Asana and Avaza are two of the most popular project management tools available today.
But how do they stack up against each other?
Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?
Discover all the answers in our detailed comparison guide.
A. Project and Task Management
Get. Things. Done.
You and every project manager likely live by those words.
It’s also the heart and soul of any project management software.
This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.
Features to look out for:
- Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc.
- Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
- Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item.
- Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
- Checklists: Quick to-do lists for each task so things don’t fall through the cracks
- Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects.
- Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams.
- Priorities: A way to communicate the urgency level of each task, subtask, or project.
- Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.
1. Project Structure / Hierarchy
Split your Asana workspace into individual Tasks, Projects, and Portfolios leading up to high-level Goals.
Goals > Portfolios > Projects > Tasks > Subtasks
- Goals: High-level targets for the team to work towards.
- Portfolios: Containers for similar-themed Tasks and Projects.
- Projects: Divide your work into specific projects to indicate specific initiatives and objectives.
- Tasks: Individual actionable items within projects with due dates that can be assigned to specific team members.
- Subtasks: Smaller actions within individual tasks.
Avaza simplifies project management by breaking down projects into easy-to-use spaces based on roles and functions.
Projects > Sections > Tasks > Subtasks
- Project: An overarching campaign a team works on. A project’s goals can be broken into multiple sections.
- Section: A function or module of a project based on user access roles (admin, manager, employees, etc.). For example, you can create sections based on your development lifecycle (analysis, design, implementation, etc.). Each section can have its own set of Tasks.
- Task: Actionable items assigned to individuals or teams as a part of a section.
- Subtasks: Smaller steps within a task are necessary for task completion.
Asana offers six handy ways to visualize your projects and tasks:
- Kanban board: Organize your work like sticky notes on a board. You can track progress through different stages with this view.
- List: Presents your work as a to-do list, capturing every task in a project or process in one place.
- Timeline: Maps out project plans on a timeline to show the relationship between tasks and keep work on track.
- Calendar: Provides a calendar view of work to spot scheduling conflicts and overlaps.
- Gantt chart: Offers a bird’s-eye view of projects, schedules, and dependencies.
- Files: Shows you all the images, documents, and files attached to tasks in a project.
Avaza has four project layout views:
- List View: Visualize all Tasks within a project in a list-based format with details about Task Status, Assigned To, and Due Dates.
- Kanban Boards: View Tasks as cards sorted into columns based on sections. Each card contains information about the Task name, Tags, and Assignees. You can also drag and drop Tasks to reorganize or reorder them.
- Gantt Chart: Monitor task timelines and dependencies with the Gantt view for project planning.
- Calendar View: Keep track of important deadlines with a calendar view to see Tasks based on Due Dates. You can sort the view by month, week, or day.
3. Tasks & Subtasks
Set up tasks with clear ownership of different to-do’s and actionable steps in a project.
Tasks can provide information on:
- Assignees and collaborators
- Task Description for details or instructions
- Start and Due Dates
- Task Dependencies
- Custom Fields for Labels
Break tasks up into smaller subtasks to divide the work among a team.
Avaza lets you create Tasks to track each actionable item of a project. Add details for effective task completion, like:
- Task Type
- Assigned To
- Start Date
- Due Date
- Estimated Hours
- Hours Per Day
- Timesheet Category
Use the Overview tab in the project to get a complete picture of the project’s current status: On Track, At Risk, Off Track, or Complete.
At the Project or Portfolio level, use the Custom Fields options to set various progress stages or any other field you need to communicate about. Then, you can select the relevant option to update a Task’s status.
Use Avaza’s default task statuses, like Not Started, In Progress, and Complete to indicate Task progress and completion. Administrators can also create custom statuses or modify color codes to suit different types of Projects.
Asana doesn’t offer the functionality to add checklists to your tasks.
Avaza doesn’t have a checklist feature for Tasks. However, you can create Projects and use the Tasks as checklist items or use available Project Checklist Templates, like Welcome Email or Onboarding Checklist.
6. Task Templates
Create repeatable workflows via task templates that let you automatically set details like:
- Task type
- Task title
- Due date
You can create a task template by converting an existing task into a template.
Note: This closes the current task.
Generate Task templates from live Tasks in Avaza to suit your workflow and save time. Apply these templates to all Tasks in a List.
Each template can contain:
- Time Estimates
- Task statuses
- Start Date
- Due Date
- Recurring settings
- Custom fields
- And more
You can assign tasks only to one person at a time. However, you can add multiple collaborators who can view and edit the task alongside the assignee.
