assignees

a. Asana

You can assign tasks only to one person at a time. However, you can add multiple collaborators who can view and edit the task alongside the assignee.

b. GanttPRO

Once you add them to a project, you can assign tasks to people or virtual resources in GanttPRO. Virtual resources are either external teams, their members, or physical resources (for ex: materials) that can be added to your projects.

Here are ways you can assign tasks in GanttPRO:

  • Use the standard Assigned field in a task
  • Use task settings to Add assignee
  • Assign tasks in the My tasks tab
  • Draw the task bar and drop it to the required resource or person

8. Priorities

a. Asana

Asana

Add a custom field for priority levels on your project. Set low, medium, and high priority levels for each task.

b. GanttPRO

Choose between any of GanttPRO’s five default Priority levels for any task: Highest, High, Medium, Low, and Lowest. 

9. Automations

a. Asana

Streamline your project workflows with Asana’s rules and other automations.

  • Rules: Set up automation rules to perform an action based on a trigger — E.g., When you create a task within a certain project, automatically assign it to the project’s manager.
  • Bundles: Create Bundles of fields, sections, rules, and task templates and apply them to multiple projects at once.
  • Form automations: Create forms and automate actions based on form responses.

b. GanttPRO

GanttPRO doesn’t offer any native automations.

B. Time Management

Time is money for a reason. 

The right software can be the difference between pinching pennies and raking in the big bucks.

Effective project management software offers effortless time management features to help you befriend the clock. 

With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease. 

Features to look out for include:

  • Due dates: Communicate expected delivery dates.  
  • Time estimates: Make capacity decisions based on how much time each task or project is expected to take. 
  • Time tracking: Measure productivity with accurate time consumption data for each team member. 

1. Due Dates

a. Asana

You can set custom due dates as a feature in project templates in Asana. 

b. GanttPRO

Set a date on any GanttPRO task by:

  • Picking a date on the calendar
  • Typing it in manually

2. Time Estimates

a. Asana

Use time estimates to set a projected time and compare it with the actual time spent on a task. The field is only available after enabling the native time-tracking feature.

b. GanttPRO

GanttPRO gives you the option to set the following for each task:

  • Estimation: The number of hours a task should be completed in 
  • Duration: The time span (number of days) that a task should be completed in

You may set one or both of these. Using this data, GanttPRO will automatically calculate by what date and time the assigned resource(s) should complete the task and set the due date accordingly. 

3. Time Tracking

a. Asana

Asana’s embedded time tracker allows you to measure exactly how long work takes by monitoring screen activity. 

Using the embedded time tracker, you can also: 

  • Manually track the time spent on tasks.
  • Stop the timer and come back to the task later.
  • Open a detailed log to see who tracked time for a task and when.

b. GanttPRO

Log time on GanttPRO using any one of the following three ways:

  • Manually enter time in a task’s time log
  • Start the automatic timer on each task window when you work on it
  • Add your time in My time log (containing a list of all your tasks) in the left sidebar

C. Reporting

What you can’t measure, you can’t improve. 

Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.  

Armed with these insights, your team can stay ahead of the curve no matter the situation. 

Expect better resource management, superior deadline compliance, and a more focused and decisive team.

Features to look out for include:

  • Goals and milestones: Record targets for the whole team to see and work towards.
  • Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
  • Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio. 

1. Goals & Milestones

a. Asana

In terms of goal-setting, Asana enables you to:

  • Create company-wide and team-specific Goals
  • Set milestones for tasks.
  • Access activity history of goal interactions
  • Filter to see Open, Closed, or All goals
  • Categorize goals as objectives, key results, or individual goals

b. GanttPRO

GanttPRO offers no dedicated features to set and track project goals.

However, you can set milestones as important events on your project timeline. These milestones — displayed as diamonds — can easily be spotted on the Gantt chart.

2. Dashboards

a. Asana

Asana Dashboards provide quick access to crucial project progress and task completion data​​.

