Accelo and Workzone are two of the most popular project management tools available today.
But how do they stack up against each other?
Which one manages tasks better?
Which one helps you allocate resources more effectively?
Which one is more affordable?
Discover all the answers in our detailed comparison guide.
A. Project and Task Management
Get. Things. Done.
You and every project manager likely live by those words.
It’s also the heart and soul of any project management software.
This is why, before anything else, you must evaluate a tool’s ability to help you manage your tasks and projects.
Features to look out for:
- Project structure: A simple, intuitive way to organize work and toggle through multiple projects, tasks, boards, etc.
- Views: Board, list, timeline, Gantt, and other types of views that let you visualize various types of information within each project.
- Tasks & subtasks: Dedicated spaces offering the ability to drill down to the smallest level of actionable detail about each project item.
- Statuses: Effortless ways to communicate the exact progress of each task, board, project, etc.
- Checklists: Quick to-do lists for each task so things don’t fall through the cracks
- Task templates: Easy-to-copy templates to create identical tasks at scale across multiple projects.
- Assignees: The ability to assign tasks, boards, or projects to individual team members, groups, or even teams.
- Priorities: A way to communicate the urgency level of each task, subtask, or project.
- Automations: Trigger-based (if X happens then do Y); ways to automate repetitive actions such as notifications, comments, status updates, etc.
1. Project Structure / Hierarchy
Accelo helps you organize your projects with a straightforward structure:
Company > Project > Milestone > Task > Checklists
- Company: A company or client page set up on your Accelo account.
- Projects: Long-term work that needs to be completed by or for a Company.
- Milestones: Different stages or phases of a Project, which can have separate budgets.
- Tasks: Actionable work items required to achieve Milestones.
- Checklists: Granular action items required to complete a Task.
Organize your workspace with the help of Workzone’s simple hierarchy.
Welcome Page > Workspaces > Projects > List > Tasks > Subtasks
- Welcome Page: A default welcome page you can tailor to each user role, containing elements such as Documents, Projects, Requests, Calendar, and Reports.
- Workspaces: A collection of folders or buckets under which you store work, letting users access the content most important to them.
- Projects: A series of projects most relevant to a specific user role.
- List: An organized view of all tasks within a particular project or category.
- Tasks: A series of actionable deliverables that represent different aspects of a project.
- Subtasks: A collection of deeper subtasks contained within parent tasks.
Accelo allows you to see your Tasks with these views:
- Project View: This screen displays all Milestones and Tasks within a Project with details of Assignees, Planned Due, Status, etc.
- Milestone View: Displays an overview of all Tasks within a Milestone. The Tasks can be arranged based on Status, Earned Value, Budget, or Start and Due Dates. You can also shift Tasks within your workflow by dragging and dropping them on a Kanban-style board.
- Project Schedule: Access a Gantt-style overview of your Projects’ Milestones and Tasks for Project planning.
- My Schedule: See all your assigned Tasks based on a calendar view.
- Deadlines Task Board: Displays the Tasks you need to do based on deadlines. You can drag and drop Tasks to change deadlines.
- Status Task Board: Allows a user to see all Tasks they have created or that have been assigned to them. It lets you drag and drop Tasks to change their Status.
- Assignment Task Board: Shows a manager all the Tasks they have created or are managing. It simplifies the process of assigning Tasks.
Workzone allows you to see your work with four views:
- List: Display items in a list, the default view of your main projects and the tasks within them. You can filter projects and tasks by status.
- Board: Visualize and organize work items using a customizable Kanban-style board with drag-and-drop functionality.
- Calendar: Schedule, organize, and track events or project tasks by client or department in a date-based format. You can combine separate calendars into a master calendar for the whole organization.
- Gantt: Use the Gantt view for a visual overview of the start and end dates within a project.
3. Tasks & Subtasks
Accelo lets you create Tasks under Milestones or Projects to keep track of important actionable items.