Assign Tasks to team members who have access to the project to hold them accountable for the Task’s completion.
You can assign a Task to one or more people, and all of them will receive Task-related notifications. Assignees can also update the Task Status as they complete the work.
Add a custom field for priority levels on your project. Set low, medium, and high priority levels for each task.
Set Tasks to Urgent, High, Medium, and Low priority levels — indicated also by different colored flags.
Streamline your project workflows with Asana’s rules and other automations.
- Rules: Set up automation rules to perform an action based on a trigger — E.g., When you create a task within a certain project, automatically assign it to the project’s manager.
- Bundles: Create Bundles of fields, sections, rules, and task templates and apply them to multiple projects at once.
- Form automations: Create forms and automate actions based on form responses.
Avaza’s Gantt Charts view lets you auto-schedule dependent Tasks based on changes to the Start and Due Dates of an earlier Task.
B. Time Management
Time is money for a reason.
The right software can be the difference between pinching pennies and raking in the big bucks.
Effective project management software offers effortless time management features to help you befriend the clock.
With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease.
Features to look out for include:
- Due dates: Communicate expected delivery dates.
- Time estimates: Make capacity decisions based on how much time each task or project is expected to take.
- Time tracking: Measure productivity with accurate time consumption data for each team member.
1. Due Dates
You can set custom due dates as a feature in project templates in Asana.
Keep track of Project and Task deadlines by adding Due Dates to Tasks.
You can also add Start Dates to Tasks to give assignees more context on when they need to begin and finish working on them. Adding both Start and Due Dates will automatically add a Task to your Gantt Chart view.
2. Time Estimates
Use time estimates to set a projected time and compare it with the actual time spent on a task. The field is only available after enabling the native time-tracking feature.
Avaza lets you add the Estimated Effort (Estimated Hours) for each Task as well as the Hours per day that need to be completed.
3. Time Tracking
Asana’s embedded time tracker allows you to measure exactly how long work takes by monitoring screen activity.
Using the embedded time tracker, you can also:
- Manually track the time spent on tasks.
- Stop the timer and come back to the task later.
- Open a detailed log to see who tracked time for a task and when.
Avaza’s native Time Tracker lets you track time spent on each Task or Project.
You can pause and continue the timer at any point, irrespective of Task Start or Due dates.
What you can’t measure, you can’t improve.
Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.
Armed with these insights, your team can stay ahead of the curve no matter the situation.
Expect better resource management, superior deadline compliance, and a more focused and decisive team.
Features to look out for include:
- Goals and milestones: Record targets for the whole team to see and work towards.
- Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
- Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio.
1. Goals & Milestones
In terms of goal-setting, Asana enables you to:
- Create company-wide and team-specific Goals
- Set milestones for tasks.
- Access activity history of goal interactions
- Filter to see Open, Closed, or All goals
- Categorize goals as objectives, key results, or individual goals
Avaza doesn’t have a dedicated feature for tracking goals and milestones.
Asana Dashboards provide quick access to crucial project progress and task completion data.
Share them with your team members and customize these Dashboards with the following types of charts:
- Burn, and
- Line charts
Avaza’s primary Account Dashboard lets you view widgets containing different types of project and time data.
You can customize the Dashboard with different widgets, like:
- Unpaid Invoices
- Task Summary
- Task Project Breakdown
- Time Summary
- Expense Summary
- Sales & Payments
You can adjust the widgets’ settings based on date range and group.
3. Gantt Charts
Asana’s Gantt view allows you to:
- Filter by task status (All, Complete, Incomplete)
- Sort by period (Day, week, month, quarter, half-year, year)
- Select multiple tasks and set dependencies.
- Map chart colors to custom fields (E.g., teams or task statuses)
- Mark a moment in your project progress as a baseline to compare against future progress.
Avaza’s Gantt Chart view lets you:
- Add, edit, and delete Tasks.
- Drag and drop to reschedule Task start dates and due dates.
- Auto-schedule codependent Tasks by changing the start and due dates on an earlier Task.
- View Tasks in a month, week, or day, and group them by sections.
- Sort Tasks by start dates and due dates.
- See and edit the progress percentage of Tasks.
D. User Management
Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!
How do you do this?
Look for software that knows what different team members need and helps you deliver the right experience.
Features to look out for include:
- User groups: Create internal teams representing various departments, functions, or projects.
- Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns.
- Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data.
1. User Groups
Add a group of users to a team that can collaborate on specific tasks and projects.
Teams can be public (anyone in the organization can join), private (by invite only), or membership by request (team members can request to join).
Adjust the privacy settings for each team and change access levels for individual members within it.
A team can have shared access to all projects, permission settings, invitations, messages, calendars, and more.
Avaza has various user groups, including:
- Finance Manager
- Timesheet Approver
- Expense Approver
- Scheduling Manager
- Customer Finances
- Portfolio Manager
- Project Manager
- Scheduling User
- Timesheet/Expense User
- Chat User
- Project Collaborator
Administrators have the highest authority while Project Collaborators have the lowest.
Project Managers can add Team Members or External Contacts as Projects Collaborators. You can assign a Timesheet/Expense User role if you want to track a user’s time or expenses.
You can change their roles later by editing their access.
2. Permission Levels
Make projects or tasks private by restricting commenting and editing access. This way, you can secure your conversations.
You can also hide projects or tasks so only people added to or mentioned in them can comment or edit.
You can set Task-Level Permissions to make Tasks visible to your team or everyone (team + External Contacts). Viewers in Avaza can comment and access Task data.
3. Guest Users
Collaborate with external users (such as clients and vendors) by creating a guest profile. Share limited access to projects and tasks with them for transparency without letting them in on internal communications.
Collaborate with clients, customers, contractors, etc. by adding them as External Contacts on Tasks.
In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!
A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc.
But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.).
The trick is to balance ‘informing everyone’ with ‘over-communicating.’
The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal.
Features to look for include:
- Comments: Simple ways to send feedback or discuss a task or project.
- Threads: Keep all relevant comments in a single thread.
- Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them.
- Sharing tasks: Share tasks with relevant team members for efficient collaboration.
- File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation.
- Notifications: Customize how team members receive notifications.
1. Comments, Threads, & Tagging
Add a comment to any task to mention team members or share thoughts, questions, and feedback. Make your comments informative with the help of emojis, links, and rich text formatting.
Avaza lets you add comments to Tasks for better collaboration with assignees or watchers.
You can tag people (@mention) in the comments and add links or attachments to provide resources or context.
Followers and Assignees of the task will get notifications about the comments.
2. File Management
Attach files to tasks or comments to provide more information to collaborators.
Get a quick glimpse of all files attached to various tasks with the File view.
Comment on images, PDFs, GIFs, and BMP files.
Attach files, like documents and images, to Projects, Tasks, and comments to share project resources in Avaza.
You can also add Tags to uploads and access easy previews in Tasks.
Choose which project members get notified when you add tasks, publish status updates, or send messages to avoid cluttering everyone’s inboxes. Schedule notifications to send due date reminders to keep things on track.
Adjust your settings to change what notifications you receive on email, browser, or on the platform.
Stay informed with notifications across various channels (in-app, email, and push). You can receive notifications for Tasks assigned to you, Task Status changes, mentions, etc.
F. Customer Support
Individual users in smaller teams often face a steep learning curve with most project management software.
In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.
However, customer support is just as crucial for larger teams.
Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.
With adequate customer support, you can:
- Derive maximum value from the app with the help of professional guidance whenever required
- Ensure your team is making full use of all the features you’re paying for
- Learn from case studies of other teams using the same software
- Expand your use cases with time
- Learn about the features your team uses the most and avoid spending on those you don’t need
- Solve minor issues on your end by going through help resources
- Get hands-on support when you get stuck
- Keep a record of all your complaints and feedback for the platform to aid future buying decisions
- Send feedback to the app’s developers so they can design the features you most desire
Features to look for include:
- Detailed knowledge bases and documentation to aid DIY solutions to common issues
- Case studies, templates, guides, and other resources
- Easy access to resources for all types of users — free or paid
- Async support executives to cover for the time difference
- Live agents who can respond via chat or phone
- Screenshots and recordings to display how the tool works
- Translations to resources in other languages, if needed
- Asana Help: Step-by-step guides on specific features
- Asana Forum: Insights from a community of Asana users and experts
- Asana Developer’s Guide: Guide to how you can customize your Asana experience with the help of their API
- Asana Guide: Tips, tricks, and advice to get the most from Asana
- Asana Academy: Interactive courses and webinars to learn Asana
- Customer support: Email, Help Desk, Chat
- Video Tutorials: Quick videos on getting started with basic Avaza features
- Support Docs: Guides on how to complete various actions using Avaza
- Customer support: Chat, Email
G. Platforms Supported
Distributed and field teams might not always be armed with laptops or computers.