Share them with your team members and customize these Dashboards with the following types of charts:

  • Column
  • Donut
  • Assignee
  • Burn, and 
  • Line charts

b. GanttPRO

Use GanttPRO’s Dashboard tab to get a quick overview of key project data, such as:

  • Performance against baselines
  • Risks and opportunities
  • Budgets
  • Schedules and delivery, etc.

By default, the Dashboard tab contains the following widgets:

  • Project info & description 
  • A bar chart with Time spent on tasks
  • A bar chart and a table with Milestones
  • A bar chart with a Schedule
  • A bar chart with Costs
  • A pie chart with Task status

3. Gantt Charts

a. Asana

Asana’s Gantt view allows you to:

  • Filter by task status (All, Complete, Incomplete)
  • Sort by period (Day, week, month, quarter, half-year, year)
  • Select multiple tasks and set dependencies.
  • Map chart colors to custom fields (E.g., teams or task statuses)
  • Mark a moment in your project progress as a baseline to compare against future progress.

b. GanttPRO

As one of its central features, GanttPRO offers immense customizability in its Gantt charts.

For instance, you can:

  • Add a Today marker line on the chart to indicate the current date when planning
  • Customize how the chart looks using the Skin mode
  • Format the chart to add indents and outdents and improve visibility
  • Show people’s Avatar on the chart to easily spot assigned tasks

D. User Management

Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!

How do you do this?

Look for software that knows what different team members need and helps you deliver the right experience. 

Features to look out for include:

  • User groups: Create internal teams representing various departments, functions, or projects. 
  • Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns. 
  • Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data. 

1. User Groups

a. Asana

Add a group of users to a team that can collaborate on specific tasks and projects. 

Teams can be public (anyone in the organization can join), private (by invite only), or membership by request (team members can request to join). 

Adjust the privacy settings for each team and change access levels for individual members within it. 

A team can have shared access to all projects, permission settings, invitations, messages, calendars, and more.

b. GanttPRO

The People tab in GanttPRO lets you see all the people invited to be members of a particular project. The Project Owner can then add or delete team members as needed and even edit their permissions. 

2. Permission Levels

a. Asana

Make projects or tasks private by restricting commenting and editing access. This way, you can secure your conversations. 

You can also hide projects or tasks so only people added to or mentioned in them can comment or edit.

b. GanttPRO

All GanttPRO plans let you set up the following default types of account types:

  • Account Owner: Can manage the subscription and other key account-level functionality
  • Account Admin: Have project-specific permissions that don’t extend to adding/deleting users or to other projects they’re not in charge of
  • Account Member: Have limited access to the projects they’re invited to — as set up by Account Ownder and Admin

Besides these, an Account Owner using an Enterprise plan can create a Custom role with a completely unique set of permissions. 

3. Guest Users

a. Asana

Collaborate with external users (such as clients and vendors) by creating a guest profile. Share limited access to projects and tasks with them for transparency without letting them in on internal communications.

b. GanttPRO

GanttPRO doesn’t offer a dedicated feature for onboarding guest users.

However, one can use one of the two following methods to invite guest users:

  • Create Account Member seats with limited project access
  • Enterprise plan customers can create Custom user roles

E. Collaboration

In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!

A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc. 

But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.). 

The trick is to balance ‘informing everyone’ with ‘over-communicating.’ 

The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal. 

Features to look for include: 

  • Comments: Simple ways to send feedback or discuss a task or project. 
  • Threads: Keep all relevant comments in a single thread. 
  • Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them. 
  • Sharing tasks: Share tasks with relevant team members for efficient collaboration.
  • File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation. 
  • Notifications: Customize how team members receive notifications.