Although you cannot add any subtasks, you can add these details to provide context to your Tasks:
- Task Title
- Task Status
- Task Description
Create tasks within Workzone to organize projects into multiple phases, activities, and groups at different levels.
When adding tasks, you can add the following details:
- Due Dates
- Task dependencies
Accelo lets you assign and change your Task Status to indicate its progress in your workflow. The default Statuses include Unassigned, Pending, Accepted, Started, and Completed.
You can also create new or custom Statuses.
Within the status column, a faded-gray checkbox transforms into a green check mark, indicating the task’s completion.
You can also adjust completion percentages for individual tasks and subtasks to reflect progress. Workzone will use these percentages to calculate overall project progress.
Projects and phases that slip behind schedule are automatically flagged with triangular colorful caution symbols in place of the green check mark. Yellow symbols represent late subtasks, while red symbols represent late summary tasks.
Accelo lets you add Checklists for to-do items within a Task. Assignees can tick Checklist items to indicate their completion.
Each user gets an automatic To-Do List, providing a focused view so you can organize work across projects.
You can sort to-do items by date and customize views for users, groups, and individual or multiple workspaces. It also allows you to update task details directly from the list.
6. Task Templates
Accelo’s standard Task Template helps you assign work and provide context to aid your Project workflow.
This template can be configured to include additional details. However, by default, it contains:
- Task Title
- Task Description
- Task Status
- Task Time
- Task Rate
- Start and Due Dates
Capitalize on past success with time-saving and reusable project or task templates.
Each template can contain the following items:
- Due dates
Accelo lets you assign Projects, Milestones, and Tasks to people on your team. Projects and Milestones can be assigned to managers, while Tasks can be assigned to both managers and team members.
Assign workspaces, documents, tasks, and more to individual team members or groups of people.
You can set Task Priorities to Critical, High, Normal, Low, or None on Accelo. Each level has a corresponding icon based on its urgency.
You can edit the Priority names but can’t create custom ones or modify the icons.
Assign tasks a numerical value ranging from one to ten to indicate their importance or urgency, with one representing the highest priority.
Accelo allows you to automate certain business and Project processes to save time for more important work. You can set up automations based on Triggers, Rules, and Actions.
Workzone offers automated To-Do List updates, notifications, and Calendar events.
Set up triggers to receive automatic email alerts for various task activities, such as:
- Project field updates
- New tasks
- Upcoming deadlines
- Late tasks
You can also create recurring events on a weekly, monthly, or yearly basis in Workzone’s Calendar.
B. Time Management
Time is money for a reason.
The right software can be the difference between pinching pennies and raking in the big bucks.
Effective project management software offers effortless time management features to help you befriend the clock.
With the right one, expect to keep all your tasks running as scheduled and meet your deadlines with ease.
Features to look out for include:
- Due dates: Communicate expected delivery dates.
- Time estimates: Make capacity decisions based on how much time each task or project is expected to take.
- Time tracking: Measure productivity with accurate time consumption data for each team member.
1. Due Dates
Maintain deadlines for Project deliverables by adding Start and Due Dates on Accelo.
You can add or modify these dates while creating or editing Tasks. They can also be modified from your Project Schedule.
Keep on top of task and project deadlines by adding due dates. If you shift the date for any task, the dates for all dependent tasks will move accordingly.
2. Time Estimates
Accelo lets you add a Time Budget to Tasks. Once an Assignee has finished a Task, you can compare the estimated time vs the actual time taken.
If enabled, the work column will provide time estimates for how long tasks will or should take. This feature lets you generate reports comparing the time spent on tasks against budgeted hours.
Additionally, Workzone can calculate new dates and durations if you make changes to any relevant fields.
3. Time Tracking
You can use Accelo’s in-built Timer to track how long you work on a Task. The timer starts automatically by default when you start an Activity. However, you can pause, resume, and stop the Timer at any time or manually log time using the Time Log button.