But that doesn’t mean productivity has to stop.
With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.
More reason to look into this?
If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices.
With support for all types of apps, you can:
- Ensure uniform access irrespective of device type
- Save on the cost of buying the same types of devices for the whole team
- Give all team members a chance to log work from anywhere, anytime
Features to look for include:
- App support for the latest Mac, Windows, iOS, and Android versions.
- Maximum coverage for all key features across devices
- Browser: Chrome, Firefox, Safari
- Desktop: Mac, Windows (64-bit), Windows (32-bit)
- Mobile: iOS, Android
- Browser: Firefox, Chrome, Safari, Microsoft Edge (all modern browsers)
- Desktop: Mac, Windows
- Mobile: iOS, Android
Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization.
But the confusing combination of features and numbers on pricing pages can make it difficult to choose.
Here are some easy tips for starters.
If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases.
However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially.
Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible.
Asana’s pricing structure is as follows:
- Personal (Free): Up to 10 users, three views
- Starter ($13.49/user/month): Everything in free plus up to 500 users, all views, 250 automations a month
- Advanced ($30.49/user/month): Everything in Starter plus 25,000 automations, goals, approvals, native time tracking
- Enterprise (Contact sales for pricing): Everything in Advanced plus unlimited users, Asana Intelligence, Unlimited views, service accounts
- Enterprise+ (Contact sales for pricing): Everything in Enterprise plus audit logs, and data loss prevention, eDiscovery, and archiving integrations
Avaza’s pricing structure is as follows:
- Free: Unlimited Project Collaborators, 1 User with Timesheet access, 5 Team Members with Chat Access, Unlimited External Contacts with Chat Access, 5 Active Projects, 10 Customers, 100 MB Storage.
- Startup ($11.95/month): 2 Users with Timesheet access (add more at $7 each/month), 20 Active Projects, Unlimited Customers, 10 GB Storage, Priority Support, and everything else in the Free plan.
- Basic ($23.95/month): 5 Users with Timesheet Access (add more at $7 each/month), 50 Active Projects, 20 GB Storage, and everything else in the Startup plan.
- Business ($47.95/month): 10 Users with Timesheet Access (add more at $7 each/month), Unlimited Active Projects, Unlimited Invoices, 30 GB Storage, and everything else in the Business plan.
I. Best Suited To
Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable!
In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too.
So make sure you’ve covered all bases in your research when picking project management software for your team.
One way to do this is to check what types of teams your choice serves best.
For instance, what works for a small software development team might not suit a large marketing agency.
When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.
Asana is an excellent all-rounder project management tool tailored to diverse team sizes and project needs.
It has an extensive free plan for teams of up to 10 people, with unlimited projects, messages, file storage, and more. This could make it a safe choice for small teams looking to try before they buy.
For more complex projects, Asana is also well-equipped for:
- Agile projects
- Product management
- Managing content marketing
- Tracking work requests
- Creating dashboards and custom reports (including expense, milestone, goals, and workload reports)
- Protecting your data through privacy and security compliance
One of Asana’s limitations is that you can only assign a task to one person at a time. This is intended to make roles as clear as possible. However, adding collaborators to oversee projects involves extra steps.
While Asana might be the perfect tool for smaller project management teams looking for an all-in-one solution, as your team expands, you might be better off looking at tools better equipped for dealing with larger workforces.
Avaza is an easy-to-use project management tool that’s suitable for teams of all sizes.
The software makes collaboration easy — for team members working on a project and for businesses that need to connect with customers or contractors.
Avaza is a cost-effective option for small businesses and startups since the free plan lets you add unlimited Project Collaborators and External Contacts. Plus, its paid plans allow you to add more Team Members with Timesheet access at an affordable $7/user/month.
This versatile tool also has many features for visualizing projects, scheduling resources, generating reports, and creating invoices. Its chat app is great for communication between teams and external parties.
However, Avaza doesn’t offer much in terms of automation and it doesn’t have offline-synchronization capabilities. So, it may not be the best choice for teams that need to work offline.
But that’s to be expected with most cloud-based software solutions.
Still, Avaza makes up for these missing features by providing a well-balanced project management tool with amazing customer support. Plus, its top-notch timesheets and invoicing features are perfect for service-based businesses with many clients.