1. Comments, Threads, & Tagging

a. Asana

Add a comment to any task to mention team members or share thoughts, questions, and feedback. Make your comments informative with the help of emojis, links, and rich text formatting.

b. GanttPRO

You can access task comments using one of the following methods:

  • The comment icon on a task
  • An Activity feed that shows a timeline of all project activities
  • Your personal Communication hub

GanttPRO’s Communication hub shows you people’s comments from across all their projects, mentioned under respective tasks. This saves you the time of having to browse every project space for the latest updates. 

Moreover, GanttPRO organizes comments into read and unread stacks.

Users can tag each other and send important project updates via these comments.  

2. File Management

a. Asana

Attach files to tasks or comments to provide more information to collaborators. 

Get a quick glimpse of all files attached to various tasks with the File view. 

Comment on images, PDFs, GIFs, and BMP files.

b. GanttPRO

Drag and drop or upload files directly onto tasks on GanttPRO with ease. You can keep track of all task attachments in a single space below the comments section.  

3. Notifications

a. Asana

Choose which project members get notified when you add tasks, publish status updates, or send messages to avoid cluttering everyone’s inboxes. Schedule notifications to send due date reminders to keep things on track. 

Adjust your settings to change what notifications you receive on email, browser, or on the platform.

b. GanttPRO

To stay on top of all project updates, GanttPRO users can receive:

  • Activity feed notifications (in-app) that are by default sorted by date. These cannot be deactivated.
  • Email notifications
  • Push notifications that must be activated for the app and browser.

You can customize how you receive email and push notifications in your settings.

F. Customer Support

Individual users in smaller teams often face a steep learning curve with most project management software. 

In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.

However, customer support is just as crucial for larger teams. 

Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.

With adequate customer support, you can:

  • Derive maximum value from the app with the help of professional guidance whenever required
  • Ensure your team is making full use of all the features you’re paying for
  • Learn from case studies of other teams using the same software
  • Expand your use cases with time
  • Learn about the features your team uses the most and avoid spending on those you don’t need
  • Solve minor issues on your end by going through help resources
  • Get hands-on support when you get stuck
  • Keep a record of all your complaints and feedback for the platform to aid future buying decisions
  • Send feedback to the app’s developers so they can design the features you most desire

Features to look for include: 

  • Detailed knowledge bases and documentation to aid DIY solutions to common issues
  • Case studies, templates, guides, and other resources
  • Easy access to resources for all types of users — free or paid
  • Async support executives to cover for the time difference
  • Live agents who can respond via chat or phone 
  • Screenshots and recordings to display how the tool works
  • Translations to resources in other languages, if needed

Asana

  • Asana Help: Step-by-step guides on specific features
  • Asana Forum: Insights from a community of Asana users and experts 
  • Asana Developer’s Guide: Guide to how you can customize your Asana experience with the help of their API
  • Asana Guide: Tips, tricks, and advice to get the most from Asana
  • Asana Academy: Interactive courses and webinars to learn Asana
  • Customer support: Email, Help Desk, Chat

GanttPRO

  • Learning center: Help portal with detailed documentation on all GanttPRO features
  • Video tutorials: A YouTube channel with walkthrough videos on how the platform works
  • Customer Stories: Case studies from GanttPRO customers to demonstrate the software’s successful deployment
  • Blog: Writings on project management, productivity, remote work, and more
  • Customer support: Live chat, email

G. Platforms Supported

Distributed and field teams might not always be armed with laptops or computers. 

But that doesn’t mean productivity has to stop.

With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.

More reason to look into this?

If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices. 

With support for all types of apps, you can:

  • Ensure uniform access irrespective of device type
  • Save on the cost of buying the same types of devices for the whole team
  • Give all team members a chance to log work from anywhere, anytime

Features to look for include: 

  • App support for the latest Mac, Windows, iOS, and Android versions.
  • Maximum coverage for all key features across devices

Asana

  • Browser: Chrome, Firefox, Safari
  • Desktop: Mac, Windows (64-bit), Windows (32-bit)
  • Mobile: iOS, Android

GanttPRO

  • Browser: Google Chrome, Opera, Safari, or Firefox (recommended)
  • Desktop: Windows
  • Mobile: iOS, Android

H. Pricing

Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization. 