And if you’re working on different Tasks, the app will automatically start tracking time for both and switch between Timers as you move between Tasks.
Workzone’s native time tracker feature allows you to measure how long specific tasks take and ensure accurate timelines. However, if you want to manually record time, Workzone offers task timesheets so responsible users can input and track hours.
Additionally, you can track projects with or without billable time, meaning you can differentiate between internal and client-related projects.
What you can’t measure, you can’t improve.
Reporting and analytics features can help you track real-time progress, monitor key metrics, and sniff out bottlenecks like a detective.
Armed with these insights, your team can stay ahead of the curve no matter the situation.
Expect better resource management, superior deadline compliance, and a more focused and decisive team.
Features to look out for include:
- Goals and milestones: Record targets for the whole team to see and work towards.
- Dashboards: Visualize data from all corners of the team into a user-friendly, interactive interface.
- Gantt charts: Keep your plans flexible with Gantt charts that allow you to adjust timelines based on changing resource availability and task completion ratio.
1. Goals & Milestones
Accelo’s Milestones are overarching agendas within a Project. For example, a testing stage for a product release. The stage can be classified as a Milestone and has several Tasks under it that need to be completed.
However, the tool doesn’t have a distinct feature for setting goals.
While Workzone doesn’t have goal tracking, you can use milestones to track key project phases and stay on track. View progress percentages, deliverables, assignees, and critical evaluation points within your project plan.
You can also filter projects to show milestones exclusively, allowing you to share project progress with anyone who doesn’t need in-depth visibility.
Here’s a list of some of the many Dashboards that Accelo offers:
- Schedule Dashboard
- Utilization Dashboard
- Profitability Dashboard
- User Dashboard
- Manager Dashboard
- Company Dashboard
- Sale Dashboard
- Project Dashboard
- Ticket Dashboard
These Dashboards provide you with a quick, accurate overview of different aspects around Project and Task management. It lets you oversee progress, planning, and profitability.
Workzone dashboard reports provide quick insights into completed or active project and task data. You can visualize this information in donut or bar charts based on workspace, status, or assignee.
Customizable dashboards are an Enterprise-only feature that includes further options like table, donut, bar, column, and line charts.
You can also generate workload reports with metrics like user capacity, user availability, assigned tasks, workload, and utilization, which you can filter by timescale, group, or completion.
3. Gantt Charts
Accelo’s Gantt charts allow you to:
- View Milestones and Tasks based on their durations and dependencies.
- Click and drag to link Milestones or Tasks and create dependencies.
- Collapse or expand Milestones to hide/view Tasks.
- Drag Milestone bars to extend or reduce durations for project planning.
Workzone’s interactive Gantt charts let you:
- Build, view, and edit project schedules directly on the timeline
- View assignees, progress, and task dependencies
- Drag and drop bars to adjust start and end dates
- Sort by timescale (Weeks, Months, Quarters, or Years), dates, and priority
- Draw lines between tasks to create dependencies
D. User Management
Software, features, and other tech things aside, the real heroes of any project are your team members. So make sure to pick the kind of project management software that puts them front and center!
How do you do this?
Look for software that knows what different team members need and helps you deliver the right experience.
Features to look out for include:
- User groups: Create internal teams representing various departments, functions, or projects.
- Permission levels: Grant different access levels depending on the users’ information requirements and the company’s security concerns.
- Guest users: Invite team members from other companies/teams to collaborate with your team without compromising on confidential data.
1. User Groups
You can create custom User Groups in Accelo with specific permission levels for the whole group.
This lets you categorize your team and bulk assign access levels, helping you to easily sort users and control their access to different Accelo modules.
In Workzone, Administrators can set up user groups to include a set of team members or individuals outside of your organization. However, you can only assign user groups if every member of the group has access to the task or project.
You can also @mention users with access in messages or comments.
Note: You can only have ten users maximum per project or task.
2. Permission Levels
Accelo offers comprehensive permission levels, including view, edit, assign, delete, plan, admin, and more, across three different access levels for users:
- Administrators have full access
- Professionals are standard users who can log time and manage work
- Contractors are limited roles that can only log time
You can also choose to give members access based on their roles within specific teams on Accelo (for example, Company, Sale, Projects, etc.).
Workzone allows you to set different permission levels for team members with five roles: Partner Users, Reviewers, Contributors, Managers, and Administrators.
This lets you:
- Select Administrators who have full access to everything and control user access.
- Choose which workspaces users can access and what they can do or access within them.
- Define user capabilities, including the ability to create, modify, or delete items, documents, tasks, and users.
- Specify who can view, add, and manage items within folders, documents, calendars, and projects.
3. Guest Users
Accelo doesn’t have a distinct feature to add guest users. However, you can add users with temporary access by assigning Contractor roles.
You can also add client users via the Client Portal.
The Partner User role is well-suited for external users, because it ensures they can only manage the documents, tasks, attachments, etc. you assign to them.
Managers and Administrators can also create screening rooms in Workzone to provide guests with access to important files.
In project management, collaboration and communication are like a ballroom dance — if everyone isn’t in sync, you’re just stepping on each other’s toes!
A project manager should encourage their team to be on the same page regarding everything happening on the project. This could involve regular meetings, periodic status updates, shared checklists, etc.
But things can get tricky when you add different team structures (remote, hybrid, distributed, etc.).
The trick is to balance ‘informing everyone’ with ‘over-communicating.’
The solution is to forge a shared space where the whole team can contribute without hampering individual productivity. Picking a suitable project management software is the first step toward achieving this goal.
Features to look for include:
- Comments: Simple ways to send feedback or discuss a task or project.
- Threads: Keep all relevant comments in a single thread.
- Tagging/@mention: Mention a team member on a task, in comments, or in any shared space to notify them.
- Sharing tasks: Share tasks with relevant team members for efficient collaboration.
- File management: Attach and store files, create and annotate documents, etc., for ready access to project documentation.
- Notifications: Customize how team members receive notifications.
1. Comments, Threads, & Tagging
Accelo doesn’t let you comment directly on Tasks. However, you can add replies to Activities in Message Streams.
An Activity is any work correspondence done for a Task, like sending an email, scheduling a meeting, or creating an Internal Note for your team. These Activities are logged in a Message Stream within a Project or Milestone.
Team members and clients can add in-line replies or comments in response to an Activity in the Message Stream.
You can leave comments on each project task and document. Keep the whole team in the loop with organized, time-stamped logs of all important discussions.
You can @mention users with access to the same item or area you’re typing in.
2. File Management
Attach files like PDFs and images to Tasks or email exchanges with your team or clients.
You can also search for attachments or files from your Accelo Dashboard and upload files from integrated services like Dropbox or Google Drive.
File sharing in Workzone is a seamless and secure process.
Users can easily upload files by dragging and dropping them from their desktop into projects, tasks, or documents. You can also send email alerts for updated files, approvals, or comments.
Furthermore, Workzone allows for precise control over folder or document permissions, ensuring that each individual has access only to the information that is relevant to them.
Stay on track with Task updates with email notifications for Task or Activity creation, Status updates, Expense submission, etc.
You’ll only receive email notifications based on your preconfigured settings.
You can set up a variety of automatic notifications for newly created tasks or to remind users when work is due.
Whenever you assign new tasks to a user, Workzone sends emails to them. Administrators can customize whether or not users receive notifications.
F. Customer Support
Individual users in smaller teams often face a steep learning curve with most project management software.
In their case, having access to responsive support executives and a wealth of helpful resources can make a significant difference, turning a frustrating experience into a positive one.
However, customer support is just as crucial for larger teams.
Even if these teams initially received thorough onboarding and training, their needs and use cases tend to evolve over time. Continuous and adaptable customer support becomes essential to address these changing needs effectively.