But the confusing combination of features and numbers on pricing pages can make it difficult to choose. 

Here are some easy tips for starters.

If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases. 

However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially. 

Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible. 

Asana Pricing

Asana’s pricing structure is as follows:

  • Personal (Free): Up to 10 users, three views
  • Starter ($13.49/user/month): Everything in free plus up to 500 users, all views, 250 automations a month
  • Advanced ($30.49/user/month): Everything in Starter plus 25,000 automations, goals, approvals, native time tracking
  • Enterprise (Contact sales for pricing): Everything in Advanced plus unlimited users, Asana Intelligence, Unlimited views, service accounts
  • Enterprise+ (Contact sales for pricing): Everything in Enterprise plus audit logs, and data loss prevention, eDiscovery, and archiving integrations

GanttPRO Pricing

GanttPRO offers a 14-day full-feature free trial plan, after which you can choose from any of the following pricing plans for a team of five and above:

  • Basic ($7.99 per user/month): All core feature such as Gantt charts, project calendar, auto scheduling, and virtual resources.
  • Pro (12.99 per user/month): Core features + advanced planning tools such as overdue tasks, custom fields and filters, calendar exceptions, and custom project templates. 
  • Business ($19.99 user/month): Everything in Pro + workload management, portfolios and reports, budget planning, and time tracking.
  • Enterprise (price on request): Everything in Business + SAML Single sign-on, custom roles and rights, enterprise onboarding assistance, and priority support

I. Best Suited To

Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable! 

In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too. 

So make sure you’ve covered all bases in your research when picking project management software for your team. 

One way to do this is to check what types of teams your choice serves best. 

For instance, what works for a small software development team might not suit a large marketing agency. 

When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.

Asana Verdict

Asana is an excellent all-rounder project management tool tailored to diverse team sizes and project needs.

It has an extensive free plan for teams of up to 10 people, with unlimited projects, messages, file storage, and more. This could make it a safe choice for small teams looking to try before they buy.

For more complex projects, Asana is also well-equipped for:

  • Agile projects
  • Sprints
  • Product management
  • Managing content marketing
  • Tracking work requests
  • Creating dashboards and custom reports (including expense, milestone, goals, and workload reports)
  • Protecting your data through privacy and security compliance

One of Asana’s limitations is that you can only assign a task to one person at a time. This is intended to make roles as clear as possible. However, adding collaborators to oversee projects involves extra steps.

While Asana might be the perfect tool for smaller project management teams looking for an all-in-one solution, as your team expands, you might be better off looking at tools better equipped for dealing with larger workforces.

GanttPRO Verdict

GanttPRO makes a solid case for Gantt chart-focused project management. 

Its comprehensive project management core features nearly cover all bases for a team with basic requirements. This includes a feature-rich Gantt chart view with every kind of customization imaginable and automatic timeline calculation. 

Then there’s the detailed ask planning that lets you split your work breakdown structure (WBS) into 16 levels!

Moreover, you can plan for not just human but also virtual resources such as material and external labor. Such diverse functionality makes GanttPRO a PM tool of choice for all kinds of teams — from software developers to construction companies. 

The flip side?

A lack of a free plan (with paid plans starting at $7.99 per user/month) makes GanttPRO inaccessible to many. And even with a Pro subscription, you will not have access to project management staples, such as:

  • Time tracking
  • Custom project templates
  • Overdue tasks
  • Custom user roles

Finally, GanttPRO gives you a minimal — yet capable — mobile app for Android and iOS, but skips adding a Mac desktop app to the bag.

All in all, this project management tool has some ground to cover before it becomes a top-tier PM tool. But if you’re willing to pay and sure about what you need, GanttPRO might just be what you’re looking for.