With adequate customer support, you can:
- Derive maximum value from the app with the help of professional guidance whenever required
- Ensure your team is making full use of all the features you’re paying for
- Learn from case studies of other teams using the same software
- Expand your use cases with time
- Learn about the features your team uses the most and avoid spending on those you don’t need
- Solve minor issues on your end by going through help resources
- Get hands-on support when you get stuck
- Keep a record of all your complaints and feedback for the platform to aid future buying decisions
- Send feedback to the app’s developers so they can design the features you most desire
Features to look for include:
- Detailed knowledge bases and documentation to aid DIY solutions to common issues
- Case studies, templates, guides, and other resources
- Easy access to resources for all types of users — free or paid
- Async support executives to cover for the time difference
- Live agents who can respond via chat or phone
- Screenshots and recordings to display how the tool works
- Translations to resources in other languages, if needed
- Webinars: Recordings of training sessions and interviews around using Accelo
- Video tutorials: Brief video walkthroughs on navigating Accelo products
- Help Guides and FAQs: Guides and answers on everything you need to know about using the tool
- Community: A space to share ideas, learn, and ask questions to other Accelo users
- Professional service: Consultative services for building workflows, configuring platforms, train your team to use Accelo
- Customer support: Email, Phone
- Product Tour: Guides that walk you through the basics of using Workzone.
- Knowledge Base: Articles and resources that offer in-depth information and solutions for various aspects of using the product.
- Resources: Collection of pages, such as FAQs, best practices, webinars, and more.
- Professional Services: Premium support and hands-on help from the Professional Services team.
- How-To Videos: Short videos explaining specific features and processes.
- Customer support: 24/7 Live rep, Chat, Email, Help Desk, Phone.
G. Platforms Supported
Distributed and field teams might not always be armed with laptops or computers.
But that doesn’t mean productivity has to stop.
With a mobile-friendly project management tool, the workflow keeps humming along, turning those smartphones into mighty workflow tools.
More reason to look into this?
If your company follows a Bring Your Own Device (BYOD) approach, your team members need the freedom to switch between various devices.
With support for all types of apps, you can:
- Ensure uniform access irrespective of device type
- Save on the cost of buying the same types of devices for the whole team
- Give all team members a chance to log work from anywhere, anytime
Features to look for include:
- App support for the latest Mac, Windows, iOS, and Android versions.
- Maximum coverage for all key features across devices
- Browser: Chrome, Firefox, Microsoft Edge, Safari
- Desktop: Mac, Windows, Linux
- Mobile: iOS, Android
- Browser: Chrome (Desktop and Android), Firefox, Microsoft Edge, Safari
- Desktop: Mac, Windows, Linux
- Mobile: N/A
Whether you have deep pockets or shoestring budgets, there’s project management software out there for every kind of organization.
But the confusing combination of features and numbers on pricing pages can make it difficult to choose.
Here are some easy tips for starters.
If you plan on buying the software subscription for just yourself or a small team that’s not likely to grow rapidly anytime soon — stick to the free plan as long as possible. Or pick the cheapest monthly subscription possible. These should cover most of your feature requirements comfortably in most cases.
However, if you expect to hire rapidly and grow to a sizable number, go for a plan that grows with you — ideally with a per-user rate that doesn’t add up exponentially.
Finally, most software offers flexible enterprise plans that let you cherry-pick your favorite features into a custom package. If you’re part of such a team, it’s best to contact the sales team and get the best deal possible.
Accelo has the following pricing plans:
- Free Trial: Try Accelo with full access for 7 days. No credit card required.
- Professional ($50/user/month): Client Project Management, Sales Management, Quote Management, Time Logs, Timers, Timesheets, Invoices, Payments, Financial Insight Dashboards
- Business ($70/user/month): Everything in Professional plus Client Retainer Management, Ticket Management, Shared Request Inbox, Expenses & Materials, Time Approvals for Billing, Unlimited Client Portal Users.
- Advanced ($90/user/month): Everything in Business plus Advanced Custom Workflows, Advanced Triggers & Automation, Smart Scheduling & Utilization, Adaptive Project Scheduling, Client Asset Management, and 3 Advanced Reporting Users.
- Elite (Contact for pricing): Everything In Advanced plus Role-Based Users from $39/month, Divisions Module, Unlimited Collaborator Users, SAML / Enterprise SSO, Premium Support with SLAs, Dedicated Account Manager.
Workzone has the following pricing plans:
- Team ($24/user/month): Unlimited project and task management, 100GB storage, advanced reporting, and more.
- Professional ($34/user/month): Everything in Team plus 150GB storage, custom project intake forms, enhanced time-tracking controls, and more.
- Enterprise (Contact sales for pricing): Everything in Professional plus single sign-on (SSO), public access forms, advanced reporting, custom project and task fields, and more.
Note: Contact the sales team for a demo or free trial.
I. Best Suited To
Picking the right project management tool is like finding the perfect pair of shoes. They must be a snug fit but also leave you some wiggle room to get comfortable!
In other words, the tool you pick must fit all your current needs and grow alongside your future requirements, too.
So make sure you’ve covered all bases in your research when picking project management software for your team.
One way to do this is to check what types of teams your choice serves best.
For instance, what works for a small software development team might not suit a large marketing agency.
When hunting for a PM solution, it’s vital to match the tool’s features and use cases with your team’s workflow. Tailor your search to find a tool with all the necessary features to manage your tasks and boost productivity.
Packed with various features for project management, client management, sales, and more, Accelo is well-suited for large-scale businesses and enterprises. It helps manage the diverse aspects of running a business without needing multiple tools.
But is it the best choice for you?
Accelo’s extensive feature set is easy to understand and use. The segregation of Projects by Company and the distribution of Tasks within Milestones lets you create a clean breakdown of your work.
Its Project Schedule view provides an excellent overview of Task dependencies. Project managers can even add separate time and monetary budgets to each Milestone to ensure overall profitability. But the tool isn’t perfect.
Accelo’s broad offerings come at the cost of basic project management features. For example, you can’t break down Tasks into Subtasks. This can lead to your team losing focus on the subcomponents of a Task.
Moreover, it isn’t easy to communicate about Tasks on Accelo. Users need to send emails or add Internal Notes since they can’t add comments to Tasks. You also can’t customize Priority labels or set goals.
Another prominent issue is its lack of a free plan. The pricing (starting at $50/user) is also much higher than other tools in this niche. This makes it less suitable for solopreneurs, small businesses, and startups.
Still, Accelo can be a viable choice if you require a broad solution with excellent customer service to manage diverse needs.
Workzone is a robust platform that caters to a wide range of teams, particularly small and medium-sized businesses. Its feature-rich paid plans offer comprehensive solutions for effective project management.
Balancing sophistication with simplicity, Workzone offers user-friendly and intuitive features like personalized to-do lists, precise time estimates, and efficient time tracking.
Additionally, Workzone’s real-time status alerts and in-depth workload reports are ideal for users who require advanced automations and analytics. With several visualization methods, this tool is a solid choice for handling complex projects, streamlining workflows, and promoting effective communication across departments.
That said, it’s worth noting that Workzone is strictly a web-based tool and doesn’t currently offer a dedicated mobile app. This lack of mobile support may hinder productivity for companies seeking a seamless workflow across devices.
Although geared primarily toward SMEs, Workzone doesn’t provide a free plan that you would expect for smaller teams. Furthermore, it limits views and lacks custom dashboards and fields, which are Enterprise-exclusive features.
Altogether, Workzone is user-friendly and adaptable, catering to teams with varying levels of experience. While it has its limitations, its overall simplicity and functionality still make it a valuable choice for many organizations.